Australian Government
About the Role Join the Protocol and International Visits Branch within the Department of the Prime Minister and Cabinet, where you'll play a vital role in enhancing Australia's international relationships and diplomatic presence. This APS Level 5 position offers the unique opportunity to contribute to state occasions, official visits, and ceremonial events that shape Australia's global image and strengthen international partnerships. The Protocol and International Visits Branch manages and coordinates complex arrangements for high-profile events, working closely with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, and various government departments across all levels. Key Responsibilities Event Coordination and Management: Assist with comprehensive arrangements for Guest of Government visits to Australia, including detailed planning, logistics coordination, and stakeholder management Prime Ministerial Support: Support arrangements for the Prime Minister's overseas visits and facilitate virtual meetings between the Prime Minister and international leaders National Event Planning: Contribute to the organization of national and official events, including high-level meetings, diplomatic hospitality functions, ceremonial occasions, and state funeral and memorial services Documentation and Communication: Prepare accurate, well-structured drafts of official documentation, including detailed briefing materials, event programs, and protocols for various visits and diplomatic occasions Stakeholder Liaison: Build and maintain professional relationships with diverse internal and external stakeholders, including diplomatic missions, government departments, and international partners Administrative Excellence: Coordinate various administrative and logistical tasks, managing private visit arrangements and transit logistics for foreign dignitaries visiting Australia Travel and Accommodation Management: Handle complex booking arrangements for flights, accommodation, and ground transportation for official delegations and events Database and Reporting: Maintain accurate database records and prepare official reports on visit outcomes and event delivery Protocol Development: Identify learning opportunities and develop comprehensive understanding of Commonwealth Protocol practices, standards, and diplomatic etiquette Quality Assurance: Monitor progress on multiple projects simultaneously to ensure quality outcomes and strict adherence to documentation procedures and security protocols Essential Requirements Australian Citizenship: Must be an Australian citizen by completion of recruitment process Security Clearance: Ability to obtain and maintain Negative Vetting Level 1 (Secret) security clearance Collaborative Approach: Demonstrated ability to work effectively as a team member with strong work ethic, maintaining professionalism and discretion in sensitive diplomatic environments Personal Attributes: Display confidence, resilience, integrity, inclusion, and sound judgement when dealing with high-profile stakeholders and complex situations Adaptability and Commitment: Show commitment to delivery and flexibility under challenging and time-sensitive circumstances, often involving last-minute changes to diplomatic schedules Strategic Thinking: Contribute meaningfully to development of plans, strategies, and team goals that support Australia's diplomatic objectives Attention to Detail: Demonstrate meticulous attention to detail while maintaining ability to see broader strategic objectives Relationship Building: Build and sustain positive relationships with team members and stakeholders at all organizational levels, including senior government officials and diplomatic representatives Cultural Sensitivity: Treat people with respect and courtesy, displaying strong cultural and religious awareness essential for international diplomatic work Technology Proficiency: Recognize value of technology and its application for improving collaboration and business delivery in fast-paced government environment Flexibility: Willingness to work extended and varied hours, including evenings, weekends, and public holidays as required by diplomatic schedules Travel Availability: Readiness to travel interstate as operational requirements demand Employment Conditions This position is available as both ongoing and non-ongoing employment, with final employment type determined through negotiation with the preferred candidate. Non-ongoing appointments may be offered for up to 24 months, with potential for extension or conversion to ongoing employment within 18 months of advertisement opening. Flexible Work Arrangements The Department recognizes the benefits of workplace flexibility and considers individual circumstances alongside operational requirements. Various flexible arrangements may be available, including part-time work options, variable start and finish times, and work-from-home opportunities where operationally feasible. Compensation includes appropriate provisions for additional hours worked outside standard business hours through the Department's Flex Time or Overtime arrangements. The role offers competitive public sector benefits and the unique opportunity to contribute to Australia's international diplomatic success.
