BEAUTYSTREAMS
About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence. About the Role We are seeking a sharp, proactive Executive Business Partner to provide high-level administrative and operational support directly to our CEO. This is a high-trust, high-autonomy position designed for a seasoned professional who thrives in dynamic, fast-paced environments and excels at anticipating needs before they are expressed. You will serve as a strategic partner, bringing calm and organization to complex situations while maintaining the highest standards of discretion and professionalism. This is a fully remote position with significant travel requirements. You must be available to accompany the CEO on domestic and international business trips, serving as a trusted partner in managing logistics and ensuring seamless execution of business objectives across global markets. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, strategically scheduling meetings across multiple time zones while protecting critical focus time Coordinate complex scheduling with internal teams, external stakeholders, and international partners Manage meeting preparation, including agenda development, briefing materials, and follow-up actions Serve as primary gatekeeper for CEO access, ensuring efficient prioritization of requests Travel Coordination & Logistics Plan and execute comprehensive travel arrangements including flights, accommodations, ground transportation, dining reservations, and meeting logistics Accompany the CEO on business trips to provide on-site support and ensure smooth operations Handle travel contingencies and last-minute changes with resourcefulness and calm professionalism Manage travel documentation, expense reporting, and post-trip administrative tasks Communications Management Screen and prioritize incoming emails, drafting responses and correspondence as appropriate Manage inbound calls and maintain response timelines to ensure stakeholder satisfaction Facilitate internal and external communications on behalf of the CEO Prepare executive communications, presentations, and reports as needed Operational Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management and cross-functional collaboration Maintain confidential filing systems and document management protocols Coordinate board meetings, investor relations activities, and strategic planning sessions Legal & Compliance Coordination Assist with legal-adjacent tasks including contract review preparation and compliance tracking Coordinate with external legal counsel and manage legal documentation workflows Support due diligence processes and regulatory compliance initiatives Maintain confidentiality protocols for sensitive legal and business matters Requirements Essential Qualifications Native-level fluency in English, both written and spoken Minimum 3-5 years of experience in executive support, operations coordination, or senior administrative functions Proven ability and willingness to travel internationally (up to 50% travel requirement) Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously Strong independent work capabilities with minimal supervision required Professional Skills Advanced proficiency in calendar management systems, travel booking platforms, and office productivity software Excellent written and verbal communication skills with ability to represent the organization professionally Strong problem-solving abilities and resourcefulness in handling unexpected challenges Cultural sensitivity and adaptability for international business environments Discretion and integrity in handling confidential and sensitive information Preferred Qualifications Background or working knowledge in legal matters, including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-growing or international organizations Familiarity with the beauty industry or consumer goods sector Multilingual capabilities for international business support What We Offer Remote Flexibility: Fully remote work arrangement with a globally distributed team Leadership Exposure: Direct access and visibility with senior leadership and strategic decision-making processes Competitive Compensation: Attractive compensation package commensurate with experience and qualifications Industry Exposure: Unique opportunity to gain insights into high-level operations within the dynamic beauty industry Professional Growth: Exposure to international business practices, strategic planning, and executive operations Career Development: Opportunity for recurring engagement and expanded responsibilities based on strong performance Travel Opportunities: International travel experience with exposure to global markets and business cultures This role offers an exceptional opportunity for a motivated professional to play a critical role in supporting executive leadership while gaining valuable exposure to international business operations in the innovative beauty intelligence sector.
Ubuy Inc
About the Role We are seeking a highly organized and detail-oriented Abroad Operations Coordinator to join our dynamic e-commerce business. As the Abroad Operations Coordinator, you will play a crucial role in managing and optimizing our international operations and ensuring the smooth flow of our business activities across different regions. Your exceptional coordination skills will contribute to our overall success in expanding our customer base globally. Key Responsibilities International Logistics Management: Coordinate and oversee international shipping and logistics operations Collaborate with shipping carriers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of products Monitor shipment schedules, track shipments, and resolve any delivery issues or delays Analyze shipping performance metrics and implement improvements to enhance delivery efficiency Manage international shipping documentation and ensure accurate customs declarations Supply Chain Coordination: Work closely with the warehouse team to ensure efficient inventory management across international warehouses Coordinate the replenishment and distribution of products to meet demand in different regions Optimize supply chain processes to minimize costs and maximize efficiency Develop and maintain inventory forecasting models for international markets Monitor stock levels and coordinate emergency replenishment when necessary Compliance and Documentation: Ensure compliance with all relevant international import and export regulations Manage and maintain accurate records of all international shipments, customs documentation, and permits Stay updated on any changes in international trade laws and regulations to ensure smooth operations Prepare and review commercial invoices, packing lists, and certificates of origin Coordinate with legal and compliance teams to address regulatory requirements Vendor Management: Collaborate with international suppliers and vendors to maintain strong relationships and ensure timely product sourcing Evaluate vendor performance and negotiate favorable terms and pricing for products and services Assist in identifying and onboarding new international vendors to expand our product range Conduct regular vendor assessments and performance reviews Manage vendor contracts and service level agreements Cross-Functional Collaboration: Provide support and guidance to regional teams to ensure consistent and efficient operations Share insights and recommendations to improve international operations and enhance customer experience Collaborate with customer service teams to resolve international shipping inquiries Work with finance teams to manage international payment processes and currency considerations Support business development initiatives for new international markets Data Analysis and Reporting: Generate regular reports on international operations performance and key metrics Analyze operational data to identify trends and improvement opportunities Present findings and recommendations to senior management Maintain operational dashboards and performance tracking systems Requirements Education and Experience: Bachelor's degree in business administration, Supply Chain Management, International Trade, or a related field Minimum 2 years of proven experience in international operations, logistics, or supply chain management Experience working in e-commerce or retail environments preferred Technical Skills: Familiarity with international trade regulations and customs procedures Proficiency in using software and tools related to logistics and supply chain management Experience with ERP systems and inventory management platforms Strong knowledge of Microsoft Office Suite, particularly Excel for data analysis Familiarity with freight management systems and tracking platforms Core Competencies: Strong analytical and problem-solving skills Excellent organizational and multitasking abilities Exceptional communication and interpersonal skills Detail-oriented with high accuracy in documentation Ability to adapt to a fast-paced and ever-changing e-commerce environment Ability to work independently and collaboratively within a team Strong time management skills with ability to prioritize multiple tasks Cultural sensitivity and awareness for international business operations Preferred Qualifications: Knowledge of multiple languages is an advantage Experience with international trade finance and payment methods Certification in supply chain management or logistics Previous experience in cross-border e-commerce operations This position offers an excellent opportunity to develop expertise in international operations while contributing to the growth of a dynamic e-commerce business. The role provides exposure to various aspects of global trade and supply chain management, making it ideal for professionals looking to advance their career in international business operations. This job description is intended to describe the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The Abroad Operations Coordinator may be required to perform other duties as assigned. Employment Details: Job Type: Full-time Work Location: In person
City University of Hong Kong
About the Role Join City University of Hong Kong, a leading international institution ranked among the world's top universities. We are seeking qualified professionals for Executive Officer positions to support our dynamic administrative operations. This is an excellent opportunity to contribute to a globally recognized university that has achieved remarkable rankings including #54 in Best Global Universities (U.S. News & World Report 2025-2026) and #1 in the World's Most International Universities. Candidates with less experience may be considered for appointment as Executive Officer II, providing a pathway for career development within our organization. Key Responsibilities Support senior management in strategic planning and implementation of university initiatives Coordinate administrative operations across multiple departments and faculties Manage complex projects from conception through completion, ensuring timely delivery Prepare comprehensive reports, presentations, and documentation for senior leadership Facilitate communication between various stakeholders including faculty, staff, and external partners Oversee budget planning and resource allocation for designated programs or departments Ensure compliance with university policies, procedures, and regulatory requirements Represent the university at meetings, conferences, and official functions as required Provide analytical support for decision-making processes through data collection and analysis Supervise and mentor junior administrative staff members Requirements Bachelor's degree in relevant field; advanced degree preferred Minimum 3-5 years of progressive administrative experience in higher education or related sector Demonstrated experience in project management and strategic planning Strong analytical and problem-solving capabilities Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and database management systems Ability to work independently while managing multiple priorities in a fast-paced environment Strong interpersonal skills with ability to work effectively across diverse teams Experience with budget management and financial planning Knowledge of higher education administration and academic processes preferred Selection Process Shortlisted candidates will be invited to participate in a written assessment as part of the comprehensive selection process. This evaluation will assess analytical thinking, communication skills, and relevant professional competencies. Benefits Package We offer a highly competitive salary commensurate with qualifications and experience. Our comprehensive benefits package includes: Generous leave entitlements supporting work-life balance Medical and dental consultations at our well-equipped campus clinic Professional development opportunities within a world-class academic environment Access to university facilities and resources Opportunity to work in Hong Kong's most international university setting Why City University of Hong Kong As one of Asia's premier institutions, we provide an inspiring work environment that values diversity, innovation, and excellence. Our commitment to internationalization and academic distinction creates unique opportunities for professional growth and global collaboration.
