BEAUTYSTREAMS

BEAUTYSTREAMS

About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence. About the Role We are seeking a sharp, proactive Executive Business Partner to provide high-level administrative and operational support directly to our CEO. This is a high-trust, high-autonomy position designed for a seasoned professional who thrives in dynamic, fast-paced environments and excels at anticipating needs before they are expressed. You will serve as a strategic partner, bringing calm and organization to complex situations while maintaining the highest standards of discretion and professionalism. This is a fully remote position with significant travel requirements. You must be available to accompany the CEO on domestic and international business trips, serving as a trusted partner in managing logistics and ensuring seamless execution of business objectives across global markets. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, strategically scheduling meetings across multiple time zones while protecting critical focus time Coordinate complex scheduling with internal teams, external stakeholders, and international partners Manage meeting preparation, including agenda development, briefing materials, and follow-up actions Serve as primary gatekeeper for CEO access, ensuring efficient prioritization of requests Travel Coordination & Logistics Plan and execute comprehensive travel arrangements including flights, accommodations, ground transportation, dining reservations, and meeting logistics Accompany the CEO on business trips to provide on-site support and ensure smooth operations Handle travel contingencies and last-minute changes with resourcefulness and calm professionalism Manage travel documentation, expense reporting, and post-trip administrative tasks Communications Management Screen and prioritize incoming emails, drafting responses and correspondence as appropriate Manage inbound calls and maintain response timelines to ensure stakeholder satisfaction Facilitate internal and external communications on behalf of the CEO Prepare executive communications, presentations, and reports as needed Operational Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management and cross-functional collaboration Maintain confidential filing systems and document management protocols Coordinate board meetings, investor relations activities, and strategic planning sessions Legal & Compliance Coordination Assist with legal-adjacent tasks including contract review preparation and compliance tracking Coordinate with external legal counsel and manage legal documentation workflows Support due diligence processes and regulatory compliance initiatives Maintain confidentiality protocols for sensitive legal and business matters Requirements Essential Qualifications Native-level fluency in English, both written and spoken Minimum 3-5 years of experience in executive support, operations coordination, or senior administrative functions Proven ability and willingness to travel internationally (up to 50% travel requirement) Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously Strong independent work capabilities with minimal supervision required Professional Skills Advanced proficiency in calendar management systems, travel booking platforms, and office productivity software Excellent written and verbal communication skills with ability to represent the organization professionally Strong problem-solving abilities and resourcefulness in handling unexpected challenges Cultural sensitivity and adaptability for international business environments Discretion and integrity in handling confidential and sensitive information Preferred Qualifications Background or working knowledge in legal matters, including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-growing or international organizations Familiarity with the beauty industry or consumer goods sector Multilingual capabilities for international business support What We Offer Remote Flexibility: Fully remote work arrangement with a globally distributed team Leadership Exposure: Direct access and visibility with senior leadership and strategic decision-making processes Competitive Compensation: Attractive compensation package commensurate with experience and qualifications Industry Exposure: Unique opportunity to gain insights into high-level operations within the dynamic beauty industry Professional Growth: Exposure to international business practices, strategic planning, and executive operations Career Development: Opportunity for recurring engagement and expanded responsibilities based on strong performance Travel Opportunities: International travel experience with exposure to global markets and business cultures This role offers an exceptional opportunity for a motivated professional to play a critical role in supporting executive leadership while gaining valuable exposure to international business operations in the innovative beauty intelligence sector.

BEAUTYSTREAMS

About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence and innovative trend analysis. About the Role We are seeking a sharp, proactive Executive Business Partner to support our CEO directly. This is a high-trust, high-autonomy role for someone who thrives in a dynamic environment, anticipates needs before they are expressed, and brings calm to complex situations. You will work remotely but must be available to travel and accompany the CEO on domestic and international business trips as required. This position offers exceptional exposure to executive-level decision making and strategic operations within the global beauty industry. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, coordinate meetings across multiple time zones, and strategically protect focus time for high-priority initiatives Screen and prioritize emails, draft professional correspondence, manage inbound calls, and maintain consistent response timelines Prepare briefing materials, meeting agendas, and follow-up documentation for executive meetings Coordinate complex scheduling with internal teams, external partners, and international stakeholders Travel Coordination & Logistics Plan and book comprehensive travel arrangements including flights, hotels, ground transportation, and dining for business travel Accompany the CEO on domestic and international business trips as needed, providing on-site support and coordination Manage travel documentation, itineraries, and contingency planning for seamless business operations Handle expense reporting and reconciliation for all travel-related activities Business Operations Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management for cross-departmental initiatives and strategic planning sessions Maintain confidential files, documents, and correspondence with the highest level of discretion Coordinate with various departments to ensure smooth information flow and decision implementation Legal & Administrative Support Assist with legal-adjacent tasks such as reviewing contracts, coordinating with external counsel, and tracking compliance matters Support due diligence processes for partnerships, vendor relationships, and business development opportunities Maintain organized records of legal documents, agreements, and regulatory compliance materials Coordinate with legal team on contract negotiations and business transactions Requirements Essential Qualifications Fluent in English, written and spoken, to a native level with exceptional communication skills Previous experience in executive support, operations coordination, or administrative functions in a senior capacity Available and willing to travel internationally to accompany the CEO on business trips (up to 50% travel) Exceptionally organized, resourceful, and capable of working independently with minimal supervision Discrete and professional in handling sensitive and confidential information with absolute integrity Preferred Qualifications A background or working knowledge in legal matters including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-paced, international business environments Comfortable navigating fast-changing priorities across multiple time zones and diverse cultural contexts Proficiency in project management tools, calendar systems, and executive support software Bachelor's degree or equivalent professional experience in business administration or related field What We Offer Remote Flexibility: Fully remote engagement with a globally active team, offering work-life balance while maintaining professional excellence Executive Exposure: Direct access and visibility with senior leadership, providing invaluable professional development opportunities Competitive Compensation: Attractive compensation package based on experience and qualifications Industry Insights: Exposure to high-level operations in the dynamic beauty industry with access to cutting-edge market intelligence Career Growth: Recurring engagement opportunities for strong performers with potential for expanded responsibilities Global Network: Opportunity to build relationships with international partners, clients, and industry leaders Employment Details Position Type: Independent Contractor Work Location: Remote (Worldwide) Schedule: Full-time commitment with flexibility for international time zones Travel Requirements: Willingness to travel internationally as needed (up to 50%)