Alejandra Vega
About
Detail-oriented professional with 5+ years of experience supporting cross-functional teams, operating within remote and in-person environments across the UK, LATAM, and US. Proven ability to manage complex situations, coordinate cross-functional teams and enable executive-level decision making. Available for international travel. Currenly Based in Spain.
Work Experience
Administrative Assistant, Digital PR
Acted as liaison between executives, global brands, and media partners, ensuring alignment across international stakeholders in Europe and US. Coordinated meetings, agendas, and briefing materials to support campaign strategy and executive-level decision making. Managed inbound calls, emails, and prioritised correspondence across +40 partners in multiple time zones. Oversaw campaign timelines, travel logistics, and deliverables using project management tools in a fast-paced environment. Conducted market research and consumer insights analysis to inform campaigns across sectors including lifestyle and fintech. Managed budgets, contracts, and reconciliation processes, optimising costs and delivering high ROI partnerships. Produced performance dashboards and reports on Excel and Looker Studio to provide leadership with real-time insights.
Project Coordinator, Business Operations
Supported senior stakeholders with meeting coordination, agenda preparation, and cross-functional communication. Managed business trips, itineraries, and event logistics, including contingency plans and vendor coordination. Oversaw budgets, expense reporting, and reconciliation, reducing overspend by 31%. Led project management across 30+ annual campaigns, ensuring delivery in complex, high-pressure situations. Conducted market research and consumer insights analysis for global brands across beauty, retail, and gaming sectors. Managed stakeholder relationships, inbound inquiries, and communications, maintaining a 4.75/5 client satisfaction rate. Coordinated influencer partnerships and media outreach, maintaining detailed documentation and tracking deliverables.
Executive Assistant, Recruitment Department
Prepared briefing materials, agendas, and post-event reports to support executive-level decision making and strategic operations. Coordinated travel logistics and itineraries for 18 events, managing bookings, contingency plans, and expense reporting. Managed calendars, meetings, and prioritised correspondence across +50 stakeholders operating in multiple time zones. Led organisation of large-scale Open Days and Campus Tours, supporting seamless operations for 15,000+ attendees. Implemented project management systems via Asana to improve tracking, deadlines, and cross-functional collaboration. Produced data-driven reports using consumer insights to improve conversion rates and reduce applicant drop-off by 11%.