BEAUTYSTREAMS
About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence. About the Role We are seeking a sharp, proactive Executive Business Partner to provide high-level administrative and operational support directly to our CEO. This is a high-trust, high-autonomy position designed for a seasoned professional who thrives in dynamic, fast-paced environments and excels at anticipating needs before they are expressed. You will serve as a strategic partner, bringing calm and organization to complex situations while maintaining the highest standards of discretion and professionalism. This is a fully remote position with significant travel requirements. You must be available to accompany the CEO on domestic and international business trips, serving as a trusted partner in managing logistics and ensuring seamless execution of business objectives across global markets. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, strategically scheduling meetings across multiple time zones while protecting critical focus time Coordinate complex scheduling with internal teams, external stakeholders, and international partners Manage meeting preparation, including agenda development, briefing materials, and follow-up actions Serve as primary gatekeeper for CEO access, ensuring efficient prioritization of requests Travel Coordination & Logistics Plan and execute comprehensive travel arrangements including flights, accommodations, ground transportation, dining reservations, and meeting logistics Accompany the CEO on business trips to provide on-site support and ensure smooth operations Handle travel contingencies and last-minute changes with resourcefulness and calm professionalism Manage travel documentation, expense reporting, and post-trip administrative tasks Communications Management Screen and prioritize incoming emails, drafting responses and correspondence as appropriate Manage inbound calls and maintain response timelines to ensure stakeholder satisfaction Facilitate internal and external communications on behalf of the CEO Prepare executive communications, presentations, and reports as needed Operational Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management and cross-functional collaboration Maintain confidential filing systems and document management protocols Coordinate board meetings, investor relations activities, and strategic planning sessions Legal & Compliance Coordination Assist with legal-adjacent tasks including contract review preparation and compliance tracking Coordinate with external legal counsel and manage legal documentation workflows Support due diligence processes and regulatory compliance initiatives Maintain confidentiality protocols for sensitive legal and business matters Requirements Essential Qualifications Native-level fluency in English, both written and spoken Minimum 3-5 years of experience in executive support, operations coordination, or senior administrative functions Proven ability and willingness to travel internationally (up to 50% travel requirement) Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously Strong independent work capabilities with minimal supervision required Professional Skills Advanced proficiency in calendar management systems, travel booking platforms, and office productivity software Excellent written and verbal communication skills with ability to represent the organization professionally Strong problem-solving abilities and resourcefulness in handling unexpected challenges Cultural sensitivity and adaptability for international business environments Discretion and integrity in handling confidential and sensitive information Preferred Qualifications Background or working knowledge in legal matters, including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-growing or international organizations Familiarity with the beauty industry or consumer goods sector Multilingual capabilities for international business support What We Offer Remote Flexibility: Fully remote work arrangement with a globally distributed team Leadership Exposure: Direct access and visibility with senior leadership and strategic decision-making processes Competitive Compensation: Attractive compensation package commensurate with experience and qualifications Industry Exposure: Unique opportunity to gain insights into high-level operations within the dynamic beauty industry Professional Growth: Exposure to international business practices, strategic planning, and executive operations Career Development: Opportunity for recurring engagement and expanded responsibilities based on strong performance Travel Opportunities: International travel experience with exposure to global markets and business cultures This role offers an exceptional opportunity for a motivated professional to play a critical role in supporting executive leadership while gaining valuable exposure to international business operations in the innovative beauty intelligence sector.
