City University of Hong Kong
About the Role Join City University of Hong Kong, a leading international institution ranked among the world's top universities. We are seeking qualified professionals for Executive Officer positions to support our dynamic administrative operations. This is an excellent opportunity to contribute to a globally recognized university that has achieved remarkable rankings including #54 in Best Global Universities (U.S. News & World Report 2025-2026) and #1 in the World's Most International Universities. Candidates with less experience may be considered for appointment as Executive Officer II, providing a pathway for career development within our organization. Key Responsibilities Support senior management in strategic planning and implementation of university initiatives Coordinate administrative operations across multiple departments and faculties Manage complex projects from conception through completion, ensuring timely delivery Prepare comprehensive reports, presentations, and documentation for senior leadership Facilitate communication between various stakeholders including faculty, staff, and external partners Oversee budget planning and resource allocation for designated programs or departments Ensure compliance with university policies, procedures, and regulatory requirements Represent the university at meetings, conferences, and official functions as required Provide analytical support for decision-making processes through data collection and analysis Supervise and mentor junior administrative staff members Requirements Bachelor's degree in relevant field; advanced degree preferred Minimum 3-5 years of progressive administrative experience in higher education or related sector Demonstrated experience in project management and strategic planning Strong analytical and problem-solving capabilities Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and database management systems Ability to work independently while managing multiple priorities in a fast-paced environment Strong interpersonal skills with ability to work effectively across diverse teams Experience with budget management and financial planning Knowledge of higher education administration and academic processes preferred Selection Process Shortlisted candidates will be invited to participate in a written assessment as part of the comprehensive selection process. This evaluation will assess analytical thinking, communication skills, and relevant professional competencies. Benefits Package We offer a highly competitive salary commensurate with qualifications and experience. Our comprehensive benefits package includes: Generous leave entitlements supporting work-life balance Medical and dental consultations at our well-equipped campus clinic Professional development opportunities within a world-class academic environment Access to university facilities and resources Opportunity to work in Hong Kong's most international university setting Why City University of Hong Kong As one of Asia's premier institutions, we provide an inspiring work environment that values diversity, innovation, and excellence. Our commitment to internationalization and academic distinction creates unique opportunities for professional growth and global collaboration.
MAERSK
About the Role APM Terminals is seeking an exceptional Executive Assistant to the Managing Director based in Lázaro Cárdenas. This high-impact position provides strategic administrative support directly to senior leadership, playing a critical role in enabling executive effectiveness and driving operational excellence. As a trusted partner to the Managing Director, you will operate in a fast-paced, international environment while maintaining the highest levels of discretion and professional judgment. With a vision to be a true integrator of container logistics and simplify our customers' supply chains, APM Terminals is building one global organization focused on supporting employees so they can best support our customers. This role offers direct exposure to strategic decision-making processes and the opportunity to build strong regional and global networks within our collaborative, diverse, and high-performing team environment. Key Responsibilities Executive & Strategic Support Act as a trusted partner to the Managing Director, providing proactive support and enabling focus on strategic priorities Take full ownership of the MD's calendar, managing complex scheduling across multiple stakeholders and time zones Provide comprehensive email and communication support, ensuring proper prioritization and timely follow-ups Act as an effective gatekeeper, optimizing the MD's time and decision-making effectiveness Anticipate needs and provide solutions before issues arise, demonstrating exceptional foresight and planning Planning & Coordination Organize and coordinate leadership meetings, town halls, and offsites with meticulous attention to detail Facilitate customer and stakeholder engagements, ensuring seamless execution Prepare and support presentations, reports, and materials for executive and board-level meetings Track action items, deadlines, and deliverables to ensure execution discipline and accountability Coordinate cross-functional initiatives and ensure alignment between various departments Travel & Expense Management Plan and execute comprehensive end-to-end travel logistics for both domestic and international trips Manage and process travel expenses with accuracy, ensuring full compliance with company policies Negotiate with vendors and service providers to optimize travel arrangements and costs Maintain detailed travel records and documentation for reporting purposes Stakeholder & Communication Management Act as a key liaison between the MD and local and regional leadership teams Serve as primary point of contact with global stakeholders and functions Manage visitors including customers, candidates, and senior officials with the highest level of professionalism Support and maintain internal communication channels across various platforms Facilitate effective information flow between departments and leadership levels Operational & Administrative Excellence Maintain documents, trackers, and reporting tools with exceptional accuracy and attention to detail Support Workday and system-related administrative processes including approvals and onboarding/offboarding coordination Coordinate people communications, updates, and engagement initiatives Lead or support ad-hoc projects and special initiatives as assigned Implement process improvements to enhance efficiency and effectiveness Requirements Experience & Qualifications Bachelor's degree in Business Administration, Finance, Communications, or related field preferred Proven experience as an Executive Assistant supporting senior leadership at Director level or above Experience in multinational