Office Administrator

**OFFICE ADMINISTRATOR** **Responsibilities:** • Provide comprehensive administrative support to Senior Management and assist with company-organized activities and events • Manage office operations including expenses, equipment, cleaning services, pantry supplies, vending machines, stationery, and photocopier maintenance • Coordinate internal and external dispatch services • Handle travel arrangements including booking air tickets, facilitating visa applications, and arranging hotel accommodations for staff and international guests • Process Jurong Island passes (applications, maintenance, terminations) and submit EMA clearances for staff, visitors, deliveries, and suppliers • Prepare purchase requisitions for administrative needs and assist with GRN posting for goods receipt • Support vendor invoice scanning for SAP and CDMS systems • Manage PPE distribution including safety uniforms, shoes, helmets, and spectacles for staff and visitors • Administer contracts for PPE supplies, pantry services, stationery, toner, and laundry services • Coordinate vendor services for bottled water collection and delivery • Oversee locker and bicycle issuance systems • Prepare workstations for new employees including induction materials, name cards, and staff passes • Conduct regular vendor service quality assessments to ensure compliance with company standards • Coordinate staff lunch orders for Jurong Island-based employees • Prepare periodic reports including attendance tracking • Process petty cash claims and maintain key custody • Administer parking decals and vending machine cards for staff • Coordinate meetings (teleconference and in-person) and maintain document management systems • Provide reception support as needed and handle additional duties as assigned **Requirements:** • GCE 'O' Level minimum; Diploma in any discipline preferred • 1-3 years of administrative experience • Excellent verbal and written English communication skills • Proficiency in MS Office Suite (Excel, Word, PowerPoint) • Strong integrity, positive work attitude, and willingness to work in Jurong Island • Self-motivated, proactive, reliable, and resourceful with ability to work independently • Strong interpersonal skills and collaborative team approach • Adaptable to fast-paced environments with eagerness to learn new challenges • SAP familiarity preferred **Benefits:** • 5-day work week • Company transport provided from Jurong East All applications will be treated with strict confidentiality. Only shortlisted candidates will be contacted.