Vector Synergy
Administrative Expenses Specialist Location: Luxembourg About the Role We are seeking an experienced Administrative Expenses Specialist to join our team in Luxembourg. This position involves managing various administrative and accounting functions within an international banking environment, focusing on travel expenses, accounts payable/receivable, and VAT compliance processes. Key Responsibilities Control and approval of travel expenses in accordance with organizational travel policy and procedures Provide help desk support to travelers for queries regarding expense reimbursements Control supplier invoices and assist in the Procure to Pay process Handle queries from suppliers and internal counterparties Prepare KPI reports for management review Assist in payment processing of administrative expenses Support VAT compliance processes and recovery claims Perform regular controls as outlined in the Internal Control Framework Execute accounting, reporting, and reconciliation activities for administrative expenses Assist in the production of financial reports Mandatory Qualifications Certified secondary-level education plus certificate/diploma in accounting/administration (minimum 2 years) or equivalent proven experience English proficiency: Independent user level (B2 or equivalent CEFR) French proficiency: Good knowledge (B1 level or equivalent CEFR) in reading, writing, and speaking Required Experience Minimum 2 years of professional experience in accounting, administrative assistance, or related field Experience with common Enterprise Resource Planning (ERP) software Preferred Experience Administrative expenses experience in international organizations Staff expense reimbursement processing (travel and other expenses) Accounts Payable and Receivable management (validation, problem-solving, client service) HR transaction payments VAT recovery claims processing Client servicing experience Company Information VECTOR SYNERGY sp. z o.o. is a professional services company based in Poland, specializing in providing skilled professionals to international organizations and financial institutions.
EisnerAmper Luxembourg Sàrl
TRAINEE AUDITOR (minimum 4 months) About EisnerAmper Luxembourg Audit Conseil Services (ACSe) is evolving and becomes EisnerAmper Luxembourg, marking a new phase of development and international expansion for the firm. As a human-sized audit practice based in Luxembourg, ACSe is entering a transformative stage of its journey. By joining the global EisnerAmper network, the firm strengthens its international reach while preserving the proximity, agility, and entrepreneurial spirit that define its local identity. The EisnerAmper network brings together more than 4,500 professionals across major financial centres worldwide, combining global expertise with strong local roots. This integration opens new perspectives for collaboration, exposure, and professional growth. The Role As part of our continued growth, we are looking for motivated Trainee Auditors who are eager to gain practical experience in audit and develop a strong understanding of financial reporting and regulatory requirements. As a trainee, you will actively support audit teams on statutory engagements across various sectors, benefiting from close supervision and hands-on training. Beyond academic knowledge, we are seeking individuals who naturally embody our core values – commitment, quality and flexibility – demonstrating curiosity, reliability, team spirit and a genuine willingness to learn in a demanding yet supportive environment. Key Responsibilities You will be trained and will work in close collaboration with your manager and the team to: Assist the audit team in obtaining the necessary audit evidence Develop an understanding of audit methodologies, tools and professional standards Perform the audit procedures assigned to you in accordance with the firm's quality requirements Contribute to the preparation of audit documentation Requirements Currently pursuing a Master's degree in Economics, Accounting, Finance or a related field Fluent in French and English (additional languages considered an asset) Self-motivated, proactive with a positive attitude and strong willingness to learn Effective team player with strong communication skills What We Offer The opportunity to evolve in a young, dynamic and friendly environment Practical exposure to accounting standards and the Luxembourg regulatory environment Close supervision and support in the preparation of your dissertation or internship report Financial compensation and paid leave The possibility of being offered a permanent employment contract at the end of the internship If you are keen to be integrated in a dynamic team and in a challenging environment, we encourage you to apply for this exciting opportunity.
ZEDRA
Corporate Assistant - Corporate Department Join our dynamic international team as a Corporate Assistant, where you'll play a vital role in ensuring our Corporate Department operates seamlessly. We're seeking a proactive and well-organized professional who thrives in collaborative environments and takes pride in maintaining efficient operations. Key Responsibilities: Manage comprehensive filing and archiving systems Maintain and update corporate databases with accuracy Support various administrative processes within the Corporate Department Handle ad hoc projects and tasks as needed Ensure smooth day-to-day operations through effective organization Collaborate with team members across different functions What We're Looking For: Previous administrative experience in a professional setting Strong organizational skills and attention to detail Proactive approach to problem-solving Excellent communication and interpersonal skills Ability to manage multiple tasks efficiently Enthusiasm for working in a fast-paced, international environment What We Offer: Opportunity for professional growth and development Dynamic, international work environment Collaborative team culture Chance to develop expertise in corporate operations If you're an experienced administrative professional ready to contribute to a growing international organization, we'd love to hear from you.