or matrix organizations highly valued Demonstrated track record of supporting C-level executives in complex business environments Skills & Capabilities Exceptional organizational and prioritization skills with ability to manage competing demands Strong stakeholder management and influencing skills across all organizational levels High level of discretion, professionalism, and confidentiality in handling sensitive information Excellent written and verbal communication skills with ability to adapt tone and style Proven ability to manage multiple priorities effectively in fast-paced environments Proactive, solution-oriented mindset with high dependability and reliability Ways of Working Service-oriented mindset with strong ownership and accountability for deliverables Ability to work independently while collaborating effectively across global teams Strong attention to detail combined with continuous improvement mindset Comfortable navigating ambiguity and adapting to shifting priorities Cultural sensitivity and ability to work effectively in diverse, international settings Technical Skills Proficient in Microsoft Office Suite including Excel, PowerPoint, Outlook, and Teams Experience with HR systems such as Workday considered an advantage Strong digital and systems agility with ability to quickly learn new technologies Familiarity with project management tools and collaboration platforms Languages Fluent in English and Spanish required Additional languages considered an asset given our global operations What We Offer At APM Terminals, we enable you to become your best version
Australian Government
About the Role Join the Protocol and International Visits Branch within the Department of the Prime Minister and Cabinet, where you'll play a vital role in enhancing Australia's international relationships and diplomatic presence. This APS Level 5 position offers the unique opportunity to contribute to state occasions, official visits, and ceremonial events that shape Australia's global image and strengthen international partnerships. The Protocol and International Visits Branch manages and coordinates complex arrangements for high-profile events, working closely with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, and various government departments across all levels. Key Responsibilities Event Coordination and Management: Assist with comprehensive arrangements for Guest of Government visits to Australia, including detailed planning, logistics coordination, and stakeholder management Prime Ministerial Support: Support arrangements for the Prime Minister's overseas visits and facilitate virtual meetings between the Prime Minister and international leaders National Event Planning: Contribute to the organization of national and official events, including high-level meetings, diplomatic hospitality functions, ceremonial occasions, and state funeral and memorial services Documentation and Communication: Prepare accurate, well-structured drafts of official documentation, including detailed briefing materials, event programs, and protocols for various visits and diplomatic occasions Stakeholder Liaison: Build and maintain professional relationships with diverse internal and external stakeholders, including diplomatic missions, government departments, and international partners Administrative Excellence: Coordinate various administrative and logistical tasks, managing private visit arrangements and transit logistics for foreign dignitaries visiting Australia Travel and Accommodation Management: Handle complex booking arrangements for flights, accommodation, and ground transportation for official delegations and events Database and Reporting: Maintain accurate database records and prepare official reports on visit outcomes and event delivery Protocol Development: Identify learning opportunities and develop comprehensive understanding of Commonwealth Protocol practices, standards, and diplomatic etiquette Quality Assurance: Monitor progress on multiple projects simultaneously to ensure quality outcomes and strict adherence to documentation procedures and security protocols Essential Requirements Australian Citizenship: Must be an Australian citizen by completion of recruitment process Security Clearance: Ability to obtain and maintain Negative Vetting Level 1 (Secret) security clearance Collaborative Approach: Demonstrated ability to work effectively as a team member with strong work ethic, maintaining professionalism and discretion in sensitive diplomatic environments Personal Attributes: Display confidence, resilience, integrity, inclusion, and sound judgement when dealing with high-profile stakeholders and complex situations Adaptability and Commitment: Show commitment to delivery and flexibility under challenging and time-sensitive circumstances, often involving last-minute changes to diplomatic schedules Strategic Thinking: Contribute meaningfully to development of plans, strategies, and team goals that support Australia's diplomatic objectives Attention to Detail: Demonstrate meticulous attention to detail while maintaining ability to see broader strategic objectives Relationship Building: Build and sustain positive relationships with team members and stakeholders at all organizational levels, including senior government officials and diplomatic representatives Cultural Sensitivity: Treat people with respect and courtesy, displaying strong cultural and religious awareness essential for international diplomatic work Technology Proficiency: Recognize value of technology and its application for improving collaboration and business delivery in fast-paced government environment Flexibility: Willingness to work extended and varied hours, including evenings, weekends, and public holidays as required by diplomatic schedules Travel Availability: Readiness to travel interstate as operational requirements demand Employment Conditions This position is available as both ongoing and non-ongoing employment, with final employment type determined through negotiation with the preferred candidate. Non-ongoing appointments may be offered for up to 24 months, with potential for extension or conversion to ongoing employment within 18 months of advertisement opening. Flexible Work Arrangements The Department recognizes the benefits of workplace flexibility and considers individual circumstances alongside operational requirements. Various flexible arrangements may be available, including part-time work options, variable start and finish times, and work-from-home opportunities where operationally feasible. Compensation includes appropriate provisions for additional hours worked outside standard business hours through the Department's Flex Time or Overtime arrangements. The role offers competitive public sector benefits and the unique opportunity to contribute to Australia's international diplomatic success.