European Investment Bank (EIB)
About the Role The European Investment Bank (EIB) is seeking a dedicated professional for a Graduate - Lending Operations position within our EIB Global Directorate, specifically supporting operations in Latin America and the Caribbean. This full-time temporary position offers a unique opportunity to contribute to meaningful development projects while working in Luxembourg's dynamic international banking environment. As the EU's bank, the EIB provides an exceptional platform to develop expertise in international development finance while supporting sustainable growth across Latin America and the Caribbean region. This two-year graduate programme position offers comprehensive exposure to lending operations, project appraisal, and stakeholder management within a truly multicultural workplace. Key Responsibilities Operational Lending Activities Conduct comprehensive appraisal of new lending operations, with particular focus on public sector projects in Latin America and the Caribbean Participate in the development and structuring of complex financing solutions for development projects Prepare detailed technical documentation and analysis to support lending decisions Contribute to contract negotiations and ensure compliance with EIB standards and procedures Monitor implementation progress of existing operations and provide regular status updates Technical Assistance and Programme Development Support the development and implementation of technical assistance programmes directly related to lending operations Prepare investment grant applications and coordinate related activities Analyze market conditions and identify new opportunities for EIB engagement in the LAC region Contribute to the design of innovative financing instruments tailored to regional needs Stakeholder Engagement and Relationship Management Maintain and develop relationships with public sector clients, international financial institutions, and development partners Coordinate with EU Delegations, the European Commission, and other multilateral organizations Support high-level visits, conferences, and strategic meetings with key stakeholders Participate in transversal working groups and cross-directorate initiatives Reporting and Communications Prepare comprehensive briefings, presentations, and analytical reports for senior management Contribute to external communications including press releases, speeches, and institutional reports Ensure accurate data input into management information systems and maintain detailed project records Support ad-hoc reporting requirements and respond to information requests from various stakeholders Requirements Educational Background University degree (minimum Bachelor's level) preferably in Economics, Finance, International Development, or related field Maximum two years of professional experience following most recent graduation (excluding summer positions and internships under nine months) Professional Experience and Skills Relevant experience in financial analysis, preferably within financial institutions, international organizations, or development finance Knowledge of lending operations and familiarity with Latin America and Caribbean markets through academic or professional experience Strong analytical and synthesis capabilities with excellent attention to detail Proven drafting skills with ability to prepare clear, concise technical documentation Technical Competencies Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint) Strong quantitative and qualitative analysis skills Understanding of development finance principles and project evaluation methodologies Familiarity with risk assessment frameworks and compliance procedures Language Requirements Excellent command of English and/or French, with good working knowledge of the other Moderate proficiency in Portuguese or Spanish (written and spoken) is essential for LAC operations Commitment to developing bilingual proficiency in English and French as required for career advancement Personal Attributes Exceptional interpersonal and communication skills with diplomatic sensitivity Strong team collaboration spirit and ability to work effectively in multicultural environments Professional representation skills suitable for high-level stakeholder engagement Adaptability and resilience in fast-paced, evolving work situations Benefits The EIB offers a comprehensive package supporting your professional and personal development. You'll benefit from working in Luxembourg's vibrant international community with extensive networking opportunities across European institutions. The position includes relocation support for international candidates and access to continuous learning opportunities through our graduate development programme. Our commitment to diversity, equity, and inclusion ensures a supportive work environment where individual talents are valued and developed. The EIB provides language training support to help you achieve required proficiency levels and advance your career within the institution. This position offers direct exposure to senior management, participation in high-level strategic discussions, and the opportunity to contribute to projects with significant development impact across Latin America and the Caribbean.
MAERSK
About the Role APM Terminals is seeking an exceptional Executive Assistant to the Managing Director based in Lázaro Cárdenas. This high-impact position provides strategic administrative support directly to senior leadership, playing a critical role in enabling executive effectiveness and driving operational excellence. As a trusted partner to the Managing Director, you will operate in a fast-paced, international environment while maintaining the highest levels of discretion and professional judgment. With a vision to be a true integrator of container logistics and simplify our customers' supply chains, APM Terminals is building one global organization focused on supporting employees so they can best support our customers. This role offers direct exposure to strategic decision-making processes and the opportunity to build strong regional and global networks within our collaborative, diverse, and high-performing team environment. Key Responsibilities Executive & Strategic Support Act as a trusted partner to the Managing Director, providing proactive support and enabling focus on strategic priorities Take full ownership of the MD's calendar, managing complex scheduling across multiple stakeholders and time zones Provide comprehensive email and communication support, ensuring proper prioritization and timely follow-ups Act as an effective gatekeeper, optimizing the MD's time and decision-making effectiveness Anticipate needs and provide solutions before issues arise, demonstrating exceptional foresight and planning Planning & Coordination Organize and coordinate leadership meetings, town halls, and offsites with meticulous attention to detail Facilitate customer and stakeholder engagements, ensuring seamless execution Prepare and support presentations, reports, and materials for executive and board-level meetings Track action items, deadlines, and deliverables to ensure execution discipline and accountability Coordinate cross-functional initiatives and ensure alignment between various departments Travel & Expense Management Plan and execute comprehensive end-to-end travel logistics for both domestic and international trips Manage and process travel expenses with accuracy, ensuring full compliance with company policies Negotiate with vendors and service providers to optimize travel arrangements and costs Maintain detailed travel records and documentation for reporting purposes Stakeholder & Communication Management Act as a key liaison between the MD and local and regional leadership teams Serve as primary point of contact with global stakeholders and functions Manage visitors including customers, candidates, and senior officials with the highest level of professionalism Support and maintain internal communication channels across various platforms Facilitate effective information flow between departments and leadership levels Operational & Administrative Excellence Maintain documents, trackers, and reporting tools with exceptional accuracy and attention to detail Support Workday and system-related administrative processes including approvals and onboarding/offboarding coordination Coordinate people communications, updates, and engagement initiatives Lead or support ad-hoc projects and special initiatives as assigned Implement process improvements to enhance efficiency and effectiveness Requirements Experience & Qualifications Bachelor's degree in Business Administration, Finance, Communications, or related field preferred Proven experience as an Executive Assistant supporting senior leadership at Director level or above Experience in multinational or matrix organizations highly valued Demonstrated track record of supporting C-level executives in complex business environments Skills & Capabilities Exceptional organizational and prioritization skills with ability to manage competing demands Strong stakeholder management and influencing skills across all organizational levels High level of discretion, professionalism, and confidentiality in handling sensitive information Excellent written and verbal communication skills with ability to adapt tone and style Proven ability to manage multiple priorities effectively in fast-paced environments Proactive, solution-oriented mindset with high dependability and reliability Ways of Working Service-oriented mindset with strong ownership and accountability for deliverables Ability to work independently while collaborating effectively across global teams Strong attention to detail combined with continuous improvement mindset Comfortable navigating ambiguity and adapting to shifting priorities Cultural sensitivity and ability to work effectively in diverse, international settings Technical Skills Proficient in Microsoft Office Suite including Excel, PowerPoint, Outlook, and Teams Experience with HR systems such as Workday considered an advantage Strong digital and systems agility with ability to quickly learn new technologies Familiarity with project management tools and collaboration platforms Languages Fluent in English and Spanish required Additional languages considered an asset given our global operations What We Offer At APM Terminals, we enable you to become your best version
Siliconware Precision Industries Co., Ltd._矽品精密工業股份有限公司
About the Role Join our manufacturing operations team as a Production Shift Supervisor in Taiwan's dynamic semiconductor industry. This night shift position offers comprehensive training and career development opportunities for engineering graduates looking to build expertise in production management and quality control. We welcome overseas Chinese students who have graduated in Taiwan and provide full support with work permit applications and accommodation arrangements. Key Responsibilities Production Management: Oversee production readiness by supervising workforce allocation and equipment operations Monitor and address output deviations to maintain production targets and efficiency standards Conduct comprehensive shift handovers covering production status, work-in-progress (WIP), and quality metrics Ensure optimal resource utilization and workflow coordination across production lines Quality Assurance & Process Control: Lead Daily Review Board (DRB) processes to identify and resolve production issues Support investigation and resolution of quality exceptions and non-conformance events Monitor Q-TIME compliance to ensure adherence to operational standards and customer requirements Implement corrective actions for process improvements and quality enhancement Stakeholder Communication: Respond promptly to internal and external stakeholder inquiries regarding production status Provide timely feedback on customer requirements and ensure alignment with production capabilities Coordinate with cross-functional teams including engineering, quality, and planning departments Maintain clear documentation and reporting of shift activities and performance metrics Team Leadership & Compliance: Investigate personnel performance anomalies and implement appropriate corrective measures Conduct regular line audits to ensure adherence to workplace discipline and 6S methodology Foster a culture of continuous improvement and operational excellence Mentor team members and support their professional development Requirements Education & Experience: Bachelor's or Master's degree in Engineering, Industrial Technology, Mechanical Engineering, Business, or Management No prior work experience required - comprehensive long-term training program provided to develop engineering and technical expertise Fresh graduates and career changers welcome Language Proficiency: English proficiency (demonstrated by TOEIC score of 400 or above) Intermediate Mandarin Chinese skills (TOCFL B1 level certification required) Strong verbal and written communication abilities in both languages Technical Skills: Analytical thinking and problem-solving capabilities Understanding of manufacturing processes and quality control principles Ability to work with production management systems and data analysis tools Strong attention to detail and commitment to operational excellence Work Arrangement & Availability: Willingness to work night shift schedule (19:00-07:00) Flexibility to work rotating shift patterns (three days on duty, one day off) Availability for overtime work when required to meet production demands Commitment to maintaining consistent attendance and punctuality Benefits & Support Competitive compensation package Comprehensive training and professional development programs Work permit application assistance for eligible candidates Accommodation support for overseas Chinese graduates Career advancement opportunities within the semiconductor industry Full-time employment with job security and growth potential Work Environment This role is based in the Taichung/Changhua region of Taiwan and requires in-person attendance. You'll work in a fast-paced manufacturing environment where precision, teamwork, and continuous improvement are essential for success.
