DAC Beachcroft

DAC Beachcroft

About the Role Reporting to the Regional Facilities Manager, this Office and Facilities Support position provides essential administrative and operational support to the Dublin office's lawyers and support staff. This role is crucial in maintaining the smooth daily operations of our Dublin office while ensuring all team members have the resources and support they need to deliver exceptional legal services to our clients. Key Responsibilities Document Management and Administrative Support: Filing, archiving, photocopying, scanning, and binding documents with meticulous attention to detail Managing large print jobs and ensuring timely completion of printing tasks Building court booklets and other specialized legal documents as required by the legal teams Maintaining organized filing systems and ensuring easy retrieval of important documents Supporting document preparation for client meetings and court proceedings Mail and Communication Management: Sorting, scanning, and distributing post efficiently across all departments Managing post office deliveries and ensuring timely distribution of correspondence Coordinating internal communications and ensuring confidential materials are handled appropriately Reception and Front of House Duties: Providing professional reception coverage when required Preparing meeting rooms to professional standards for client meetings and internal conferences Managing refreshment services for meetings and events Greeting clients and visitors with professionalism and ensuring a positive first impression Handling telephone inquiries and directing calls appropriately Compliance and Security: Handling confidential information strictly in line with the firm's data security protocols Maintaining awareness of regulatory requirements and compliance standards Supporting risk management initiatives and ensuring adherence to firm policies Future Development Opportunities: Potential progression to assist with court clerking duties Opportunity to develop specialized legal administrative skills Supporting various ad-hoc projects to enhance operational efficiency Requirements Essential Skills and Attributes: Flexible, can-do approach with enthusiasm for varied tasks Exceptional organizational skills with ability to prioritize and manage constantly changing workloads Outstanding attention to detail and accuracy in all work Strong decision-making capabilities within areas of responsibility Ability to work independently with minimal supervision while knowing when to seek guidance Excellent teamwork skills with ability to work collaboratively under tight deadlines Technical Competencies: Proficient knowledge of Microsoft 365 package, particularly Excel and Word Comfortable with office equipment including printers, scanners, and binding machines Ability to learn new software systems and technology as required Personal Qualities: Strong communication skills with positive and enthusiastic approach Professional demeanor suitable for client-facing interactions Willingness to perform repetitive or physically demanding tasks as part of daily responsibilities Adaptability to changing priorities and business needs Commitment to maintaining confidentiality and professional standards About DAC Beachcroft We are a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We are market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK's top-five housebuilders. We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Bogota, Buenos Aires, Dublin, Lima, Los Angeles, Hong Kong, Madrid, Mexico City, Milan, New York, Paris, Rome, Santiago de Chile, and Singapore plus a representative office in Miami and broad network of affiliations across the globe. Our Commitment to Diversity and Inclusion At DAC Beachcroft we are committed to and recognise the importance of equity, diversity and inclusion across the board, including and beyond the protected characteristics. We take decisions based solely on merit. We value, welcome and seek out people with different backgrounds and life experiences, perspectives, beliefs, ways of thinking and identities. Benefits and Flexible Working We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.