SA Health
About the Role Join the dynamic Respiratory & Sleep Team at Southern Adelaide Local Health Network as an Administration Assistant supporting Flinders Medical Centre and Noarlunga GP Plus services. This part-time position offers an excellent opportunity to contribute to critical healthcare services while developing your administrative career in a supportive hospital environment. Reporting to the Administration Manager, you will provide comprehensive administrative support across the Respiratory and Sleep Services Department, Laboratories, and Outpatient Services clinics. This role is essential to ensuring seamless operations and exceptional patient care delivery across multiple healthcare facilities. Key Responsibilities Serve as primary point of contact for patients, relatives, hospital staff, General Practitioners, and members of the public to facilitate smooth operations of Outpatient Clinics and the Respiratory Department Provide comprehensive administrative support to division staff, assisting with various administrative duties and special projects Perform accurate and timely billing for Sleep Laboratory services and clinic visits, ensuring compliance with healthcare billing requirements Maintain detailed patient records and documentation in accordance with healthcare standards and privacy regulations Coordinate appointment scheduling and patient flow management across multiple clinic locations Assist with implementation of new business systems and review existing processes for continuous improvement Collaborate effectively with multidisciplinary healthcare teams to support optimal patient outcomes Handle sensitive patient information with strict confidentiality and professionalism Support quality assurance initiatives and departmental reporting requirements Manage correspondence, filing systems, and maintain organized administrative workflows Requirements Demonstrated ability to work efficiently and effectively with strong organizational skills and attention to detail Proven capability to prioritize workload appropriately with minimal supervision in fast-paced healthcare environment Extensive experience using computer software packages including Microsoft Office Applications and EPAS systems Working knowledge of Electronic Medical Records (EMR) systems is essential for this contract position Experience with Health Track software desirable but comprehensive training will be provided Strong interpersonal and communication skills for interacting with diverse stakeholders including patients, families, and healthcare professionals Ability to maintain confidentiality and handle sensitive medical information with discretion Flexible approach to working across multiple locations including FMC Bedford Park and Noarlunga GP Plus Commitment to providing excellent customer service in healthcare setting Demonstrated problem-solving abilities and initiative in administrative processes Working Arrangements This flexible part-time position operates across Monday through Thursday, with services split between FMC Bedford Park and Noarlunga GP Plus locations. The role offers excellent work-life balance opportunities while contributing to essential respiratory and sleep medicine services. Contract Details This is a short-term contract position extending to December 15, 2026, providing stability and career development opportunities within South Australia's premier healthcare network. Benefits & Support Competitive remuneration package with salary sacrifice benefits available, allowing you to save money by paying for everyday expenses from pre-tax salary Comprehensive orientation and ongoing professional development opportunities Supportive team environment within established healthcare network Flexible working arrangements that promote work-life balance Opportunity to contribute to vital healthcare services in respiratory and sleep medicine Access to South Australian public sector employment benefits and career progression pathways Equal Opportunity The South Australian public sector actively promotes diversity and flexible working arrangements. We encourage applications from all qualified candidates and are committed to creating an inclusive workplace that reflects our community's diversity.
Department of Education
About the Role The International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the Department of Education Victoria, working with schools to offer programs that connect students with the world. We are seeking an Administration Officer to join our School Support Unit (SSU) in a fixed-term position until 15 December 2028, supporting the delivery of high-quality international student programs across Victorian government schools. This VPS 3 grade position plays a crucial role in ensuring compliance with federal and state regulations while supporting schools in delivering exceptional services to international students. You will work closely with school leaders, International Student Coordinators, and departmental staff to maintain program standards and enhance student experiences. Key Responsibilities Program Administration & Compliance Work collaboratively with Victorian government schools to deliver a high-quality International Student Program (ISP) that meets all requirements under the Education Services for Overseas Students (ESOS) Act (Cth) Ensure strict compliance with Victorian Registration and Qualifications Agency guidelines and Child Safety Standards for overseas students aged under 18 Monitor compliance trends and assess the efficiency and effectiveness of current procedures Identify opportunities for improvement based on risk assessment and changing regulatory requirements Data Management & Record Keeping Maintain and update comprehensive international student records in the Department's Victorian International Student Information Tool (VISIT) Manage student information in the Commonwealth Government's PRISMS information system Ensure all data entry meets compliance requirements and maintains accuracy standards Generate reports and maintain documentation to support program oversight Stakeholder Engagement & Support Build and maintain productive working relationships with International Student Coordinators (ISCs) across multiple schools Provide administrative support and guidance to school leaders on international student matters Collaborate effectively with Department of Education staff to ensure seamless program delivery Assist schools with incident management by providing administrative support for strategic advice on high-criticality issues Professional Development Support Assist in coordinating professional development opportunities for principals and International Student Coordinators Support the implementation of specific projects that enhance services for fee-paying international students Contribute to the development of training materials and compliance resources Requirements Essential Skills & Experience Strong attention to detail and commitment to producing high-quality work Proven ability to show initiative and drive continuous improvement in processes Experience working effectively in small team environments Demonstrated ability to make positive contributions to workplace culture Excellent communication skills, both written and verbal Proficiency in database management and information systems Desirable Qualifications Previous experience in education administration or international student services Understanding of compliance frameworks and regulatory requirements Knowledge of Victorian education system and policies Experience with student information management systems Background in customer service or stakeholder relationship management What We Offer Professional Development Opportunities to work within a leading international education division Exposure to diverse cultural and educational environments Professional growth through compliance and project management experience Training and development opportunities in education administration Work Environment Collaborative team culture focused on supporting student success Flexible working arrangements within the public sector framework Modern office facilities in Melbourne CBD and Inner Metro locations Opportunity to contribute to Victoria's international education reputation Department Culture The Department of Education values diversity and inclusion in all forms, including gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. We strongly encourage applications from Aboriginal and Torres Strait Islander candidates and are committed to creating an inclusive workplace where all employees can thrive. This role offers an excellent opportunity to contribute to Victoria's international education sector while developing valuable skills in compliance, administration, and stakeholder management within a supportive government environment.