ABG Sundal Collier
About the Role ABG Sundal Collier (ABGSC) is seeking a dedicated student to join our Oslo reception team as a Part-time Reception & Office Assistant. As the independent Nordic investment bank developed over 40 years, we enable businesses and capital to grow and perform across our offices in Oslo, Stockholm, Copenhagen, London, New York, Frankfurt, Singapore, and Lucerne. In this role, you will serve as a key point of contact for employees and visitors, ensuring a professional and welcoming experience that reflects our commitment to excellence and collaborative culture. Key Responsibilities Reception and Guest Services: Act as the primary point of contact for clients, visitors, and employees, providing a warm and professional welcome Manage visitor registration and ensure security protocols are followed Handle incoming calls and direct inquiries to appropriate departments Respond to straightforward email enquiries and provide general information about the company Maintain reception area presentation and ensure it reflects our professional standards Meeting and Event Support: Maintain the meeting room calendar and coordinate scheduling with reception colleagues Prepare, set up, and clear meeting rooms before, during, and after meetings Handle basic food and beverage preparation and service for meetings and events Set up and provide technical assistance with AV equipment in meeting rooms Support the professional execution of meetings, seminars, and events, including occasional evening engagements Print and prepare meeting materials as requested Ensure meeting spaces are properly equipped and maintained Administrative Support: Assist with general office administration tasks as needed Support various departments with ad-hoc projects and initiatives Help maintain office supplies and coordinate with vendors when necessary Contribute to creating a positive workplace environment through proactive service Requirements Education and Experience: Currently enrolled as a first- or second-year student pursuing a Bachelor's degree Previous experience or education in customer service, reception, or similar field is advantageous Demonstrated ability to balance work responsibilities with academic commitments Core Competencies: Structured and highly organised with exceptional attention to detail Outgoing and adaptable personality, comfortable in dynamic and fast-paced environments Strong service orientation with a natural can-do attitude Collaborative team player who maintains positivity under pressure Professional demeanor when interacting with diverse stakeholders Ability to handle unexpected situations with calm and solutions-oriented approach Language and Communication: Excellent verbal and written communication skills in both Norwegian and English Strong interpersonal skills and ability to represent the company professionally Comfortable using standard office technology and learning new systems What We Offer Professional Development: Real workplace experience in a prestigious investment banking environment Opportunity to develop professional skills while pursuing academic goals Exposure to high-level business operations and client interactions Mentorship and support from experienced colleagues who will help you settle in and grow Work Environment: Inclusive workplace with genuine team spirit and welcoming atmosphere Part of the independent Nordic investment bank with strong team culture Central Oslo location with excellent transportation connections Flexible part-time schedule designed to complement your studies Benefits and Perks: Access to company canteen with breakfast and lunch facilities Competitive compensation package Opportunity to work occasional evening events with additional compensation Professional networking opportunities within the financial services industry Collaborative culture where every voice is heard and contributions are valued This role offers an excellent opportunity for a motivated student to gain valuable experience in a professional financial services environment while maintaining focus on academic achievements. Join our team and become part of a dedicated group united in striving for excellence. Application Deadline: 31 May, 2026
MAERSK
About the Role APM Terminals is seeking an exceptional Executive Assistant to the Managing Director based in Lázaro Cárdenas. This high-impact position provides strategic administrative support directly to senior leadership, playing a critical role in enabling executive effectiveness and driving operational excellence. As a trusted partner to the Managing Director, you will operate in a fast-paced, international environment while maintaining the highest levels of discretion and professional judgment. With a vision to be a true integrator of container logistics and simplify our customers' supply chains, APM Terminals is building one global organization focused on supporting employees so they can best support our customers. This role offers direct exposure to strategic decision-making processes and the opportunity to build strong regional and global networks within our collaborative, diverse, and high-performing team environment. Key Responsibilities Executive & Strategic Support Act as a trusted partner to the Managing Director, providing proactive support and enabling focus on strategic priorities Take full ownership of the MD's calendar, managing complex scheduling across multiple stakeholders and time zones Provide comprehensive email and communication support, ensuring proper prioritization and timely follow-ups Act as an effective gatekeeper, optimizing the MD's time and decision-making effectiveness Anticipate needs and provide solutions before issues arise, demonstrating exceptional foresight and planning Planning & Coordination Organize and coordinate leadership meetings, town halls, and offsites with meticulous attention to detail Facilitate customer and stakeholder engagements, ensuring seamless execution Prepare and support presentations, reports, and materials for executive and board-level meetings Track action items, deadlines, and deliverables to ensure execution discipline and accountability Coordinate cross-functional initiatives and ensure alignment between various departments Travel & Expense Management Plan and execute comprehensive end-to-end travel logistics for both domestic and international trips Manage and process travel expenses with accuracy, ensuring full compliance with company policies Negotiate with vendors and service providers to optimize travel arrangements and costs Maintain detailed travel records and documentation for reporting purposes Stakeholder & Communication Management Act as a key liaison between the MD and local and regional leadership teams Serve as primary point of contact with global stakeholders and functions Manage