Document Management Specialist

About the Role

Join Bechtel's dynamic team as a Document Controller supporting the prestigious King Salman International Airport (KSIA) project in Riyadh, Saudi Arabia. This critical position reports to the Project Document Manager and operates within a high-volume, fast-paced environment where precision and efficiency are paramount. You'll play a key role in maintaining effective document management practices across one of the world's most ambitious airport development projects.

King Salman International Airport represents a transformational infrastructure project that will serve up to 120 million travelers by 2030 and 185 million travelers by 2050, with cargo capacity reaching 3.5 million tons. The project includes three state-of-the-art terminals: Terminal 6 (450,000m² low-cost carrier terminal), the Iconic Terminal (1 million m² new concept terminal), and a Private Aviation Terminal for VIP and business jet passengers.

Key Responsibilities
Document Management Systems

• Serve as a core member of the document management team supporting Enterprise Content Management Systems (ECMS) including Aconex, Unifier, and other specialized tools
• Utilize standard ECMS, archival/retention management systems, and SaaS applications to register, control, distribute, transmit, and archive project records
• Assist in determining integration requirements and expectations while preparing comprehensive support plans
• Troubleshoot system-related issues and provide technical support to end users

Process Design and Implementation

• Design, implement, and continuously refine document control processes and workflows across the entire project lifecycle
• Create and update desktop work instructions, detailed plans, and standardized procedures
• Develop and potentially lead the implementation of records retention and turnover plans
• Monitor compliance with established governance procedures and enhance data accuracy throughout all documentation processes

Quality Assurance and Compliance

• Conduct comprehensive internal audits to ensure strict compliance with company policies, project requirements, and international standards including ISO 9001 and ISO 19650
• Perform detailed quality assurance and quality control (QA/QC) reviews of project documents
• Monitor and review data entry accuracy for both personal work and support staff contributions
• Lead audits and compliance reviews when required

Stakeholder Collaboration

• Interact with contractors, suppliers, and internal teams to resolve document control and system issues
• Provide comprehensive training on work processes and tools to team members and end users
• Support troubleshooting efforts and resolve access issues related to Single Sign-On (SSO) and other authentication processes
• Demonstrate expertise in job role-based distribution and communication matrices

Technical Expertise

• Maintain deep knowledge of various project deliverables common in large-scale infrastructure projects and their associated document lifecycles from design through commissioning
• Understand and implement two-step verification (2SV) authentication processes
• Support record retention activities and project closeout procedures
• Create high-level reporting and dashboards using advanced analytics tools

Requirements
Education and Experience

• Bachelor's degree (or international equivalent) with 5-8 years of relevant document control experience, OR 9-12 years of relevant work experience in lieu of degree
• Extensive experience in large-scale infrastructure, EPC (Engineering, Procurement, Construction), or major construction projects

Technical Skills

• Advanced proficiency in Enterprise Content Management Systems, particularly Aconex and Unifier
• Expert-level knowledge of Microsoft Office Suite, with particular strength in Excel for data analysis and reporting
• Experience creating and publishing sophisticated dashboards using Power BI or similar business intelligence tools
• Deep understanding of industry standards including ISO 9001 and ISO 19650
• Familiarity with document lifecycle management in complex engineering and construction environments

Professional Competencies

• Exceptional attention to detail with proven ability to meet strict deadlines under pressure
• Strong analytical mindset capable of identifying process gaps and driving continuous improvements
• Proven experience training and mentoring junior team members
• Outstanding organizational skills with ability to manage multiple priorities simultaneously
• Proactive approach with adaptability and commitment to continuous improvement
• Excellent team collaboration skills with focus on excellence and agility in dynamic environments

Benefits

Bechtel offers a comprehensive total rewards package designed to support professional growth and personal well-being. As part of a global leader in engineering and construction, you'll benefit from robust compensation and benefits that reflect our commitment to employee development and retention.

Professional Development

• Career advancement opportunities within a globally recognized industry leader
• Access to cutting-edge technology and innovative project management methodologies

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