New Zealand Government
About the Role Te Kura Whatu Oho Mauri School of Psychological and Social Sciences is seeking an experienced Administrative Support professional to join our dynamic team in a varied and fast-paced role. This position provides essential support to the wider operations of our School while offering dedicated assistance to Te Puna Haumaru - Centre for Security and Crime Science. This is a part-time position (18.75 hours per week) on a 12-month fixed-term contract, providing coverage during a period of parental leave. We offer flexibility in arranging these hours by mutual agreement, making this an excellent opportunity for work-life balance. You will work collaboratively with the School Manager, Centre Director, academic staff, and students to ensure the seamless delivery of teaching, research, and engagement activities. As part of our supportive administrative team, you'll play a vital role in maintaining the high standards of service that our School is known for. Key Responsibilities Provide high-level administrative support across multiple departments and functions Coordinate meetings, events, and the Centre's seminar series from planning through execution Manage internal and external communications with professionalism and attention to detail Assist with financial processes including budget monitoring, invoice processing, and expense management Arrange comprehensive travel logistics for staff and visiting researchers Prepare and process employment contracts and related HR documentation Support academic programme administration including examination coordination, timetabling, and postgraduate student processes Maintain accurate records and databases using various administrative systems Provide reception and front-of-house services as required Assist with research project administration and compliance requirements Support event planning and logistics for academic conferences and workshops Coordinate with external stakeholders, government agencies, and partner organisations Handle confidential information with discretion and maintain strict confidentiality protocols Requirements Proven experience in administrative roles, preferably in tertiary education or similar complex environments Exceptional organisational skills with demonstrated ability to manage competing priorities and meet strict deadlines Strong written and verbal communication skills for interacting with diverse stakeholders Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with administrative systems, databases, and financial processes High level of attention to detail and commitment to delivering quality service Ability to work both independently and collaboratively within a team environment Proactive approach with strong problem-solving capabilities Professional demeanor and excellent interpersonal skills Discretion in handling sensitive and confidential information Flexibility and adaptability in a dynamic academic environment Legal right to live and work in New Zealand About Te Kura Whatu Oho Mauri Te Kura Whatu Oho Mauri is a vibrant, research-focused School committed to providing a creative and supportive environment for learning and research. We actively promote bicultural practice in psychology in line with Te Tiriti o Waitangi and maintain strong connections with Māori communities locally and nationally. Te Puna Haumaru - Centre for Security and Crime Science is our dedicated research centre focused on producing high-quality empirical research that tangibly improves efforts to reduce crime and harm in New Zealand. The Centre provides an innovative environment for learning while preparing graduates for careers in crime prevention and related professions. Why Join Us The University of Waikato stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. When you join our team, you'll enjoy: Competitive salary commensurate with qualifications and experience Discounted onsite parking for convenient access to campus Career development opportunities within a prestigious academic institution Flexible working arrangements to support work-life balance Access to university facilities and resources Professional development support and training opportunities Collaborative and supportive work environment Opportunity to contribute to meaningful research and educational outcomes Our university is distinctive for the diversity of its staff and students, and we encourage applicants with relevant capabilities from all backgrounds to apply. Our policies are guided by the principles of Te Tiriti o Waitangi and equal opportunity for all. Applications close Sunday, 24 May 2026
New Zealand Government
About the Role Join the Ministry of Business, Innovation and Employment (MBIE) as a Refugee and Protection Officer (RPO) in a challenging and rewarding permanent full-time position based in Auckland CBD. This exciting opportunity offers the chance to join a fun, supportive, and high-performing team within the Refugee Status Unit (RSU), where you'll make meaningful decisions that directly impact people's lives while upholding New Zealand's international humanitarian obligations. As a Refugee and Protection Officer, you will be making critical decisions on refugee and protection status in accordance with New Zealand and international law. This role involves conducting comprehensive interviews with claimants, performing detailed investigations, analyzing complex information from multiple sources, and writing high-quality, legally sound decisions that can fundamentally change lives. The RSU plays a vital role in upholding New Zealand's obligations under international human rights instruments and is part of the Refugee Migrant Services Branch of Immigration New Zealand, which manages the Government's commitments to asylum seekers, quota refugees, and recent migrants. Key Responsibilities Conduct thorough and sensitive interviews with asylum seekers and protection claimants from diverse cultural and linguistic backgrounds Perform comprehensive research and analysis of country-of-origin information, legal precedents, and relevant case law Investigate and verify claims through detailed examination of evidence and documentation Write clear, well-reasoned, and legally compliant decisions on refugee and protection status determinations Utilize research, analysis, writing, and communication skills to make fair