visitors including customers, candidates, and senior officials with the highest level of professionalism Support and maintain internal communication channels across various platforms Facilitate effective information flow between departments and leadership levels Operational & Administrative Excellence Maintain documents, trackers, and reporting tools with exceptional accuracy and attention to detail Support Workday and system-related administrative processes including approvals and onboarding/offboarding coordination Coordinate people communications, updates, and engagement initiatives Lead or support ad-hoc projects and special initiatives as assigned Implement process improvements to enhance efficiency and effectiveness Requirements Experience & Qualifications Bachelor's degree in Business Administration, Finance, Communications, or related field preferred Proven experience as an Executive Assistant supporting senior leadership at Director level or above Experience in multinational or matrix organizations highly valued Demonstrated track record of supporting C-level executives in complex business environments Skills & Capabilities Exceptional organizational and prioritization skills with ability to manage competing demands Strong stakeholder management and influencing skills across all organizational levels High level of discretion, professionalism, and confidentiality in handling sensitive information Excellent written and verbal communication skills with ability to adapt tone and style Proven ability to manage multiple priorities effectively in fast-paced environments Proactive, solution-oriented mindset with high dependability and reliability Ways of Working Service-oriented mindset with strong ownership and accountability for deliverables Ability to work independently while collaborating effectively across global teams Strong attention to detail combined with continuous improvement mindset Comfortable navigating ambiguity and adapting to shifting priorities Cultural sensitivity and ability to work effectively in diverse, international settings Technical Skills Proficient in Microsoft Office Suite including Excel, PowerPoint, Outlook, and Teams Experience with HR systems such as Workday considered an advantage Strong digital and systems agility with ability to quickly learn new technologies Familiarity with project management tools and collaboration platforms Languages Fluent in English and Spanish required Additional languages considered an asset given our global operations What We Offer At APM Terminals, we enable you to become your best version
SA Health
About the Role Join the dynamic Respiratory & Sleep Team at Southern Adelaide Local Health Network as an Administration Assistant supporting Flinders Medical Centre and Noarlunga GP Plus services. This part-time position offers an excellent opportunity to contribute to critical healthcare services while developing your administrative career in a supportive hospital environment. Reporting to the Administration Manager, you will provide comprehensive administrative support across the Respiratory and Sleep Services Department, Laboratories, and Outpatient Services clinics. This role is essential to ensuring seamless operations and exceptional patient care delivery across multiple healthcare facilities. Key Responsibilities Serve as primary point of contact for patients, relatives, hospital staff, General Practitioners, and members of the public to facilitate smooth operations of Outpatient Clinics and the Respiratory Department Provide comprehensive administrative support to division staff, assisting with various administrative duties and special projects Perform accurate and timely billing for Sleep Laboratory services and clinic visits, ensuring compliance with healthcare billing requirements Maintain detailed patient records and documentation in accordance with healthcare standards and privacy regulations Coordinate appointment scheduling and patient flow management across multiple clinic locations Assist with implementation of new business systems and review existing processes for continuous improvement Collaborate effectively with multidisciplinary healthcare teams to support optimal patient outcomes Handle sensitive patient information with strict confidentiality and professionalism Support quality assurance initiatives and departmental reporting requirements Manage correspondence, filing systems, and maintain organized administrative workflows Requirements Demonstrated ability to work efficiently and effectively with strong organizational skills and attention to detail Proven capability to prioritize workload appropriately with minimal supervision in fast-paced healthcare environment Extensive experience using computer software packages including Microsoft Office Applications and EPAS systems Working knowledge of Electronic Medical Records (EMR) systems is essential for this contract position Experience with Health Track software desirable but comprehensive training will be provided Strong interpersonal and communication skills for interacting with diverse stakeholders including patients, families, and healthcare professionals Ability to maintain confidentiality and handle sensitive medical information with discretion Flexible approach to working across multiple locations including FMC Bedford Park and Noarlunga GP Plus Commitment to providing excellent customer service in healthcare setting Demonstrated problem-solving abilities and initiative in administrative processes Working Arrangements This flexible part-time position operates across Monday through Thursday, with services split between FMC Bedford Park and Noarlunga GP Plus locations. The role offers excellent work-life balance opportunities while contributing to essential respiratory and sleep medicine services. Contract Details This is a short-term contract position extending to December 15, 2026, providing stability and career development opportunities within South Australia's premier healthcare network. Benefits & Support Competitive remuneration package with salary sacrifice benefits available, allowing you to save money by paying for everyday expenses from pre-tax salary Comprehensive orientation and ongoing professional development opportunities Supportive team environment within established healthcare network Flexible working arrangements that promote work-life balance Opportunity to contribute to vital healthcare services in respiratory and sleep medicine Access to South Australian public sector employment benefits and career progression pathways Equal Opportunity The South Australian public sector actively promotes diversity and flexible working arrangements. We encourage applications from all qualified candidates and are committed to creating an inclusive workplace that reflects our community's diversity.