Bechtel
About the Role Join Bechtel's extraordinary team as a Senior Project Scheduler in Santiago, working on critical mineral extraction projects that support the global energy transition. Since 1898, Bechtel has completed over 25,000 projects across 160 countries, creating jobs, growing economies, and building resilient infrastructure. This senior-level position requires an experienced professional capable of performing complex scheduling tasks independently while contributing to projects that extract vital resources for clean energy technologies including wind turbines and batteries. This role involves comprehensive schedule development, maintenance, and monitoring for engineering, procurement, and construction (EPC) projects in the mining sector. You'll be responsible for ensuring total project scope integration, developing realistic timelines, and implementing critical path methodology (CPM) across all project phases. While initially based in Santiago, future business needs may require relocation to project sites. Key Responsibilities Schedule Development & Integration: Ensure complete integration of total project work scope across all entities, departments, and disciplines into comprehensive project plans Develop, evaluate, and review schedule durations for all disciplinary activities while ensuring support of critical project milestones Establish work activity durations for specific disciplines and specialties using industry best practices Create and maintain schedules that comply with critical path methodology (CPM) requirements Coordination & Stakeholder Management: Collaborate with all disciplines and stakeholders to coordinate work sequences and identify logical relationships Identify interdisciplinary constraints and interfaces for incorporation into project planning Ensure all departments understand the schedule and their specific responsibilities within the timeline Facilitate communication between teams to maintain schedule alignment and accountability Resource Planning & Analysis: Plan, organize, and execute schedule resource loading and leveling activities Develop bulk commodity release and installation curves to support procurement and construction activities Create progress and workforce curves ensuring realistic planning assumptions Perform benchmark analysis of plans to demonstrate viability and support decision-making Monitoring & Risk Management: Conduct regular schedule updates and continuous monitoring of project progress Identify schedule deviations and collaborate with teams to develop and implement effective mitigation strategies Perform schedule risk analysis to determine appropriate contingency levels Analyze problem areas to determine criticality and recommend alternatives for schedule improvement Reporting & Communication: Prepare and analyze comparisons of scope, quantities, and cost data between projects Provide continuous schedule knowledge to assist in discipline planning and cross-functional coordination Present scheduling information and recommendations to project teams and management Develop and implement requirements and processes for schedule updating and monitoring Requirements Education & Experience: Bachelor's degree (or international equivalent) plus 10-13 years of relevant experience, OR 14-17 years of relevant work experience Proven experience in planning and scheduling functions for engineering, procurement, and construction (EPC) projects Experience leading planning teams with demonstrated ability in day-to-day supervision, training, and team development Technical Skills: Advanced knowledge of engineering, procurement, contracts, construction, and startup work processes in mining and pipeline industries Demonstrated ability to develop complete EPC schedules from initial concept through project completion Proficiency in understanding technical processes, engineering drawings, quantity determinations, and financial reports Expert-level proficiency with Primavera, Primavera Risk Analysis, and Microsoft Office Applications Strong PC operating systems knowledge with proficiency in multiple discipline-specific software applications Communication & Language Requirements: Bilingual English and Spanish capability required Must be able to present schedules and technical information in English to senior management Excellent oral and written communication skills in both languages Ability to effectively communicate complex scheduling concepts to diverse stakeholder groups Benefits Bechtel offers a comprehensive Total Rewards package designed to support our employees who tackle some of the world's most challenging projects. Our robust benefits program includes opportunities for career advancement, cultural enhancement programs, and time for personal recharge. As part of our commitment to sustainable growth, we provide competitive compensation and benefits that reflect our investment in our people's long-term success. Diversity & Inclusion At Bechtel, we celebrate our vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity makes us more trusted partners, effective problem solvers, innovative thinkers, and an attractive destination for top talent. We are committed to fostering an environment where every colleague feels they belong as part of "One Team," respected and rewarded for their contributions, supported in pursuing their goals, and treated equitably. Bech
Aecon Group
About the Role Join Aecon Group Inc., a leading infrastructure company delivering transformative transportation networks, critical energy projects, and nuclear programs across North America and internationally. We're seeking a Project Coordinator to support our Major Projects East operations in the Virgin Islands, working on world-class infrastructure projects that connect communities and power future generations. Reporting directly to the Project Manager, you'll play a crucial role in ensuring efficient and profitable project execution in St. Thomas/St. Croix, supporting complex civil construction operations that enhance Caribbean island communities through innovative infrastructure solutions. Key Responsibilities Project Support & Coordination: Assist in efficient scheduling and deployment of various work crews to optimize project timelines Perform comprehensive site previews and inspections in preparation for locate requests Support project planning activities and coordinate with multiple stakeholders Facilitate communication between field teams, management, and external partners Generate detailed reports for major customers and internal stakeholders as required Inventory & Materials Management: Assist in inventory management, control, and related systems development Coordinate and procure specialty materials and specialized tooling Manage small specialty tool inventory including control, maintenance, and certification tracking Ensure safe, organized storage and handling of materials and equipment Receive, validate, off-load, and process vendor deliveries and related paperwork Facilitate rush deliveries of critical materials and tooling to field crews Data Analysis & Reporting: Review and summarize weekly equipment utilization reports and correct misallocations Query, analyze, and report on operational data from various systems to enhance efficiency Develop comprehensive understanding of project budgets, cost reports, and revenue forecasts Track and maintain area-specific worker training matrices Monitor quality assurance processes and track non-conformances with appropriate follow-up Safety & Compliance: Ensure compliance with Aecon Health & Safety and Environmental Manual requirements Track quality and frequency of safety inspection reporting Assist in acquiring required safety and experience documentation from subcontractors Support implementation of safety protocols and continuous improvement initiatives Administrative Functions: Manage time entry, travel booking, and weekly scheduling for field personnel Coordinate training programs and maintain certification records Support document management and project administration activities Requirements Education & Licensing: Bachelor's degree in Civil Engineering, Construction Management, or equivalent experience Valid driver's license with clean driving record Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel and Word Experience with SharePoint and project management software Strong analytical skills for data interpretation and reporting Familiarity with construction industry software and systems preferred Experience & Knowledge: Previous experience in the construction or infrastructure industry strongly preferred Understanding of civil construction processes and project management principles Knowledge of safety protocols and quality assurance practices Familiarity with inventory management and procurement processes Personal Attributes: Excellent written and verbal communication skills Strong organizational abilities with attention to detail Self-motivated with ability to work independently and as part of a team Adaptable to flexible work schedules to meet project deadlines Problem-solving mindset with proactive approach to challenges Commitment to safety and quality standards What We Offer At Aecon, we're committed to supporting our employees' success and well-being through: Comprehensive Benefits: Complete health and wellness programs supporting mental, emotional, and physical well-being for you and your family Competitive compensation package commensurate with experience Professional Development: Access to Aecon University for continuous learning and skill enhancement Tuition reimbursement programs for continued education Leadership development programs and career advancement opportunities Mentorship and professional growth initiatives Culture & Values: Safety Always - Our #1 core value anchoring our workplace culture Work environment built on integrity, accountability, and inclusion Opportunities in a company where people feel valued, supported, and empowered Collaborative team environment focused on mutual respect and innovation Join our best-in-class team and help build infrastructure with purpose. At Aecon, you'll be part of delivering some of the most impactful infrastructure projects of this generation while building a rewarding career in a company committed to excellence, safety, and community impact. Aecon is an equal opportunity employer committed to fostering belonging across our organization. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin
Australian Government
About the Role Join the Protocol and International Visits Branch within the Department of the Prime Minister and Cabinet, where you'll play a vital role in enhancing Australia's international relationships and diplomatic presence. This APS Level 5 position offers the unique opportunity to contribute to state occasions, official visits, and ceremonial events that shape Australia's global image and strengthen international partnerships. The Protocol and International Visits Branch manages and coordinates complex arrangements for high-profile events, working closely with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, and various government departments across all levels. Key Responsibilities Event Coordination and Management: Assist with comprehensive arrangements for Guest of Government visits to Australia, including detailed planning, logistics coordination, and stakeholder management Prime Ministerial Support: Support arrangements for the Prime Minister's overseas visits and facilitate virtual meetings between the Prime Minister and international leaders National Event Planning: Contribute to the organization of national and official events, including high-level meetings, diplomatic hospitality functions, ceremonial occasions, and state funeral and memorial services Documentation and Communication: Prepare accurate, well-structured drafts of official documentation, including detailed briefing materials, event programs, and protocols for various visits and diplomatic occasions Stakeholder Liaison: Build and maintain professional relationships with diverse internal and external stakeholders, including diplomatic missions, government departments, and international partners Administrative Excellence: Coordinate various administrative and logistical tasks, managing private visit arrangements and transit logistics for foreign dignitaries visiting Australia Travel and Accommodation Management: Handle complex booking arrangements for flights, accommodation, and ground transportation for official delegations and events Database and Reporting: Maintain accurate database records and prepare official reports on visit outcomes and event delivery Protocol Development: Identify learning opportunities and develop comprehensive understanding of Commonwealth Protocol practices, standards, and diplomatic etiquette Quality Assurance: Monitor progress on multiple projects simultaneously to ensure quality outcomes and strict adherence to documentation procedures and security protocols Essential Requirements Australian Citizenship: Must be an Australian citizen by completion of recruitment process Security Clearance: Ability to obtain and maintain Negative Vetting Level 1 (Secret) security clearance Collaborative Approach: Demonstrated ability to work effectively as a team member with strong work ethic, maintaining professionalism and discretion in sensitive diplomatic environments Personal Attributes: Display confidence, resilience, integrity, inclusion, and sound judgement when dealing with high-profile stakeholders and complex situations Adaptability and Commitment: Show commitment to delivery and flexibility under challenging and time-sensitive circumstances, often involving last-minute changes to diplomatic schedules Strategic Thinking: Contribute meaningfully to development of plans, strategies, and team goals that support Australia's diplomatic objectives Attention to Detail: Demonstrate meticulous attention to detail while maintaining ability to see broader strategic objectives Relationship Building: Build and sustain positive relationships with team members and stakeholders at all organizational levels, including senior government officials and diplomatic representatives Cultural Sensitivity: Treat people with respect and courtesy, displaying strong cultural and religious awareness essential for international diplomatic work Technology Proficiency: Recognize value of technology and its application for improving collaboration and business delivery in fast-paced government environment Flexibility: Willingness to work extended and varied hours, including evenings, weekends, and public holidays as required by diplomatic schedules Travel Availability: Readiness to travel interstate as operational requirements demand Employment Conditions This position is available as both ongoing and non-ongoing employment, with final employment type determined through negotiation with the preferred candidate. Non-ongoing appointments may be offered for up to 24 months, with potential for extension or conversion to ongoing employment within 18 months of advertisement opening. Flexible Work Arrangements The Department recognizes the benefits of workplace flexibility and considers individual circumstances alongside operational requirements. Various flexible arrangements may be available, including part-time work options, variable start and finish times, and work-from-home opportunities where operationally feasible. Compensation includes appropriate provisions for additional hours worked outside standard business hours through the Department's Flex Time or Overtime arrangements. The role offers competitive public sector benefits and the unique opportunity to contribute to Australia's international diplomatic success.
Department of Education
About the Role The International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the Department of Education Victoria, working with schools to offer programs that connect students with the world. We are seeking an Administration Officer to join our School Support Unit (SSU) in a fixed-term position until 15 December 2028, supporting the delivery of high-quality international student programs across Victorian government schools. This VPS 3 grade position plays a crucial role in ensuring compliance with federal and state regulations while supporting schools in delivering exceptional services to international students. You will work closely with school leaders, International Student Coordinators, and departmental staff to maintain program standards and enhance student experiences. Key Responsibilities Program Administration & Compliance Work collaboratively with Victorian government schools to deliver a high-quality International Student Program (ISP) that meets all requirements under the Education Services for Overseas Students (ESOS) Act (Cth) Ensure strict compliance with Victorian Registration and Qualifications Agency guidelines and Child Safety Standards for overseas students aged under 18 Monitor compliance trends and assess the efficiency and effectiveness of current procedures Identify opportunities for improvement based on risk assessment and changing regulatory requirements Data Management & Record Keeping Maintain and update comprehensive international student records in the Department's Victorian International Student Information Tool (VISIT) Manage student information in the Commonwealth Government's PRISMS information system Ensure all data entry meets compliance requirements and maintains accuracy standards Generate reports and maintain documentation to support program oversight Stakeholder Engagement & Support Build and maintain productive working relationships with International Student Coordinators (ISCs) across multiple schools Provide administrative support and guidance to school leaders on international student matters Collaborate effectively with Department of Education staff to ensure seamless program delivery Assist schools with incident management by providing administrative support for strategic advice on high-criticality issues Professional Development Support Assist in coordinating professional development opportunities for principals and International Student Coordinators Support the implementation of specific projects that enhance services for fee-paying international students Contribute to the development of training materials and compliance resources Requirements Essential Skills & Experience Strong attention to detail and commitment to producing high-quality work Proven ability to show initiative and drive continuous improvement in processes Experience working effectively in small team environments Demonstrated ability to make positive contributions to workplace culture Excellent communication skills, both written and verbal Proficiency in database management and information systems Desirable Qualifications Previous experience in education administration or international student services Understanding of compliance frameworks and regulatory requirements Knowledge of Victorian education system and policies Experience with student information management systems Background in customer service or stakeholder relationship management What We Offer Professional Development Opportunities to work within a leading international education division Exposure to diverse cultural and educational environments Professional growth through compliance and project management experience Training and development opportunities in education administration Work Environment Collaborative team culture focused on supporting student success Flexible working arrangements within the public sector framework Modern office facilities in Melbourne CBD and Inner Metro locations Opportunity to contribute to Victoria's international education reputation Department Culture The Department of Education values diversity and inclusion in all forms, including gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. We strongly encourage applications from Aboriginal and Torres Strait Islander candidates and are committed to creating an inclusive workplace where all employees can thrive. This role offers an excellent opportunity to contribute to Victoria's international education sector while developing valuable skills in compliance, administration, and stakeholder management within a supportive government environment.