and balanced determinations Collaborate effectively with interpreters, legal representatives, and other stakeholders in the refugee determination process Maintain accurate case files and documentation in accordance with legal and administrative requirements Participate in ongoing professional development and training to stay current with evolving legal frameworks Handle sensitive and potentially traumatic information with appropriate care and confidentiality Meet strict deadlines while maintaining high standards of decision-making quality Requirements Legal Knowledge: Familiarity with the Refugee Convention, Convention Against Torture, and the International Covenant on Civil and Political Rights Legislative Understanding: Comprehensive understanding of the Immigration Act 2009 and other relevant international human rights instruments Case Law Expertise: Knowledge of New Zealand refugee case law, particularly decisions from the Immigration and Protection Tribunal Communication Skills: Excellent verbal and written communication abilities, with particular strength in legal writing Education: Tertiary qualification in a relevant field (such as law, international relations, human rights, or social sciences) or equivalent knowledge and experience in refugee status determination Security Clearance: Ability to obtain and maintain a national security clearance as required Citizenship: New Zealand citizenship or Permanent Resident Visa status required Personal Qualities: Agility, flexibility, strong organizational skills, cultural competence, and ability to work effectively under pressure Decision-Making: Demonstrated ability to apply legal principles in making objective, well-reasoned decisions Interpersonal Skills: Capability to interact sensitively and professionally with people from diverse backgrounds and potentially traumatic circumstances About MBIE MBIE's mission is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. We achieve this by working collaboratively to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities, and works to ensure quality housing is more affordable. Our work is guided by our core values: Mahi Tahi - Better Together Maia - Bold and brave Pae Kahurangi - Build our Future Pono Me Te Tika - Own It MBIE recognizes the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti through enduring, meaningful, and effective partnerships with iwi, Māori, and other Māori groups and organizations. What We Offer Competitive salary and comprehensive benefits package Extensive training and professional development opportunities Supportive team environment with experienced mentors Meaningful work that makes a real difference in people's lives Opportunity to contribute to New Zealand's humanitarian obligations Career advancement opportunities within a large government organization Work-life balance in a professional government setting This role offers the unique opportunity to combine legal expertise with humanitarian values while serving New Zealand's commitment to international protection
DAC Beachcroft
About the Role Reporting to the Regional Facilities Manager, this Office and Facilities Support position provides essential administrative and operational support to the Dublin office's lawyers and support staff. This role is crucial in maintaining the smooth daily operations of our Dublin office while ensuring all team members have the resources and support they need to deliver exceptional legal services to our clients. Key Responsibilities Document Management and Administrative Support: Filing, archiving, photocopying, scanning, and binding documents with meticulous attention to detail Managing large print jobs and ensuring timely completion of printing tasks Building court booklets and other specialized legal documents as required by the legal teams Maintaining organized filing systems and ensuring easy retrieval of important documents Supporting document preparation for client meetings and court proceedings Mail and Communication Management: Sorting, scanning, and distributing post efficiently across all departments Managing post office deliveries and ensuring timely distribution of correspondence Coordinating internal communications and ensuring confidential materials are handled appropriately Reception and Front of House Duties: Providing professional reception coverage when required Preparing meeting rooms to professional standards for client meetings and internal conferences Managing refreshment services for meetings and events Greeting clients and visitors with professionalism and ensuring a positive first impression Handling telephone inquiries and directing calls appropriately Compliance and Security: Handling confidential information strictly in line with the firm's data security protocols Maintaining awareness of regulatory requirements and compliance standards Supporting risk management initiatives and ensuring adherence to firm policies Future Development Opportunities: Potential progression to assist with court clerking duties Opportunity to develop specialized legal administrative skills Supporting various ad-hoc projects to enhance operational efficiency Requirements Essential Skills and Attributes: Flexible, can-do approach with enthusiasm for varied tasks Exceptional organizational skills with ability to prioritize and manage constantly changing workloads Outstanding attention to detail and accuracy in all work Strong decision-making capabilities within areas of responsibility Ability to work independently with minimal supervision while knowing when to seek guidance Excellent teamwork skills with ability to work collaboratively under tight deadlines Technical Competencies: Proficient knowledge of Microsoft 365 package, particularly Excel and Word Comfortable with office equipment including printers, scanners, and binding machines Ability to learn new software systems and technology as required Personal Qualities: Strong communication skills with positive and enthusiastic approach Professional demeanor suitable for client-facing interactions Willingness to perform repetitive or physically demanding tasks as part of daily responsibilities Adaptability to changing priorities and business needs Commitment to maintaining confidentiality and professional standards About DAC Beachcroft We are a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We are market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK's top-five housebuilders. We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Bogota, Buenos Aires, Dublin, Lima, Los Angeles, Hong Kong, Madrid, Mexico City, Milan, New York, Paris, Rome, Santiago de Chile, and Singapore plus a representative office in Miami and broad network of affiliations across the globe. Our Commitment to Diversity and Inclusion At DAC Beachcroft we are committed to and recognise the importance of equity, diversity and inclusion across the board, including and beyond the protected characteristics. We take decisions based solely on merit. We value, welcome and seek out people with different backgrounds and life experiences, perspectives, beliefs, ways of thinking and identities. Benefits and Flexible Working We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.
