School District #37 (Delta)
Student Information Systems Administrator Delview Secondary | Delta School District Continuing Position | Full-Time, 35 Hours/Week, 12 Months About the Delta School District Are you looking to work in a District that is committed to collaboration, mentorship, and creating inspiring educational experiences? The Delta School District aims to be an innovative, inclusive community where all learners belong and everyone soars. We are a District of more than 15,900 students and 3,000 employees, with a mission to inspire and nurture thriving, future-ready learners across 31 schools located in Ladner, North Delta, and Tsawwassen. We value Compassion, Responsibility, Integrity, Creativity, Diversity, and Resilience. Our schools and District offices are located on the traditional territories of the Tsawwassen and Musqueam First Nations. The District offers its respect to the Knowledge Keepers and all First Peoples who have been on these lands since time immemorial. About the Role Reporting to the Principal and working collaboratively with the Vice Principal, the Student Information Systems Administrator plays a central and highly responsible role within the secondary school office. This position is responsible for maintaining the accuracy and integrity of all student data within the school's information systems, coordinating student services, and ensuring compliance with Ministry of Education reporting requirements. The role involves managing a high volume of sensitive and confidential documentation and serves as a key point of contact for students, parents, staff, and external agencies. This is a continuing, full-time position beginning July 27, 2026, operating Monday through Friday on a 12-month schedule. Responsibilities Register new students across all programs, including Regular, French Immersion, International, Alternate, Resource Room, and Academy programs; obtain and process required documentation for non-catchment and out-of-district applications Input, update, and maintain student data, course information, program codes, and reporting marks within computerized student record systems Withdraw students as required; maintain, request, forward, and document confidential student files with accuracy, both manually and electronically Produce class lists, spreadsheets, and statistical reports; monitor and record student marks for submission to the Ministry of Education Enter, process, validate, organize, reconcile, and review student information system data and statistical reports to meet Ministry deadlines, including 1701 funding submissions twice annually and TRAX and SADE course information on a weekly basis Process graduation status reports regularly; monitor non-graduate lists following each TRAX submission and communicate findings to administrators and counsellors Update the course guide catalogue; add courses and sections as required; schedule course requests for students Enter and edit term grades, work habits, narrative comments, IEP information, Honour Roll, Principal's List, G Club, failure lists, and graduation transcripts for each reporting period; maintain and compile Ministry and school course code conversions within tight timeframes Manage the year-end close-down process, entering student marks for non-regular programs into the student information system, ensuring all data is complete and submitted to the Ministry database in the correct sequence Check, print, and document Ministry provincial exam results, graduation and non-graduation reports throughout the school year and during July/August, adhering to Ministry-driven timelines Set up parameters for the new school year in collaboration with the Vice Principal, including inputting the timetable, verifying coding accuracy for both School District and Ministry requirements, and producing class lists and reports Update the Online Exam Register on the Ministry of Education website; register Provincial exams and assessments for quarterly examination sessions; register summer school students and examination re-writes as required Provide procedural guidance and advice to teachers, counsellors, and administrators regarding report card marks, comments, course requests, and TRAX credits; produce statistical and analytical reports using the Dashboard computer program Respond to requests from current and former students for official transcripts, and from lawyers, outside agencies, and hospitals for retrieval and copying of student records; collect applicable fees and issue receipts Process, edit, and adjust reports for monthly teacher remedy throughout the school year Troubleshoot student information issues with the Ministry of Education on behalf of current and past students; interact with District departments, counsellors, teachers, parents, and students through telephone, written correspondence, and in-person communication Respond to inquiries from parents, students,