Breagh Recruitment
About the Role We are seeking an experienced Planning Manager to join a leading international data centre contractor for exciting construction projects in Finland. This role offers the opportunity to work with one of Europe's most respected names in the rapidly expanding data centre construction sector, known for delivering complex hyperscale and mission critical projects across multiple European locations. As Planning Manager, you will play a pivotal role in the successful delivery of large-scale data centre construction projects, reporting to the Regional Planning Manager. You will lead all planning and scheduling activities across the complete project lifecycle, from pre-construction through to commissioning and handover. This is a high-profile position within a fast-paced mission critical environment where technical excellence and innovation are paramount. Key Responsibilities Develop, maintain, and manage detailed master construction programmes for live data centre projects using industry-standard planning software Monitor project progress continuously and provide accurate, timely reporting to senior management teams and stakeholders Identify programme risks, potential delays, and develop comprehensive mitigation strategies to support successful project delivery Coordinate planning activities seamlessly across pre-construction, construction, commissioning, and handover phases Prepare detailed short-term and long-term look-ahead programmes to optimize resource allocation and project flow Analyse project performance metrics and produce comprehensive variance reports with actionable corrective recommendations Lead collaborative planning discussions with clients, subcontractors, consultants, and internal delivery teams Ensure all planning processes and project controls procedures align with established company standards and industry best practices Support strategic resource planning and programme coordination across multiple concurrent project phases Contribute actively to continuous improvement initiatives within the planning and project controls function Maintain detailed documentation of planning decisions and methodologies for knowledge transfer and best practice sharing Participate in client presentations and progress meetings, providing clear communication of project status and forecasts Requirements Education: Degree qualification in Engineering, Construction Management, Project Management, or related technical discipline Experience: Minimum 6 years of proven experience in construction planning within a main contractor environment Sector Knowledge: Strong experience delivering large-scale construction projects, ideally within data centres, mission critical facilities, pharmaceutical, industrial, or high-tech sectors Technical Skills: Advanced proficiency in Primavera P6 and/or Asta Powerproject planning software Digital Construction: Experience using BIM (Building Information Modeling) and other digital construction tools highly desirable Construction Expertise: Excellent understanding of construction sequencing, methodologies, project controls, and industry standards Analytical Skills: Strong analytical, problem-solving, and reporting capabilities with attention to detail Communication: Excellent verbal and written communication skills with proven stakeholder management abilities Commercial Awareness: Strong understanding of construction contracts, project delivery methods, and commercial implications Adaptability: Ability to thrive in fast-paced environments with demanding project timelines and changing priorities Leadership: Demonstrated ability to lead cross-functional teams and influence without direct authority What We Offer Competitive Package: Attractive compensation structure commensurate with experience Comprehensive Benefits: Including accommodation support, travel allowance, pension contribution, and healthcare package Performance Recognition: Annual bonus scheme based on individual and company performance Professional Development: Ongoing training opportunities and support for professional certifications Career Growth: Clear progression pathways within a rapidly expanding organization Project Exposure: Access to landmark mission critical projects using cutting-edge construction technologies International Opportunities: Long-term European project pipeline offering diverse experience Industry Leadership: Work alongside some of the best construction professionals in the specialized data centre sector This position represents an outstanding opportunity for an experienced planning professional to advance their career within the specialized and future-proof data centre construction industry. Join a company that delivers full turnkey solutions and maintains a reputation for technical excellence across some of the largest and most technically advanced data centre developments currently under construction in Europe.
World Health Organization
About the Role The World Health Organization (WHO) Country Office in Ukraine seeks a Knowledge Management Consultant to strengthen information management systems and enhance operational excellence across health initiatives. This 7-month external consultancy position offers the opportunity to make a significant impact on WHO's decision-making processes and operational performance in a critical regional context. As the focal point for knowledge management initiatives, you will collaborate with multiple units to develop strategic frameworks, document institutional learning, and maintain continuity of essential workflows. This remote, home-based position requires full-time commitment to transforming how information flows within the organization. Key Responsibilities Project Management & Tracking Maintain comprehensive project implementation trackers with monthly updates throughout the contract period Monitor progress on completed activities, deliverable outputs, and pending actions across Recovery Teams Provide detailed progress summaries and status reports to support strategic decision-making Meeting Coordination & Documentation Organize and facilitate coordination meetings and technical workshops with diverse stakeholders Prepare comprehensive meeting materials including agendas, participant lists, and detailed action notes Ensure timely documentation delivery within 5 working days following each event Support cross-functional collaboration between monitoring, evaluation, and reporting teams Information Systems Management Design and implement structured digital filing systems using Teams/SharePoint platforms Categorize and upload project documentation by thematic areas with 100% accuracy Maintain organized information repositories throughout the contract duration Establish efficient document retrieval and version control processes Knowledge Product Development Create communication materials including technical briefs, presentations, and success stories Document lessons learned and best practices from project implementations Develop knowledge-sharing resources that showcase partner contributions and project outcomes Support evidence-based decision-making through clear, accessible documentation Process Improvement & Strategy Development Analyze existing workflows and recommend efficiency improvements Develop standard operating procedures (SOPs) for knowledge management processes Support continuous improvement initiatives across operational areas Collaborate with international teams to align with global WHO standards Requirements Education First university degree in information management, social sciences, public health, business administration, or related field Essential Experience Minimum 3 years of experience in knowledge management, SOP development, or process improvement Proven experience working with international organizations, particularly in health systems or humanitarian contexts Track record of successful project coordination and stakeholder management Desirable Experience Previous work with WHO or other United Nations agencies Experience working in Ukraine or similar country office environments Background in health sector project implementation Essential Skills Strong organizational and analytical capabilities with attention to detail Excellent communication and collaboration skills for engaging diverse stakeholders Proficiency in knowledge management tools, methodologies, and best practices Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneDrive) Ability to work independently in a remote environment while maintaining team connectivity Desirable Skills Familiarity with WHO processes, procedures, and organizational culture Experience with digital collaboration platforms and document management systems Language Requirements Fluency in oral and written English is essential Ukrainian language skills are advantageous but not required Contract Details This external consultancy runs for 7 months with full-time commitment. The position is entirely home-based with no travel requirements, offering flexibility while maintaining professional deliverable standards. All work products must be submitted in English or Ukrainian as appropriate, using MS Word format according to specified deadlines. The WHO is committed to creating an inclusive, diverse workplace that reflects our global mission. We strongly encourage applications from women, persons with disabilities, and nationals from underrepresented member states. The organization maintains the highest ethical and professional standards, with zero tolerance for misconduct of any kind.
Apply Digital
About the Role Apply Digital is seeking an experienced Project Manager to join our AI-native transformation team, working with world-class clients like Arc'teryx, Lululemon, and Kraft Heinz. This role combines strategic project leadership with hands-on delivery management, requiring someone who thrives in building trusted client relationships while championing digital innovation across strategy, products, platforms, and marketing initiatives. As a Project Manager at Apply Digital, you'll serve as both a project management expert and an agile practitioner, adapting methodologies to meet diverse client needs while maintaining our commitment to excellence. You'll wear multiple hats, acting as a Scrum Master when needed, managing complex budgets and timelines, and serving as a key liaison between cross-functional teams and stakeholders. This position demands a solution-driven professional who can navigate fast-paced environments while keeping project goals in sharp focus. Key Responsibilities Project Leadership & Strategy Develop and manage comprehensive project roadmaps, mobilizing teams against critical milestones to ensure on-time, on-budget delivery Lead end-to-end project lifecycle management from initiation through closure, maintaining strict adherence to scope, quality standards, and client expectations Support estimation processes for project timelines, resource allocation, and cost projections for new opportunities and change requests Contribute to Apply Digital's Project Management discipline by sharing best practices and continuously improving internal workflows Client & Stakeholder Management Serve as primary point of contact for project teams, client partners, and key stakeholders, maintaining transparent communication throughout project lifecycles Build and nurture strong, trusted relationships with enterprise-level clients, ensuring their strategic objectives are met Present detailed status reports and project documentation to clients and internal leadership teams Manage client expectations effectively while identifying opportunities for additional value delivery Risk Management & Problem Solving Proactively identify, assess, and mitigate project risks, understanding when to resolve issues independently versus when to escalate to senior leadership Coordinate all aspects of project delivery including resource management, scope control, budget oversight, and change request processing Apply critical thinking and analytical skills to solve complex challenges while maintaining project momentum Monitor team morale and maintain healthy work environments that promote collaboration and innovation Cross-Functional Team Coordination Facilitate seamless collaboration across diverse teams including Client Services, Strategy, Product, UX/UI, Technology, QA, and Data Analytics Foster a "one team" mindset that breaks down silos and promotes collective ownership of project outcomes Collaborate closely with Program Leads to optimize time management, workflow efficiency, and task prioritization across multiple concurrent projects Utilize servant leadership principles to empower team members and drive collective success Agile Methodology & Tools Champion Agile best practices while remaining flexible to adapt processes based on specific project and client requirements Act as Scrum Master when needed, facilitating ceremonies and ensuring team adherence to agile principles Maintain project hygiene using industry-standard tools including JIRA, Notion, and Google Sheets Drive continuous improvement initiatives within agile frameworks to enhance team productivity and delivery quality Requirements Essential Qualifications 3-4 years of demonstrated experience delivering end-to-end digital solutions in professional services or consulting environments Advanced English proficiency with exceptional written and verbal communication skills for client-facing interactions Proven track record in managing enterprise-level client relationships and collaborating effectively with diverse internal stakeholders Solid experience working within Agile environments, specifically Scrum and Kanban methodologies Proficiency with project management tools including JIRA, Notion, or similar platforms Technical & Industry Knowledge Interest and enthusiasm for Artificial Intelligence, with experience or openness to leveraging generative AI tools, particularly Claude and Gemini, to optimize project workflows Experience working on digital product development; background in CPG, Commerce, or Loyalty programs is highly valued Understanding of digital strategy, product development, and marketing technology ecosystems Professional Attributes Can-do attitude with demonstrated resilience in flexible, fast-paced environments Exceptional time management skills with ability to prioritize tasks based on evolving project needs and strategic importance Strong critical thinking abilities with proactive approach to identifying and solving complex challenges Alignment with servant leadership principles, demonstrating commitment to team empowerment and development **Natural humility