Australian National University
About the Role The Administration Officer position offers an exciting opportunity to support day-to-day operations within the prestigious ANU College of Arts and Social Sciences. Working in a dynamic and collaborative team environment, you will play a vital role in HR, finance, and student administration activities while contributing to the smooth delivery of services across one of Australia's leading academic institutions. This continuing or fixed-term full-time position is perfect for a proactive and highly organised professional who thrives in fast-paced academic environments and enjoys building meaningful connections with diverse stakeholders. You'll work closely with academic and professional staff, students, and central service areas, ensuring accurate record-keeping, responsive service delivery, and clear communication across all interactions. Key Responsibilities Student Administration Support: Manage coursework administration logistics, respond to student enquiries, and provide comprehensive administrative assistance throughout the academic lifecycle HR and Recruitment Activities: Assist with recruitment processes, support onboarding programs for new staff, and contribute to various human resources administrative functions Financial Administration: Handle day-to-day financial administration tasks, process transactions, and maintain accurate financial records in accordance with university policies Stakeholder Communication: Serve as a primary point of contact for students, staff, and visitors, providing professional and timely responses to enquiries across multiple channels Database and Records Management: Maintain accurate and up-to-date records across various administrative systems, ensuring data integrity and compliance with university standards Event and Program Support: Provide logistical coordination for college events, lectures, and academic programs, contributing to the college's vibrant calendar of activities Cross-functional Collaboration: Work collaboratively with academic staff, research teams, and administrative colleagues to support the college's research and educational objectives Process Improvement: Identify opportunities to enhance administrative processes and contribute to continuous improvement initiatives within the team Requirements Educational Background: Relevant tertiary qualifications in administration, business, or related field preferred, or equivalent professional experience Professional Experience: Demonstrated experience in office administration, customer service, HR, or finance roles, preferably within an educational or professional services environment Technical Proficiency: Strong computer skills including proficiency in Microsoft Office Suite, database management systems, and ability to quickly learn new digital platforms and administrative systems Communication Excellence: Exceptional written and verbal communication skills with the ability to interact professionally with diverse stakeholders including students, academic staff, and external partners Organisational Skills: Highly developed organisational abilities with proven capacity to manage competing priorities, meet deadlines, and maintain attention to detail in a fast-paced environment Interpersonal Abilities: Strong relationship-building skills with a genuine commitment to supporting academics and students, demonstrating cultural sensitivity and professional discretion Adaptability: Flexibility to adapt to changing priorities and requirements within the academic environment, with a solution-focused approach to challenges Work Authorization: Legal rights to live and work in Australia, with willingness to undergo background checks as part of the recruitment process About ANU College of Arts and Social Sciences The ANU College of Arts and Social Sciences (CASS) stands as one of six prestigious colleges within the Australian National University. Structured into two main research schools, the college offers comprehensive degree programs across more than 20 discipline areas while maintaining excellence in research spanning the creative arts, humanities, and social sciences. With a substantial international research presence, CASS serves as a major source of national policy advice and hosts an impressive roster of 57 members from the Australian Academy of the Humanities and the Academy of the Social Sciences of Australia. The college proudly supports 13 Australian Research Council Future Fellows and three ARC Laureates, demonstrating its commitment to cutting-edge research and academic excellence. As a vibrant hub of intellectual activity, the college hosts over 270 lectures, concerts, and exhibitions annually, with most events open to the public. The diverse community includes students, staff, and graduates from more than 60 nations, creating a rich multicultural environment that enhances campus life and academic discourse. Benefits and Culture This position offers competitive remuneration with superannuation benefits and the opportunity to work within Australia's leading university environment. You'll join a supportive team culture that values collaboration, professional development, and work-life balance while contributing to meaningful educational and research outcomes. The University actively encourages applications from Aboriginal and Torres Strait Islander people and is committed to diversity, inclusion, and equal employment opportunities for all backgrounds and identities.