SA Health
About the Role Join the dynamic Respiratory & Sleep Team at Southern Adelaide Local Health Network as an Administration Assistant supporting Flinders Medical Centre and Noarlunga GP Plus services. This part-time position offers an excellent opportunity to contribute to critical healthcare services while developing your administrative career in a supportive hospital environment. Reporting to the Administration Manager, you will provide comprehensive administrative support across the Respiratory and Sleep Services Department, Laboratories, and Outpatient Services clinics. This role is essential to ensuring seamless operations and exceptional patient care delivery across multiple healthcare facilities. Key Responsibilities Serve as primary point of contact for patients, relatives, hospital staff, General Practitioners, and members of the public to facilitate smooth operations of Outpatient Clinics and the Respiratory Department Provide comprehensive administrative support to division staff, assisting with various administrative duties and special projects Perform accurate and timely billing for Sleep Laboratory services and clinic visits, ensuring compliance with healthcare billing requirements Maintain detailed patient records and documentation in accordance with healthcare standards and privacy regulations Coordinate appointment scheduling and patient flow management across multiple clinic locations Assist with implementation of new business systems and review existing processes for continuous improvement Collaborate effectively with multidisciplinary healthcare teams to support optimal patient outcomes Handle sensitive patient information with strict confidentiality and professionalism Support quality assurance initiatives and departmental reporting requirements Manage correspondence, filing systems, and maintain organized administrative workflows Requirements Demonstrated ability to work efficiently and effectively with strong organizational skills and attention to detail Proven capability to prioritize workload appropriately with minimal supervision in fast-paced healthcare environment Extensive experience using computer software packages including Microsoft Office Applications and EPAS systems Working knowledge of Electronic Medical Records (EMR) systems is essential for this contract position Experience with Health Track software desirable but comprehensive training will be provided Strong interpersonal and communication skills for interacting with diverse stakeholders including patients, families, and healthcare professionals Ability to maintain confidentiality and handle sensitive medical information with discretion Flexible approach to working across multiple locations including FMC Bedford Park and Noarlunga GP Plus Commitment to providing excellent customer service in healthcare setting Demonstrated problem-solving abilities and initiative in administrative processes Working Arrangements This flexible part-time position operates across Monday through Thursday, with services split between FMC Bedford Park and Noarlunga GP Plus locations. The role offers excellent work-life balance opportunities while contributing to essential respiratory and sleep medicine services. Contract Details This is a short-term contract position extending to December 15, 2026, providing stability and career development opportunities within South Australia's premier healthcare network. Benefits & Support Competitive remuneration package with salary sacrifice benefits available, allowing you to save money by paying for everyday expenses from pre-tax salary Comprehensive orientation and ongoing professional development opportunities Supportive team environment within established healthcare network Flexible working arrangements that promote work-life balance Opportunity to contribute to vital healthcare services in respiratory and sleep medicine Access to South Australian public sector employment benefits and career progression pathways Equal Opportunity The South Australian public sector actively promotes diversity and flexible working arrangements. We encourage applications from all qualified candidates and are committed to creating an inclusive workplace that reflects our community's diversity.
Department of Education
About the Role The International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the Department of Education Victoria, working with schools to offer programs that connect students with the world. We are seeking an Administration Officer to join our School Support Unit (SSU) in a fixed-term position until 15 December 2028, supporting the delivery of high-quality international student programs across Victorian government schools. This VPS 3 grade position plays a crucial role in ensuring compliance with federal and state regulations while supporting schools in delivering exceptional services to international students. You will work closely with school leaders, International Student Coordinators, and departmental staff to maintain program standards and enhance student experiences. Key Responsibilities Program Administration & Compliance Work collaboratively with Victorian government schools to deliver a high-quality International Student Program (ISP) that meets all requirements under the Education Services for Overseas Students (ESOS) Act (Cth) Ensure strict compliance with Victorian Registration and Qualifications Agency guidelines and Child Safety Standards for overseas students aged under 18 Monitor compliance trends and assess the efficiency and effectiveness of current procedures Identify opportunities for improvement based on risk assessment and changing regulatory requirements Data Management & Record Keeping Maintain and update comprehensive international student records in the Department's Victorian International Student Information Tool (VISIT) Manage student information in the Commonwealth Government's PRISMS information system Ensure all data entry meets compliance requirements and maintains accuracy standards Generate reports and maintain documentation to support program oversight Stakeholder Engagement & Support Build and maintain productive working relationships with International Student Coordinators (ISCs) across multiple schools Provide administrative support and guidance to school leaders on international student matters Collaborate effectively with Department of Education staff to ensure seamless program delivery Assist schools with incident management by providing administrative support for strategic advice on high-criticality issues Professional Development Support Assist in coordinating professional development opportunities for principals and International Student Coordinators Support the