Australian National University
About the Role The Student Orientation Coordinator is a pivotal position within the Student Engagement and Education Management (SEEM) Division, operating under the Deputy Vice-Chancellor (Education) Portfolio. This full-time, fixed-term role (until August 2027) is designed for a service-oriented professional who excels at creating meaningful student experiences and fostering inclusive campus communities. As part of the dynamic Transition and Retention team, you will be instrumental in supporting students throughout their entire academic journey, from initial enrollment through graduation. SEEM is dedicated to providing comprehensive administrative support that enhances student success and engagement across all stages of the university experience. Key Responsibilities Program Development & Delivery: Plan, coordinate, and execute comprehensive orientation programs for both domestic and international students, with particular focus on Orientation Week activities and year-round transition support initiatives Stakeholder Collaboration: Work closely with internal teams including academic departments, student services, accommodation services, and international student support, as well as external community partners and service providers Student Engagement: Design and implement co-curricular engagement activities that promote student integration, academic success, and social connection within the university community Event Management: Oversee logistics for large-scale orientation events, including venue coordination, resource allocation, volunteer management, and timeline development Data Analysis & Reporting: Monitor program effectiveness through student feedback, participation metrics, and retention data to continuously improve orientation and transition services Team Leadership: Provide supervision and mentorship to team members and student volunteers as required, fostering a collaborative and inclusive work environment Cross-Cultural Support: Develop culturally responsive programming that addresses the unique needs of diverse student populations, including international students and Indigenous students Quality Assurance: Maintain high standards of service delivery while ensuring compliance with university policies and procedures Requirements Educational Background: Relevant tertiary qualification in education, student services, event management, or related field Professional Experience: Demonstrated experience in program coordination, event management, or student services within higher education or similar environments Communication Skills: Excellent written and verbal communication abilities with proven capacity to engage effectively with diverse stakeholders including students, staff, and external partners Project Management: Strong organizational and project management skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment Cultural Competency: Understanding of and sensitivity to the needs of diverse student populations, including international students and students from various cultural backgrounds Technology Proficiency: Competency with event management systems, student information systems, and standard office software applications Leadership Capabilities: Demonstrated ability to work independently while also contributing effectively to team environments, with potential for supervisory responsibilities Problem-Solving: Strong analytical and problem-solving skills with ability to adapt programs based on student feedback and changing institutional needs What We Offer Competitive Compensation: Attractive salary package with 17% superannuation contribution Professional Development: Opportunities for career growth within a leading research university environment Work-Life Balance: Full-time position with flexible working arrangements and comprehensive leave entitlements Inclusive Environment: Join a workplace that values diversity and inclusion, with strong commitment to equal employment opportunities Meaningful Impact: Make a direct difference in student success and university community building Collaborative Culture: Work within a supportive team environment that encourages innovation and professional excellence The Australian National University actively encourages applications from Aboriginal and Torres Strait Islander people and is committed to creating an inclusive workplace that celebrates diversity across all backgrounds and identities. The successful candidate must have rights to live and work in Australia and will be required to undergo a background check as part of the recruitment process.
Bronswerk Marine
About the Role Join Bronswerk Group, a global leader in naval, military and marine Heating, Ventilation, Air Conditioning and Refrigeration (HVAC-R) systems and equipment. With 12 offices worldwide, Bronswerk delivers comprehensive turnkey solutions for commercial and military vessels, managing the entire process from design to commissioning, installation and in-service support. Reporting to the VP, PMO & Government Programs, the Director, Programs & East Coast will lead the Halifax Business Unit and its satellite office in St. Johns, Newfoundland. This strategic leadership role encompasses managing human, financial, and operational resources to meet contractual obligations while ensuring unit profitability and building Bronswerk's local presence throughout the Maritimes. Key Responsibilities Strategic Leadership & Business Development Develop and execute strategic plans to grow Bronswerk's presence in the Maritime provinces Build and lead regional teams including RCD program personnel, installation teams, production engineering, and in-service support divisions Expand In-Service Support (ISS), Repair & Overhaul, and spare parts operations for the Canadian Navy and Canadian Coast Guard Identify and pursue local business opportunities while representing the company in maritime industry networks Collaborate with CFO to develop Annual Business Unit Budget and drive profitable growth Project Management & Program Direction Serve as primary Bronswerk representative in shipyard environments, maintaining direct client communication on installation progress, issues, and recommendations Oversee comprehensive project planning, scheduling, resource allocation, and budget management across multiple concurrent programs Coordinate final delivery and acceptance of complex systems including HVAC installations, ductwork, controls, and specialized equipment Ensure HVAC designs for various shipboard spaces are properly developed, adapted, and documented throughout the build process Manage duct manufacturing coordination and material procurement within project budgets Lead cross-functional project teams including project managers, installation managers, and production engineers Implement Bronswerk Project Life Cycle (PLC) methodology throughout all project phases Technical Excellence & Quality Assurance Provide technical leadership to overcome complex engineering, scheduling, installation, and supply chain challenges Facilitate resolution of technical disagreements between Installation Managers, Production Engineers, and ISI teams Ensure timely completion of as-built drawing updates reflecting installation evolution Monitor deliverable quality and ensure compliance with contract specifications Coordinate supplier deliverables with project timelines while maintaining quality standards Oversee Canadian Ships start-ups, commissioning, and ongoing technical support Customer & Contract Management Act as senior point of contact representing management to customers at all organizational levels Maintain proactive communication regarding project progress, potential risks, and mitigation strategies Manage scope changes and contract modifications in a strategic manner Monitor customer satisfaction metrics and address concerns promptly Lead development and negotiation of contractual agreements and change requests Contribute to proposal development for new business opportunities Requirements Education & Experience Bachelor's degree in Mechanical Engineering or Certified System Maintainer/Operator designation 10-15 years of progressive leadership experience in project management roles Demonstrated experience in HVAC system engineering design or hands-on operation and maintenance of HVAC systems Proven track record in ship installations, refurbishment projects, or marine industry operations Strong background in project finance, cost control, and budget management Technical Skills Proficiency with project management software and methodologies Deep understanding of marine HVAC systems, installation processes, and regulatory requirements Experience with contract administration, change management, and client relations Knowledge of shipyard operations and maritime industry standards Professional Qualifications PMP (Project Management Professional) certification considered a valuable asset Understanding of Canadian Navy and Coast Guard operational requirements preferred Core Competencies Exceptional communication skills, both written and verbal, with strong interpersonal abilities Outstanding organizational skills with proven ability to manage multiple concurrent projects and resources Strong business acumen with focus on long-term strategic development Leadership capabilities including mentoring, team development, and conflict resolution Analytical problem-solving skills and decision-making abilities under pressure What We Offer Comprehensive Benefits Package Competitive compensation reflecting industry leadership position Group insurance coverage including dental, vision, life, and disability insurance RRSP matching program supporting long-term financial planning Paid time off and flexible scheduling options Employee assistance program
Government schools
About the Role Join Strathmore Secondary College as an International Student Program Homestay Coordinator in this fixed-term, full-time position supporting our thriving international student community. As part of our Education Support team (Level 1, Range 3), you'll play a vital role in ensuring the safety, wellbeing, and successful integration of international students through comprehensive homestay program management. Strathmore Secondary College is a high-performing institution of approximately 2,000 students located in Melbourne's northern suburbs. Our college has achieved remarkable recognition, becoming the first secondary school in the Asia-Pacific region to receive Visible Learning Certification in 2024. We're committed to academic excellence while fostering an inspiring and nurturing environment guided by our PRIDE values: Perseverance, Respect, Integrity, Diversity, and Excellence. Key Responsibilities Homestay Program Management: Oversee all international student homestay requirements in compliance with Department of Education International Student Program policies and regulations Monitor and maintain comprehensive homestay program databases with accurate, up-to-date information Coordinate homestay placements matching students with appropriate host families Prepare and distribute homestay responsibility agreements and documentation Compliance and Safety Monitoring: Regularly verify Working with Children Check validity and send renewal reminders to homestay providers Follow up on outstanding mandatory documents and ensure compliance with Child Safe Standards Assist students turning 18 with Working with Children Check applications Conduct site visits and complete inspection checklists for homestay properties Maintain detailed records of inspections and compliance activities Administrative Support: Enter homestay profile data into the Department of Education VISIT system Process and distribute homestay invoices to parents and students Prepare arrival and enrollment documentation for incoming international students Support change of welfare procedures and related paperwork Maintain holiday registers including forms, itineraries, and parental consent documentation Stakeholder Communication: Liaise with parents, agents, and