BEAUTYSTREAMS
About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence and innovative trend analysis. About the Role We are seeking a sharp, proactive Executive Business Partner to support our CEO directly. This is a high-trust, high-autonomy role for someone who thrives in a dynamic environment, anticipates needs before they are expressed, and brings calm to complex situations. You will work remotely but must be available to travel and accompany the CEO on domestic and international business trips as required. This position offers exceptional exposure to executive-level decision making and strategic operations within the global beauty industry. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, coordinate meetings across multiple time zones, and strategically protect focus time for high-priority initiatives Screen and prioritize emails, draft professional correspondence, manage inbound calls, and maintain consistent response timelines Prepare briefing materials, meeting agendas, and follow-up documentation for executive meetings Coordinate complex scheduling with internal teams, external partners, and international stakeholders Travel Coordination & Logistics Plan and book comprehensive travel arrangements including flights, hotels, ground transportation, and dining for business travel Accompany the CEO on domestic and international business trips as needed, providing on-site support and coordination Manage travel documentation, itineraries, and contingency planning for seamless business operations Handle expense reporting and reconciliation for all travel-related activities Business Operations Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management for cross-departmental initiatives and strategic planning sessions Maintain confidential files, documents, and correspondence with the highest level of discretion Coordinate with various departments to ensure smooth information flow and decision implementation Legal & Administrative Support Assist with legal-adjacent tasks such as reviewing contracts, coordinating with external counsel, and tracking compliance matters Support due diligence processes for partnerships, vendor relationships, and business development opportunities Maintain organized records of legal documents, agreements, and regulatory compliance materials Coordinate with legal team on contract negotiations and business transactions Requirements Essential Qualifications Fluent in English, written and spoken, to a native level with exceptional communication skills Previous experience in executive support, operations coordination, or administrative functions in a senior capacity Available and willing to travel internationally to accompany the CEO on business trips (up to 50% travel) Exceptionally organized, resourceful, and capable of working independently with minimal supervision Discrete and professional in handling sensitive and confidential information with absolute integrity Preferred Qualifications A background or working knowledge in legal matters including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-paced, international business environments Comfortable navigating fast-changing priorities across multiple time zones and diverse cultural contexts Proficiency in project management tools, calendar systems, and executive support software Bachelor's degree or equivalent professional experience in business administration or related field What We Offer Remote Flexibility: Fully remote engagement with a globally active team, offering work-life balance while maintaining professional excellence Executive Exposure: Direct access and visibility with senior leadership, providing invaluable professional development opportunities Competitive Compensation: Attractive compensation package based on experience and qualifications Industry Insights: Exposure to high-level operations in the dynamic beauty industry with access to cutting-edge market intelligence Career Growth: Recurring engagement opportunities for strong performers with potential for expanded responsibilities Global Network: Opportunity to build relationships with international partners, clients, and industry leaders Employment Details Position Type: Independent Contractor Work Location: Remote (Worldwide) Schedule: Full-time commitment with flexibility for international time zones Travel Requirements: Willingness to travel internationally as needed (up to 50%)
New Zealand Government
About the Role Te Kura Whatu Oho Mauri School of Psychological and Social Sciences is seeking an experienced Administrative Support professional to join our dynamic team in a varied and fast-paced role. This position provides essential support to the wider operations of our School while offering dedicated assistance to Te Puna Haumaru - Centre for Security and Crime Science. This is a part-time position (18.75 hours per week) on a 12-month fixed-term contract, providing coverage during a period of parental leave. We offer flexibility in arranging these hours by mutual agreement, making this an excellent opportunity for work-life balance. You will work collaboratively with the School Manager, Centre Director, academic staff, and students to ensure the seamless delivery of teaching, research, and engagement activities. As part of our supportive administrative team, you'll play a vital role in maintaining the high standards of service that our School is known for. Key Responsibilities Provide high-level administrative support across multiple departments and functions Coordinate meetings, events, and the Centre's seminar series from planning through execution Manage internal and external communications with professionalism and attention to detail Assist with financial processes including budget monitoring, invoice processing, and expense management Arrange comprehensive travel logistics for staff and visiting researchers Prepare and process employment contracts and related HR documentation Support academic programme administration including examination coordination, timetabling, and postgraduate student processes Maintain accurate records and databases using various administrative systems Provide reception and front-of-house services as required Assist with research project administration and compliance requirements Support event planning and logistics for academic conferences and workshops Coordinate with external stakeholders, government agencies, and partner organisations Handle confidential information with discretion and maintain strict confidentiality protocols Requirements Proven experience in administrative roles, preferably in tertiary