implementation of specific projects that enhance services for fee-paying international students Contribute to the development of training materials and compliance resources Requirements Essential Skills & Experience Strong attention to detail and commitment to producing high-quality work Proven ability to show initiative and drive continuous improvement in processes Experience working effectively in small team environments Demonstrated ability to make positive contributions to workplace culture Excellent communication skills, both written and verbal Proficiency in database management and information systems Desirable Qualifications Previous experience in education administration or international student services Understanding of compliance frameworks and regulatory requirements Knowledge of Victorian education system and policies Experience with student information management systems Background in customer service or stakeholder relationship management What We Offer Professional Development Opportunities to work within a leading international education division Exposure to diverse cultural and educational environments Professional growth through compliance and project management experience Training and development opportunities in education administration Work Environment Collaborative team culture focused on supporting student success Flexible working arrangements within the public sector framework Modern office facilities in Melbourne CBD and Inner Metro locations Opportunity to contribute to Victoria's international education reputation Department Culture The Department of Education values diversity and inclusion in all forms, including gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. We strongly encourage applications from Aboriginal and Torres Strait Islander candidates and are committed to creating an inclusive workplace where all employees can thrive. This role offers an excellent opportunity to contribute to Victoria's international education sector while developing valuable skills in compliance, administration, and stakeholder management within a supportive government environment.
Australian National University
About the Role The Student Orientation Coordinator is a pivotal position within the Student Engagement and Education Management (SEEM) Division, operating under the Deputy Vice-Chancellor (Education) Portfolio. This full-time, fixed-term role (until August 2027) is designed for a service-oriented professional who excels at creating meaningful student experiences and fostering inclusive campus communities. As part of the dynamic Transition and Retention team, you will be instrumental in supporting students throughout their entire academic journey, from initial enrollment through graduation. SEEM is dedicated to providing comprehensive administrative support that enhances student success and engagement across all stages of the university experience. Key Responsibilities Program Development & Delivery: Plan, coordinate, and execute comprehensive orientation programs for both domestic and international students, with particular focus on Orientation Week activities and year-round transition support initiatives Stakeholder Collaboration: Work closely with internal teams including academic departments, student services, accommodation services, and international student support, as well as external community partners and service providers Student Engagement: Design and implement co-curricular engagement activities that promote student integration, academic success, and social connection within the university community Event Management: Oversee logistics for large-scale orientation events, including venue coordination, resource allocation, volunteer management, and timeline development Data Analysis & Reporting: Monitor program effectiveness through student feedback, participation metrics, and retention data to continuously improve orientation and transition services Team Leadership: Provide supervision and mentorship to team members and student volunteers as required, fostering a collaborative and inclusive work environment Cross-Cultural Support: Develop culturally responsive programming that addresses the unique needs of diverse student populations, including international students and Indigenous students Quality Assurance: Maintain high standards of service delivery while ensuring compliance with university policies and procedures Requirements Educational Background: Relevant tertiary qualification in education, student services, event management, or related field Professional Experience: Demonstrated experience in program coordination, event management, or student services within higher education or similar environments Communication Skills: Excellent written and verbal communication abilities with proven capacity to engage effectively with diverse stakeholders including students, staff, and external partners Project Management: Strong organizational and project management skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment Cultural Competency: Understanding of and sensitivity to the needs of diverse student populations, including international students and students from various cultural backgrounds Technology Proficiency: Competency with event management systems, student information systems, and standard office software applications Leadership Capabilities: Demonstrated ability to work independently while also contributing effectively to team environments, with potential for supervisory responsibilities Problem-Solving: Strong analytical and problem-solving skills with ability to adapt programs based on student feedback and changing institutional needs What We Offer Competitive Compensation: Attractive salary package with 17% superannuation contribution Professional Development: Opportunities for career growth within a leading research university environment Work-Life Balance: Full-time position with flexible working arrangements and comprehensive leave entitlements Inclusive Environment: Join a workplace that values diversity and inclusion, with strong commitment to equal employment opportunities Meaningful Impact: Make a direct difference in student success and university community building Collaborative Culture: Work within a supportive team environment that encourages innovation and professional excellence The Australian National University actively encourages applications from Aboriginal and Torres Strait Islander people and is committed to creating an inclusive workplace that celebrates diversity across all backgrounds and identities. The successful candidate must have rights to live and work in Australia and will be required to undergo a background check as part of the recruitment process.