ITW Properties
About the Role ITW Properties, a leading full-service real estate company in the UAE, is seeking a proactive and organized Admin Executive to join our dynamic real estate team. With a strong presence across Abu Dhabi, Dubai, Al Ain, and Yas Island, we deliver comprehensive real estate solutions in collaboration with top local and international developers. Our success is built on market expertise, client satisfaction, and professional excellence. This is an excellent opportunity for an experienced administrative professional to contribute to our continued growth while developing expertise in the thriving UAE real estate market. We are looking for immediate joiners who can seamlessly integrate into our fast-paced environment. Key Responsibilities Administrative Operations: Handle comprehensive day-to-day administrative tasks and office operations Maintain and organize property files, contracts, and documentation with meticulous attention to detail Prepare reports, correspondence, and official documents for management and clients Manage schedules, meetings, and appointments for senior executives and property consultants Ensure compliance with company procedures and UAE real estate regulations Property Management Support: Coordinate effectively with agents, clients, and management for all property-related matters Assist in processing tenancy contracts, renewals, and related legal paperwork Maintain accurate records of property listings, updates, and market changes Support property viewing arrangements and client coordination Monitor property maintenance requests and vendor communications Client Relations and Communication: Handle incoming calls, emails, and inquiries in a professional and timely manner Provide excellent customer service to existing and prospective clients Assist in preparing client presentations and property documentation Coordinate client meetings and property viewings Maintain confidential client information and transaction details Data Management and Technology: Support the team with accurate data entry and CRM system updates Generate regular reports on property performance and administrative metrics Maintain digital filing systems and database integrity Assist with marketing material preparation and distribution Requirements Experience and Education: Minimum 2-3 years of administrative experience in a professional environment At least 1 year of experience specifically in the real estate sector Bachelor's degree or relevant professional qualification Understanding of UAE real estate market dynamics and regulations preferred Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with CRM or property management systems is highly advantageous Strong data entry skills with high accuracy standards Familiarity with digital document management systems Personal Attributes: Exceptional organizational and multitasking abilities Strong communication and interpersonal skills Detail-oriented with excellent problem-solving capabilities Ability to work independently while maintaining team collaboration Professional demeanor and appearance Adaptability to fast-paced real estate environment Must be available to join immediately What We Offer Competitive salary package commensurate with experience Comprehensive career growth opportunities in the expanding real estate sector Supportive and professional work environment with experienced mentorship Ongoing training and development programs to enhance skills Annual leave and public holidays as per company policy Performance-based incentives and recognition programs Opportunity to work with prestigious local and international developers Professional development in one of the UAE's most dynamic industries Join ITW Properties and become part of a team that values excellence, innovation, and client satisfaction in the UAE's thriving real estate market.
City University of Hong Kong
About the Role Join City University of Hong Kong, a globally recognized institution ranked among the top universities worldwide. As part of our dynamic academic community, this position offers an exceptional opportunity to contribute to our mission of excellence in education, research, and innovation at one of Asia's most prestigious and internationally focused universities. Key Responsibilities Contribute to the university's academic and research objectives through dedicated professional service Collaborate with faculty, staff, and students to support institutional goals and initiatives Participate in university-wide projects and committees as assigned Maintain high standards of professional conduct and academic integrity Support the university's commitment to diversity, inclusion, and international excellence Engage in continuous professional development to enhance skills and knowledge Contribute to the positive campus culture and community engagement Assist in promoting the university's global reputation and international partnerships Requirements Relevant qualifications and experience commensurate with the position level Strong communication and interpersonal skills Ability to work effectively in a multicultural, international environment Commitment to excellence in higher education and research Demonstrated ability to work independently and as part of a team Proficiency in English; additional language skills advantageous Strong organizational and time management abilities Adaptability and openness to diverse perspectives and approaches Benefits Package Competitive compensation package commensurate with qualifications and experience Comprehensive leave entitlements including annual leave and professional development opportunities Medical and dental consultations available at the campus clinic for convenient healthcare access Professional development opportunities within a world-class academic environment International exposure through the university's extensive global network and partnerships Campus facilities access including libraries, research centers, and recreational amenities About City University of Hong Kong City University of Hong Kong stands as a beacon of academic excellence, consistently ranked among the world's top institutions. We are proud to hold the #54 position in Best Global Universities Rankings (U.S. News & World Report 2025-2026), #73 in World University Rankings (THE 2026), and #1 in the World's Most International Universities (THE 2024, 2025 & 2026). Our prestigious rankings include Young University Rankings #4 (THE 2024), Asia University Rankings #16 (THE 2025) and #7 (QS 2026). As an equal opportunity employer committed to diversity and inclusion, we welcome applications from qualified candidates of all backgrounds. We foster an inclusive environment that celebrates different perspectives and promotes innovation through cultural exchange and collaboration.