education or similar complex environments Exceptional organisational skills with demonstrated ability to manage competing priorities and meet strict deadlines Strong written and verbal communication skills for interacting with diverse stakeholders Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with administrative systems, databases, and financial processes High level of attention to detail and commitment to delivering quality service Ability to work both independently and collaboratively within a team environment Proactive approach with strong problem-solving capabilities Professional demeanor and excellent interpersonal skills Discretion in handling sensitive and confidential information Flexibility and adaptability in a dynamic academic environment Legal right to live and work in New Zealand About Te Kura Whatu Oho Mauri Te Kura Whatu Oho Mauri is a vibrant, research-focused School committed to providing a creative and supportive environment for learning and research. We actively promote bicultural practice in psychology in line with Te Tiriti o Waitangi and maintain strong connections with Māori communities locally and nationally. Te Puna Haumaru - Centre for Security and Crime Science is our dedicated research centre focused on producing high-quality empirical research that tangibly improves efforts to reduce crime and harm in New Zealand. The Centre provides an innovative environment for learning while preparing graduates for careers in crime prevention and related professions. Why Join Us The University of Waikato stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. When you join our team, you'll enjoy: Competitive salary commensurate with qualifications and experience Discounted onsite parking for convenient access to campus Career development opportunities within a prestigious academic institution Flexible working arrangements to support work-life balance Access to university facilities and resources Professional development support and training opportunities Collaborative and supportive work environment Opportunity to contribute to meaningful research and educational outcomes Our university is distinctive for the diversity of its staff and students, and we encourage applicants with relevant capabilities from all backgrounds to apply. Our policies are guided by the principles of Te Tiriti o Waitangi and equal opportunity for all. Applications close Sunday, 24 May 2026
DAC Beachcroft
About the Role Reporting to the Regional Facilities Manager, this Office and Facilities Support position provides essential administrative and operational support to the Dublin office's lawyers and support staff. This role is crucial in maintaining the smooth daily operations of our Dublin office while ensuring all team members have the resources and support they need to deliver exceptional legal services to our clients. Key Responsibilities Document Management and Administrative Support: Filing, archiving, photocopying, scanning, and binding documents with meticulous attention to detail Managing large print jobs and ensuring timely completion of printing tasks Building court booklets and other specialized legal documents as required by the legal teams Maintaining organized filing systems and ensuring easy retrieval of important documents Supporting document preparation for client meetings and court proceedings Mail and Communication Management: Sorting, scanning, and distributing post efficiently across all departments Managing post office deliveries and ensuring timely distribution of correspondence Coordinating internal communications and ensuring confidential materials are handled appropriately Reception and Front of House Duties: Providing professional reception coverage when required Preparing meeting rooms to professional standards for client meetings and internal conferences Managing refreshment services for meetings and events Greeting clients and visitors with professionalism and ensuring a positive first impression Handling telephone inquiries and directing calls appropriately Compliance and Security: Handling confidential information strictly in line with the firm's data security protocols Maintaining awareness of regulatory requirements and compliance standards Supporting risk management initiatives and ensuring adherence to firm policies Future Development Opportunities: Potential progression to assist with court clerking duties Opportunity to develop specialized legal administrative skills Supporting various ad-hoc projects to enhance operational efficiency Requirements Essential Skills and Attributes: Flexible, can-do approach with enthusiasm for varied tasks Exceptional organizational skills with ability to prioritize and manage constantly changing workloads Outstanding attention to detail and accuracy in all work Strong decision-making capabilities within areas of responsibility Ability to work independently with minimal supervision while knowing when to seek guidance Excellent teamwork skills with ability to work collaboratively under tight deadlines Technical Competencies: Proficient knowledge of Microsoft 365 package, particularly Excel and Word Comfortable with office equipment including printers, scanners, and binding machines Ability to learn new software systems and technology as required Personal Qualities: Strong communication skills with positive and enthusiastic approach Professional demeanor suitable for client-facing interactions Willingness to perform repetitive or physically demanding tasks as part of daily responsibilities Adaptability to changing priorities and business needs Commitment to maintaining confidentiality and professional standards About DAC Beachcroft We are a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We are market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK's top-five housebuilders. We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Bogota, Buenos Aires, Dublin, Lima, Los Angeles, Hong Kong, Madrid, Mexico City, Milan, New York, Paris, Rome, Santiago de Chile, and Singapore plus a representative office in Miami and broad network of affiliations across the globe. Our Commitment to Diversity and Inclusion At DAC Beachcroft we are committed to and recognise the importance of equity, diversity and inclusion across the board, including and beyond the protected characteristics. We take decisions based solely on merit. We value, welcome and seek out people with different backgrounds and life experiences, perspectives, beliefs, ways of thinking and identities. Benefits and Flexible Working We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.