Government schools
About the Role Join Strathmore Secondary College as an International Student Program Homestay Coordinator in this fixed-term, full-time position supporting our thriving international student community. As part of our Education Support team (Level 1, Range 3), you'll play a vital role in ensuring the safety, wellbeing, and successful integration of international students through comprehensive homestay program management. Strathmore Secondary College is a high-performing institution of approximately 2,000 students located in Melbourne's northern suburbs. Our college has achieved remarkable recognition, becoming the first secondary school in the Asia-Pacific region to receive Visible Learning Certification in 2024. We're committed to academic excellence while fostering an inspiring and nurturing environment guided by our PRIDE values: Perseverance, Respect, Integrity, Diversity, and Excellence. Key Responsibilities Homestay Program Management: Oversee all international student homestay requirements in compliance with Department of Education International Student Program policies and regulations Monitor and maintain comprehensive homestay program databases with accurate, up-to-date information Coordinate homestay placements matching students with appropriate host families Prepare and distribute homestay responsibility agreements and documentation Compliance and Safety Monitoring: Regularly verify Working with Children Check validity and send renewal reminders to homestay providers Follow up on outstanding mandatory documents and ensure compliance with Child Safe Standards Assist students turning 18 with Working with Children Check applications Conduct site visits and complete inspection checklists for homestay properties Maintain detailed records of inspections and compliance activities Administrative Support: Enter homestay profile data into the Department of Education VISIT system Process and distribute homestay invoices to parents and students Prepare arrival and enrollment documentation for incoming international students Support change of welfare procedures and related paperwork Maintain holiday registers including forms, itineraries, and parental consent documentation Stakeholder Communication: Liaise with parents, agents, and students regarding homestay arrangements and visa requirements Provide written and verbal communication support regarding compliance requirements and student progress Coordinate with the Finance Manager on invoice payments and follow-up procedures Collaborate with front office administration and the International Student Coordinator on enrollment processes Student Support Services: Assist with arrival and reception support for new international students Monitor student wellbeing within homestay placements Support visa-related inquiries and documentation Coordinate with various school departments including library, timetabling, and student management systems Requirements Essential Qualifications and Experience: Demonstrated capacity to perform duties within established guidelines and frameworks Strong coordination and support skills relevant to educational administration Proven ability to work collaboratively in team environments Excellent oral and written communication skills with diverse stakeholders Technical knowledge and expertise in database management and administrative systems Key Competencies: Experience in compliance monitoring and regulatory requirements Strong organizational skills with attention to detail and accuracy Ability to manage multiple priorities and meet strict deadlines Problem-solving skills and capacity to work with minimal supervision Cultural sensitivity and understanding of international student needs Professional Attributes: Commitment to professional learning and continuous improvement Ability to provide advice and support to management and school staff Strong interpersonal skills for working with students, families, and external agencies Understanding of child safety requirements and duty of care obligations Flexibility to adapt to changing priorities and operational needs Working Conditions This role operates within Range 3 parameters, featuring management responsibility and accountability for professional support services. You'll have latitude in determining how to achieve targets and goals within established procedures and school policy. The position involves managing staff and resolving issues with minimal reference to senior management, while providing timely reports and advice on matters relating to the international student program. Professional Development and Support Strathmore Secondary College is committed to supporting employee growth through comprehensive induction programs, ongoing professional development opportunities, and access to the latest educational innovations. As part of our diverse and inclusive workplace, you'll join a team of 290 dedicated staff members working collaboratively to support student success. Our college values diversity and inclusion in all forms and provides a safe, respectful, and inclusive workplace environment. We offer flexible work arrangements and reasonable adjustments to support all employees in achieving their professional goals while maintaining work-life balance. School Environment You'll work within a dynamic educational environment that celebrates academic excellence, music, visual and performing arts, and sport. Our college's partnership with the Victorian Space Science