Document Control Specialist

About the Role

Join an extraordinary team building one of the most significant mining infrastructure projects in Saudi Arabia. As a Senior Document Controller for the Ar Rjum Project, you will play a critical role in supporting a green field gold mining operation located in the Central Arabian Gold Region, approximately 200 km northeast of Taif. This position offers an exceptional opportunity to contribute to a large-scale project that includes three open pit mining operations, processing facilities, tailings management systems, and comprehensive supporting infrastructure.

Operating in a high-volume, fast-paced environment, you will be instrumental in maintaining effective document management practices across this major mining development. The role combines technical expertise in enterprise content management systems with the opportunity to work alongside diverse, multinational teams on one of the region's most ambitious mining projects.

Key Responsibilities
Document Management & Control:

• Provide comprehensive document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents in accordance with established policies and procedures
• Perform precise document and record entry using enterprise content management systems (ECMS)
• Coordinate document workflows to ensure seamless project communication and compliance
• Manage revision control processes and ensure proper document formatting standards
• Oversee document lifecycle management from creation through archival and disposal

Quality Assurance & Compliance:

• Conduct thorough quality checks to ensure data entry accuracy and completeness
• Monitor compliance with established governance procedures and documentation standards
• Identify and resolve discrepancies in document control processes
• Ensure all documentation meets procedural compliance requirements

Stakeholder Support & Training:

• Interface with internal and external customers to resolve questions and issues related to documents and records
• Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility requirements
• Provide technical guidance and training to project personnel on effective use of automated document management tools
• Support subcontractor and supplier integration through kickoff meetings and documentation orientation

Process Improvement & Reporting:

• Assemble information and create comprehensive reports for project activities to support metrics, audits, and self-assessments
• Contribute ideas to improve work process efficiency and streamline document handling procedures
• Identify workflow bottlenecks and propose solutions for enhanced productivity
• Assist with data migrations and post-migration validation efforts when required
• Create and distribute document processing reports as requested by project leadership

Administrative Excellence:

• Update work instructions, plans, and procedures to reflect current best practices
• Stay informed on department technologies, techniques, and available services
• Organize and prioritize assigned document management tasks effectively
• Perform additional document management administrative activities as business needs require

Requirements
Education & Experience:

• Bachelor's degree (or international equivalent) with 2-5 years of relevant experience, or 6-9 years of relevant work experience in document management
• Recent experience performing document management and/or document control processes within the past 3 years
• Demonstrated experience with document management principles and electronic document management systems

Technical Proficiency:

• Advanced knowledge of ECMS platforms, specifically Aconex, along with familiarity with SharePoint and Unifier
• Understanding of system configuration including numbering schemes, permissions management, workflows, and search functions
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word
• Ability to troubleshoot system and process issues related to document handling

Core Competencies:

• Strong understanding of quality control processes related to document management
• Knowledge of revision control protocols and formatting standards
• Excellent oral and written communication skills with ability to interface across all organizational levels
• Analytical mindset with capability to identify process gaps and drive continuous improvements
• Self-motivated with ability to work effectively under minimum supervision
• Outstanding organizational skills with exceptional attention to detail and accuracy
• Strong interpersonal and customer service orientation
• Ability to work collaboratively as part of a team while maintaining individual accountability
• Capacity to manage multiple priorities in a dynamic, fast-paced environment

Benefits

Join a company with a legacy of inspiring the next generation of professionals while tackling some of the world's most challenging projects. We offer a comprehensive benefits package designed to ensure our people thrive, including programs that advance careers, enhance our collaborative culture, and provide opportunities for professional recharge and growth.

As part of our commitment to building diverse teams that create extraordinary results, you will join a vibrant, multicultural organization that values the unique perspectives and experiences each team member brings. We foster an inclusive environment where every colleague feels they belong, respected and rewarded for their contributions, and supported in pursuing their professional