Options Pilates
Part-Time Administrative Assistant – Hong Kong About the Role We are seeking a motivated and organized individual to join our dynamic fitness studio team in a client-focused administrative role. This part-time position offers an excellent opportunity to gain experience in the health and wellness industry while developing valuable administrative and customer service skills. The ideal candidate will thrive in a fast-paced environment and demonstrate genuine enthusiasm for supporting clients on their fitness journey. Position Details Part-time schedule: 3 working days per week, 4 hours per day Weekend availability required Location: Central, Hong Kong 4-month probationary period with comprehensive on-the-job training Key Responsibilities Front-of-House & Client Experience Warmly greet and assist walk-in clients, creating a welcoming studio atmosphere Manage reception operations including client check-ins and facility access Provide comprehensive information about classes, programs, and studio policies Support new client onboarding process and orientation sessions Handle client inquiries with professionalism and resolve issues promptly Maintain positive client relationships through exceptional service delivery Administrative & Booking Management Process class bookings, cancellations, and confirmations across multiple platforms including phone, email, and messaging systems Handle payment processing and maintain accurate financial records Follow up on outstanding fees and coordinate payment plans when necessary Coordinate student scheduling for courses, workshops, and certification exams Ensure data accuracy across all booking systems and client databases Generate reports on class attendance and booking trends Studio Operations Support Collaborate with instructors regarding studio capacity, equipment needs, and scheduling requirements Maintain pristine reception and studio areas, ensuring professional presentation at all times Conduct regular inventory checks and coordinate supply orders for studio materials and retail items Support facility maintenance by reporting issues and coordinating repairs Take full ownership of daily reception operations and opening/closing procedures Assist with special events, workshops, and promotional activities Reporting & Administrative Support Provide regular operational updates to management team Assist with marketing initiatives including social media content coordination Support instructor scheduling and substitute coordination Handle general correspondence and maintain organized filing systems Perform additional administrative duties as business needs require Requirements Essential Qualifications Friendly, professional demeanor with excellent interpersonal skills Strong organizational abilities with keen attention to detail Enthusiasm for fitness, wellness, and helping others achieve their goals Excellent verbal and written communication skills in English Proven ability to multitask effectively in a fast-paced environment Self-motivated with ability to work independently and take initiative Reliable, punctual, and committed to team collaboration Hong Kong citizenship or permanent residency required Preferred Experience Previous experience in customer service, hospitality, or administrative roles Familiarity with booking systems and payment processing Basic computer proficiency including email and scheduling software Interest in or knowledge of Pilates and fitness industry Benefits & Development Opportunities Competitive compensation with progression opportunities Mandatory Provident Fund (MPF) contributions included Comprehensive on-the-job training program Complimentary access to group Pilates classes (subject to availability) Discounted rates on private Pilates sessions and workshops Clear career progression pathways including advancement to supervisory and managerial positions Opportunity to work with internationally certified instructors Exposure to diverse client base and multicultural work environment Flexible part-time schedule supporting work-life balance About the Company Founded in 2009, Options Pilates stands as the pioneering international chain of Pilates and Movement studios worldwide. With established locations across Singapore, Hong Kong, and Dubai, we have built a reputation for excellence in delivering comprehensive Pilates programs. Our offerings include diverse class formats, specialized workshops, and professional instructor training certifications that meet international standards. We pride ourselves on creating inclusive environments where clients of all fitness levels can achieve their wellness goals while receiving expert guidance from our certified professionals.