students regarding homestay arrangements and visa requirements Provide written and verbal communication support regarding compliance requirements and student progress Coordinate with the Finance Manager on invoice payments and follow-up procedures Collaborate with front office administration and the International Student Coordinator on enrollment processes Student Support Services: Assist with arrival and reception support for new international students Monitor student wellbeing within homestay placements Support visa-related inquiries and documentation Coordinate with various school departments including library, timetabling, and student management systems Requirements Essential Qualifications and Experience: Demonstrated capacity to perform duties within established guidelines and frameworks Strong coordination and support skills relevant to educational administration Proven ability to work collaboratively in team environments Excellent oral and written communication skills with diverse stakeholders Technical knowledge and expertise in database management and administrative systems Key Competencies: Experience in compliance monitoring and regulatory requirements Strong organizational skills with attention to detail and accuracy Ability to manage multiple priorities and meet strict deadlines Problem-solving skills and capacity to work with minimal supervision Cultural sensitivity and understanding of international student needs Professional Attributes: Commitment to professional learning and continuous improvement Ability to provide advice and support to management and school staff Strong interpersonal skills for working with students, families, and external agencies Understanding of child safety requirements and duty of care obligations Flexibility to adapt to changing priorities and operational needs Working Conditions This role operates within Range 3 parameters, featuring management responsibility and accountability for professional support services. You'll have latitude in determining how to achieve targets and goals within established procedures and school policy. The position involves managing staff and resolving issues with minimal reference to senior management, while providing timely reports and advice on matters relating to the international student program. Professional Development and Support Strathmore Secondary College is committed to supporting employee growth through comprehensive induction programs, ongoing professional development opportunities, and access to the latest educational innovations. As part of our diverse and inclusive workplace, you'll join a team of 290 dedicated staff members working collaboratively to support student success. Our college values diversity and inclusion in all forms and provides a safe, respectful, and inclusive workplace environment. We offer flexible work arrangements and reasonable adjustments to support all employees in achieving their professional goals while maintaining work-life balance. School Environment You'll work within a dynamic educational environment that celebrates academic excellence, music, visual and performing arts, and sport. Our college's partnership with the Victorian Space Science
Bechtel
About the Role Join an extraordinary team building one of the most significant mining infrastructure projects in Saudi Arabia. As a Senior Document Controller for the Ar Rjum Project, you will play a critical role in supporting a green field gold mining operation located in the Central Arabian Gold Region, approximately 200 km northeast of Taif. This position offers an exceptional opportunity to contribute to a large-scale project that includes three open pit mining operations, processing facilities, tailings management systems, and comprehensive supporting infrastructure. Operating in a high-volume, fast-paced environment, you will be instrumental in maintaining effective document management practices across this major mining development. The role combines technical expertise in enterprise content management systems with the opportunity to work alongside diverse, multinational teams on one of the region's most ambitious mining projects. Key Responsibilities Document Management & Control: Provide comprehensive document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents in accordance with established policies and procedures Perform precise document and record entry using enterprise content management systems (ECMS) Coordinate document workflows to ensure seamless project communication and compliance Manage revision control processes and ensure proper document formatting standards Oversee document lifecycle management from creation through archival and disposal Quality Assurance & Compliance: Conduct thorough quality checks to ensure data entry accuracy and completeness Monitor compliance with established governance procedures and documentation standards Identify and resolve discrepancies in document control processes Ensure all documentation meets procedural compliance requirements Stakeholder Support & Training: Interface with internal and external customers to resolve questions and issues related to documents and records Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility requirements Provide technical guidance and training to project personnel on effective use of automated document management tools Support subcontractor and supplier integration through kickoff meetings and documentation orientation Process Improvement & Reporting: Assemble information and create comprehensive reports for project activities to support metrics, audits, and self-assessments Contribute ideas to improve work process efficiency and streamline document handling procedures Identify workflow bottlenecks and propose solutions for enhanced productivity Assist with data migrations and post-migration validation efforts when required Create and distribute document processing reports as requested by project leadership Administrative Excellence: Update work instructions, plans, and procedures to reflect current best practices Stay informed on department technologies, techniques, and available services Organize and prioritize assigned document management tasks effectively Perform additional document management administrative activities as business needs require Requirements Education & Experience: Bachelor's degree (or international equivalent) with 2-5 years of relevant experience, or 6-9 years of relevant work experience in document management Recent experience performing document management and/or document control processes within the past 3 years Demonstrated experience with document management principles and electronic document management systems Technical Proficiency: Advanced knowledge of ECMS platforms, specifically Aconex, along with familiarity with SharePoint and Unifier Understanding of system configuration including numbering schemes, permissions management, workflows, and search functions Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word Ability to troubleshoot system and process issues related to document handling Core Competencies: Strong understanding of quality control processes related to document management Knowledge of revision control protocols and formatting standards Excellent oral and written communication skills with ability to interface across all organizational levels Analytical mindset with capability to identify process gaps and drive continuous improvements Self-motivated with ability to work effectively under minimum supervision Outstanding organizational skills with exceptional attention to detail and accuracy Strong interpersonal and customer service orientation Ability to work collaboratively as part of a team while maintaining individual accountability Capacity to manage multiple priorities in a dynamic, fast-paced environment Benefits Join a company with a legacy of inspiring the next generation of professionals while tackling some of the world's most challenging projects. We offer a comprehensive benefits package designed to ensure our people thrive, including programs that advance careers, enhance our collaborative culture, and provide opportunities for professional recharge and growth. As part of our commitment to building diverse teams that create extraordinary results, you will join a vibrant, multicultural organization that values the unique perspectives and experiences each team member brings. We foster an inclusive environment where every colleague feels they belong, respected and rewarded for their contributions, and supported in pursuing their professional
DanzonerosCulturalCenter
About the Role Danzoneros Cultural Center is seeking a dynamic and detail-oriented Cultural Events Coordinator to join our team at the prestigious Katara Cultural Village in Doha, Qatar. This exciting position offers the opportunity to shape and execute world-class cultural programming while working with renowned artists, performers, and cultural organizations from around the globe. As our Cultural Events Coordinator, you will be at the heart of creating memorable experiences that celebrate diverse artistic traditions and foster cultural exchange within our vibrant community. This role is perfect for a passionate arts professional who thrives in a fast-paced, multicultural environment and has a keen eye for detail in event execution. Key Responsibilities Event Planning & Coordination Plan and coordinate comprehensive cultural events, including performances, workshops, exhibitions, festivals, and community celebrations Develop detailed event timelines, production schedules, and operational plans from conception to completion Research and identify potential cultural programming opportunities that align with organizational goals Create and maintain event documentation, including contracts, permits, and compliance requirements Partnership & Collaboration Management Collaborate effectively with local and international artists, performers, cultural institutions, and community partners Negotiate contracts with vendors, suppliers, and service providers to ensure quality delivery within budget parameters Build and maintain strong relationships with key stakeholders, sponsors, and cultural ambassadors Coordinate with marketing teams to develop promotional strategies and materials Operational Excellence Manage comprehensive event logistics including venue selection, setup design, technical requirements, and vendor coordination Oversee on-site event operations, ensuring seamless execution while troubleshooting issues as they arise Coordinate staffing requirements, volunteer management, and security arrangements for events Ensure compliance with local regulations, safety protocols, and cultural sensitivity guidelines Budget & Performance Management Monitor and manage event budgets to ensure cost-effective execution while maintaining high quality standards Track expenses, process invoices, and maintain accurate financial records for all events Prepare comprehensive post-event reports analyzing attendance, feedback, and overall success metrics Evaluate event performance and implement improvements for future programming Digital Marketing & Outreach Promote events through various digital platforms including social media, websites, and email campaigns Engage with community organizations and cultural groups to expand event reach and participation Coordinate with media representatives and manage press relations for high-profile events Requirements Education & Experience Bachelor's degree in Event Management, Arts Administration, Cultural Studies, Communications, or related field Minimum 2-3 years of proven experience in event planning, cultural program coordination, or arts administration Demonstrated track record of successfully managing multiple simultaneous projects and deadlines Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong competency with social media platforms and digital marketing tools Experience with event management software and project management applications Basic understanding of audio-visual equipment and technical production requirements Professional Competencies Exceptional communication and interpersonal skills with ability to work effectively across diverse cultural backgrounds Outstanding organizational and multitasking abilities with keen attention to detail Strong problem-solving skills and ability to remain calm under pressure Excellent time management capabilities and ability to prioritize competing demands Flexibility to work non-traditional hours including evenings, weekends, and holidays as required Preferred Qualifications Previous experience working in cultural organizations, museums, galleries, or performing arts venues Knowledge of local and international cultural trends, artistic movements, and performance traditions Multilingual capabilities, particularly Arabic and English fluency Understanding of Qatari cultural protocols and regional arts landscape Experience with budget management and vendor negotiation Benefits Join our team and enjoy working in one of Qatar's most prestigious cultural destinations, with opportunities for professional development and exposure to world-class artistic programming. This position offers the chance to contribute meaningfully to Qatar's vibrant cultural scene while building valuable experience in international arts administration.