Onsite Group
About the Role We are seeking a dedicated Site Administrator to join our team near Frankfurt, Germany for an immediate start. This is a fixed-term contract position lasting 10-12 months, offering an excellent opportunity to contribute to site operations in a dynamic construction environment. The role requires full-time, on-site presence and involves supporting various administrative functions critical to smooth project execution. Key Responsibilities Subcontractor Management: Collect and verify subcontractor working hours, ensuring accurate time recording and compliance with project requirements Record Keeping: Maintain comprehensive and organized records of all site activities, documentation, and administrative processes Invoice Processing: Receive, review, and file invoices from suppliers and subcontractors, ensuring proper documentation and approval workflows Site Induction Coordination: Organize and facilitate site induction programs for new personnel, ensuring compliance with health and safety protocols Database Management: Input and maintain accurate data across various database systems, ensuring information integrity and accessibility Communication Support: Coordinate with project teams, subcontractors, and management to facilitate smooth information flow Document Management: Organize and maintain filing systems for contracts, permits, safety documentation, and project correspondence Compliance Monitoring: Assist in ensuring adherence to local regulations and company policies Administrative Support: Provide general administrative assistance to site management as required Requirements Work Authorization: Valid passport allowing work in Germany (UK passport holders must possess appropriate work visa for Germany) Experience: Minimum 4 years of administration experience, preferably in construction or similar industrial environment Technical Skills: Proficient knowledge of Microsoft Outlook, Excel, Word, and various database systems Certification: Valid Safepass Card required Previous Experience: Demonstrated experience in similar site administration or construction support role Communication Skills: Strong verbal and written communication abilities Organizational Skills: Excellent attention to detail and ability to manage multiple tasks simultaneously Flexibility: Ability to work in fast-paced construction environment and adapt to changing priorities Reliability: Punctual and dependable with strong work ethic Working Conditions Schedule: Monday to Friday, 7:00 AM to 5:00 PM Location: On-site position near Frankfurt, Germany Duration: 10-12 month fixed-term contract Environment: Active construction site requiring adherence to safety protocols This position offers competitive compensation and the opportunity to gain valuable experience in international construction project administration while working with a professional team in Germany's dynamic construction sector.
Perry Johnson Registrars, Inc.
About the Role Perry Johnson Registrars, Inc., an international company headquartered in the United States with operations in Bangalore, India, is seeking a dedicated Administrative Assistant to join our dynamic team. This full-time position offers the flexibility of remote work while supporting our growing operations in the Indian market. Key Responsibilities Schedule Management: Coordinate and maintain calendars, appointments, and meetings for team members and clients across different time zones Document Processing: Handle the processing, organization, and management of audit documents and certification materials with accuracy and attention to detail Client Communication: Conduct professional phone calls and email correspondence with clients, auditors, and certification bodies to facilitate smooth business operations General Office Support: Provide comprehensive administrative assistance including data entry, filing, record keeping, and database management Audit Coordination: Assist with audit-related activities, including document preparation, timeline management, and communication with auditing teams Report Preparation: Compile and format reports, presentations, and other business documents as required Customer Service: Respond to client inquiries and provide information about certification processes and company services Quality Assurance: Ensure all administrative processes meet company standards and regulatory requirements Requirements Education: Bachelor's degree or equivalent administrative experience preferred Communication Skills: Excellent written and verbal English communication abilities for international business correspondence Technical Proficiency: Strong computer skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software systems Organizational Abilities: Proven track record of managing multiple tasks, prioritizing workload, and meeting deadlines in a fast-paced environment Attention to Detail: High level of accuracy in document processing and data management Professional Demeanor: Ability to represent the company professionally in all client and stakeholder interactions Remote Work Capability: Self-motivated with the ability to work independently and maintain productivity in a remote work environment Time Management: Excellent ability to manage time across different time zones and coordinate with international teams Benefits Remote Work Flexibility: Work from the comfort of your home with flexible scheduling options International Exposure: Opportunity to work with a global company and gain experience in international business operations Professional Development: Growth opportunities within an established certification and registration company Competitive Compensation: Attractive salary package commensurate with experience and qualifications Join our team and contribute to our mission of providing world-class certification and registration services while developing your career in a supportive, international work environment.