Hella
About the Role We are seeking a highly organized, proactive, and strategically minded Executive Assistant to support the Executive Vice President of FORVIA HELLA Electronics China. This is a unique hybrid position combining traditional executive support with strategic planning responsibilities, offering an exceptional opportunity to work at the intersection of high-level administration and business strategy. FORVIA HELLA is a leading international automotive supplier and part of the FORVIA Group, specializing in high-performance lighting technology and vehicle electronics. With approximately 36,500 employees across 125+ locations worldwide, the company generated adjusted sales of €8.1 billion in fiscal year 2024. Through our Lifecycle Solutions Business Group, we also provide comprehensive services and products for spare parts, workshop business, and special vehicle manufacturers. Key Responsibilities Executive Assistant Functions: Prepare and coordinate global board meeting presentations and reports, ensuring adherence to strict timing and quality standards Support and coordinate List of Problems (LOP) tracking and resolution for Global Board initiatives Coordinate FORVIA Group presentations for executive committee meetings and shareholder assemblies Organize and manage local management meetings including Core Management meetings, Townhall sessions, and Management Workshops Provide comprehensive calendar management for the EVP, optimizing schedule efficiency and strategic priorities Manage budget planning for the FORVIA HELLA Electronics China Leadership cost center Track business-related issues and maintain regular status updates for executive leadership Coordinate high-level meetings and ensure seamless execution of corporate events Strategic Planning Support: Lead coordination and execution of FORVIA HELLA Electronics China Strategy Planning processes Participate in and coordinate region-focused business and strategy projects, including Chinese customer share expansion initiatives Support competitive benchmarking analysis and market intelligence gathering Coordinate joint venture evaluations and strategic partnership assessments Facilitate OKR (Objectives and Key Results) workshops, implementation, and reporting Assist in strategy formulation and roll-out across the China region Prepare executive-level strategic presentations and documentation Requirements Education and Experience: Bachelor's degree required Minimum 5+ years of experience in similar roles within large multinational companies Automotive industry experience strongly preferred Proven experience supporting VPs or Heads of Business in fast-paced, multinational corporate environments Demonstrated background in business strategic planning and execution Technical Skills: Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel Exceptional ability to consolidate complex data from multiple sources into clear, executive-level presentations Strong analytical skills with experience in market analysis and competitive intelligence Experience with OKR management systems and strategic planning frameworks Core Competencies: Exceptional English proficiency in both written and spoken communication Outstanding organizational and coordination abilities High emotional intelligence and professional discretion when handling confidential information Proactive problem-solving approach with ability to anticipate needs and remove obstacles Strong project management skills with ability to drive execution independently Matrix organization experience with ability to influence without direct authority Personal Attributes: Demonstrated integrity and ability to handle highly sensitive board materials and strategic information Cultural sensitivity and ability to work effectively in a diverse, international environment Adaptability and resilience in a dynamic, fast-changing business environment Strong attention to detail while maintaining focus on strategic objectives What We Offer FORVIA HELLA is committed to employee development and offers extensive opportunities for professional growth within our global organization. We foster an inclusive workplace culture that values diversity and provides a collaborative environment where innovation thrives. We welcome applications from all qualified candidates and are committed to creating an inclusive workplace regardless of ethnic or social background, age, religion, gender, disability, sexual orientation, or identity. Even if you don't meet every requirement listed, we encourage you to apply as we believe in developing our employees' potential and providing diverse career advancement opportunities. This role offers the unique opportunity to gain exposure to both operational excellence and strategic thinking at the highest levels of a major automotive supplier, making it an ideal position for ambitious professionals seeking to expand their skill set in both executive support and business strategy.