Bechtel
About the Role Join Bechtel's extraordinary team as a Power BI Specialist for the groundbreaking Expo 2030 Riyadh project. This critical role supports one of the world's most ambitious infrastructure initiatives, transforming a 6 km² site into a global showcase for innovation and sustainable development. Under the theme "Foresight for Tomorrow," this project will welcome over 40 million visits and create a lasting legacy for the community. As our Power BI Specialist, you'll be at the forefront of data-driven decision making, designing and developing sophisticated analytics solutions that support project success across Master Planning, Engineering, and Construction phases. Working collaboratively with Expo 2030 Riyadh Company (ERC), you'll help manage the infrastructure program comprising early works, utilities, and publicly accessible spaces that will later transition into a mixed-use legacy development. Key Responsibilities Dashboard Development & Analytics Design, develop, and maintain interactive Power BI dashboards and reports supporting project performance monitoring across all project phases Transform complex cost, schedule, and performance data into clear, accurate, and insightful visual analytics Translate business and project controls requirements into effective data models and compelling visualizations Create standardized reporting templates and visual standards aligned with project, client, and corporate requirements Data Integration & Management Integrate data from multiple project management information systems including EcoSys, Unifier, Primavera P6, ACC Build, Morta, Power Apps, and ACONEX Define and maintain comprehensive metadata standards including WBS/CBS/OBS mappings, coding structures, status definitions, and reporting hierarchies Support data synchronization across various PMIS platforms through sophisticated mapping and interface specifications Manage automated refresh, reconciliation, and validation routines to ensure data consistency and reliability Quality Assurance & Validation Perform rigorous data validation, quality checks, and reconciliation to ensure integrity of Power BI outputs Develop and implement data governance protocols and security requirements Support variance analysis and trend identification to highlight key risks, constraints, and opportunities Ensure accurate visualization and interpretation of project KPIs and performance metrics Stakeholder Collaboration Work closely with Project Controls, Cost Engineering, Planning & Scheduling, Engineering, Procurement, Construction, and Commissioning teams Interface regularly with client counterparts and central reporting teams to align dashboard content and requirements Provide technical guidance and mentoring to team members on Power BI standards and data interpretation Prepare supporting narratives and explanatory materials for management and client reporting Process Optimization Automate reporting processes to improve efficiency and reduce manual data handling Support ad hoc analysis and respond to management and client requests Continuously enhance reporting capabilities and identify opportunities for process improvements Requirements Education & Experience Bachelor's degree in Engineering, Information Systems, Data Analytics, Computer Science, Business, or related discipline 7-12 years of relevant experience in reporting, analytics, or project controls environments Demonstrated hands-on Power BI development experience in complex project environments Experience supporting large infrastructure or construction projects preferred Experience working in Kingdom of Saudi Arabia or wider Middle East region highly desirable Technical Skills Advanced proficiency in Power BI including data modeling, DAX, Power Query, and dashboard design best practices Strong experience with project controls data including cost, schedule, progress measurement, and performance reporting Solid understanding of Earned Value Management (EVM) principles and their dashboard visualization Proficiency with Microsoft Excel and seamless integration with Power BI platforms Experience with project management systems such as EcoSys, Primavera P6, ACC Build, Morta, and Power Platform solutions Data Management Expertise Demonstrated knowledge of metadata management including definition of coding structures and master data alignment Familiarity with integration approaches including API-based integrations, ETL/ELT pipelines, and automated refresh systems Experience with Power Platform connectors and integration patterns Strong understanding of data validation, governance, and reporting controls Professional Skills Exceptional analytical skills with ability to interpret complex datasets and present actionable insights Outstanding written and verbal communication skills, capable of explaining technical concepts to non-technical stakeholders Strong collaborative approach with ability to work effectively across multidisciplinary teams Cultural awareness and sensitivity to operate successfully within the KSA project environment High degree of autonomy while maintaining alignment with organizational standards **
Vestas Northern Europe AB
About the Role Vestas is seeking an experienced Capacity Planning Specialist to transform and own the capacity planning agenda for Service Operations NCE. This strategic role serves as the central point of truth for technician capacity insights across our wind turbine service operations, ensuring optimal resource allocation to execute service activities efficiently and safely. As our Capacity Planning Specialist, you will drive cross-regional workforce balancing while establishing direction, standards, and steering mechanisms that directly impact operational performance. This position offers the opportunity to shape strategic and tactical decisions in the rapidly growing renewable energy sector. Key Responsibilities Manage and own the capacity planning domain, establishing comprehensive direction, standards, and steering mechanisms across operational, tactical, and strategic levels Translate regional service demand into clear, aligned capacity strategies, ensuring proactive and data-driven decision making processes Lead cross-regional workforce balancing initiatives, directing technician allocation and optimizing resource mix with full accountability for outcomes Provide senior leadership with consolidated capacity insights and actionable recommendations through clear scenario planning and strategic analysis Drive continuous improvement of planning processes and tools, implementing enhancements that improve transparency, operational efficiency, and organizational maturity Collaborate with regional service managers to forecast technician requirements and identify potential capacity constraints Develop and maintain sophisticated planning models that account for seasonal variations, maintenance schedules, and emergency response needs Monitor key performance indicators related to capacity utilization, resource efficiency, and service delivery timelines Facilitate stakeholder alignment across multiple regions and departments to ensure coordinated execution of capacity plans Requirements Minimum 5 years of experience in capacity planning, operations planning, or related analytical roles within complex operational environments Extensive background in leading and owning complex operational or analytical domains with demonstrated success Proven experience with multi-variable demand planning in dynamic, fast-paced environments Strong expertise in capacity management methodologies, forecasting techniques, and resource optimization strategies High level of data literacy with proficiency in advanced planning tools, analytics software, and business intelligence platforms Experience with workforce management systems and capacity planning software solutions Fluent English at professional level with excellent written and verbal communication skills Bachelor's degree in Engineering, Operations Management, Business Analytics, or related field preferred Understanding of renewable energy sector dynamics and technical service operations advantageous Core Competencies Stakeholder Management: Exceptional ability to build consensus and collaborate effectively across teams while representing your domain to senior stakeholders with professional credibility International Collaboration: Thrive in multicultural, international working environments while maintaining professionalism amid shifting priorities and dynamic requirements Analytical Excellence: Systematic and detail-oriented professional who approaches complex problems with initiative, precision, and strategic thinking Communication Skills: Effective communicator capable of engaging diverse stakeholders, building consensus, and presenting complex analytical findings in accessible formats Strong project management capabilities with ability to manage multiple initiatives simultaneously Strategic mindset with ability to balance short-term operational needs with long-term capacity planning objectives What We Offer We provide an exciting career opportunity with exceptional prospects for professional and personal development in an inspiring, international work environment within the dynamic renewable energy sector. At Vestas, we highly value initiative, accountability, and the optimal balance between creativity and quality in all solutions. You will have excellent opportunities to build your career within Vestas when demonstrating aspiration, capacity, and potential for growth. Our collaborative culture encourages innovation while supporting your professional development through challenging projects and cross-functional exposure. Additional Information This position is available in Malmö, Copenhagen, Aarhus, Hamburg, or Berlin, offering flexibility in location choice within our key European markets. Application deadline: May 30, 2026. Please note that we reserve the right to amend or withdraw positions at any time, including prior to the advertised closing date.