Australian National University
About the Role The Administration Officer position offers an exciting opportunity to support day-to-day operations within the prestigious ANU College of Arts and Social Sciences. Working in a dynamic and collaborative team environment, you will play a vital role in HR, finance, and student administration activities while contributing to the smooth delivery of services across one of Australia's leading academic institutions. This continuing or fixed-term full-time position is perfect for a proactive and highly organised professional who thrives in fast-paced academic environments and enjoys building meaningful connections with diverse stakeholders. You'll work closely with academic and professional staff, students, and central service areas, ensuring accurate record-keeping, responsive service delivery, and clear communication across all interactions. Key Responsibilities Student Administration Support: Manage coursework administration logistics, respond to student enquiries, and provide comprehensive administrative assistance throughout the academic lifecycle HR and Recruitment Activities: Assist with recruitment processes, support onboarding programs for new staff, and contribute to various human resources administrative functions Financial Administration: Handle day-to-day financial administration tasks, process transactions, and maintain accurate financial records in accordance with university policies Stakeholder Communication: Serve as a primary point of contact for students, staff, and visitors, providing professional and timely responses to enquiries across multiple channels Database and Records Management: Maintain accurate and up-to-date records across various administrative systems, ensuring data integrity and compliance with university standards Event and Program Support: Provide logistical coordination for college events, lectures, and academic programs, contributing to the college's vibrant calendar of activities Cross-functional Collaboration: Work collaboratively with academic staff, research teams, and administrative colleagues to support the college's research and educational objectives Process Improvement: Identify opportunities to enhance administrative processes and contribute to continuous improvement initiatives within the team Requirements Educational Background: Relevant tertiary qualifications in administration, business, or related field preferred, or equivalent professional experience Professional Experience: Demonstrated experience in office administration, customer service, HR, or finance roles, preferably within an educational or professional services environment Technical Proficiency: Strong computer skills including proficiency in Microsoft Office Suite, database management systems, and ability to quickly learn new digital platforms and administrative systems Communication Excellence: Exceptional written and verbal communication skills with the ability to interact professionally with diverse stakeholders including students, academic staff, and external partners Organisational Skills: Highly developed organisational abilities with proven capacity to manage competing priorities, meet deadlines, and maintain attention to detail in a fast-paced environment Interpersonal Abilities: Strong relationship-building skills with a genuine commitment to supporting academics and students, demonstrating cultural sensitivity and professional discretion Adaptability: Flexibility to adapt to changing priorities and requirements within the academic environment, with a solution-focused approach to challenges Work Authorization: Legal rights to live and work in Australia, with willingness to undergo background checks as part of the recruitment process About ANU College of Arts and Social Sciences The ANU College of Arts and Social Sciences (CASS) stands as one of six prestigious colleges within the Australian National University. Structured into two main research schools, the college offers comprehensive degree programs across more than 20 discipline areas while maintaining excellence in research spanning the creative arts, humanities, and social sciences. With a substantial international research presence, CASS serves as a major source of national policy advice and hosts an impressive roster of 57 members from the Australian Academy of the Humanities and the Academy of the Social Sciences of Australia. The college proudly supports 13 Australian Research Council Future Fellows and three ARC Laureates, demonstrating its commitment to cutting-edge research and academic excellence. As a vibrant hub of intellectual activity, the college hosts over 270 lectures, concerts, and exhibitions annually, with most events open to the public. The diverse community includes students, staff, and graduates from more than 60 nations, creating a rich multicultural environment that enhances campus life and academic discourse. Benefits and Culture This position offers competitive remuneration with superannuation benefits and the opportunity to work within Australia's leading university environment. You'll join a supportive team culture that values collaboration, professional development, and work-life balance while contributing to meaningful educational and research outcomes. The University actively encourages applications from Aboriginal and Torres Strait Islander people and is committed to diversity, inclusion, and equal employment opportunities for all backgrounds and identities.
ITW Properties
About the Role ITW Properties, a leading full-service real estate company in the UAE, is seeking a proactive and organized Admin Executive to join our dynamic real estate team. With a strong presence across Abu Dhabi, Dubai, Al Ain, and Yas Island, we deliver comprehensive real estate solutions in collaboration with top local and international developers. Our success is built on market expertise, client satisfaction, and professional excellence. This is an excellent opportunity for an experienced administrative professional to contribute to our continued growth while developing expertise in the thriving UAE real estate market. We are looking for immediate joiners who can seamlessly integrate into our fast-paced environment. Key Responsibilities Administrative Operations: Handle comprehensive day-to-day administrative tasks and office operations Maintain and organize property files, contracts, and documentation with meticulous attention to detail Prepare reports, correspondence, and official documents for management and clients Manage schedules, meetings, and appointments for senior executives and property consultants Ensure compliance with company procedures and UAE real estate regulations Property Management Support: Coordinate effectively with agents, clients, and management for all property-related matters Assist in processing tenancy contracts, renewals, and related legal paperwork Maintain accurate records of property listings, updates, and market changes Support property viewing arrangements and client coordination Monitor property maintenance requests and vendor communications Client Relations and Communication: Handle incoming calls, emails, and inquiries in a professional and timely manner Provide excellent customer service to existing and prospective clients Assist in preparing client presentations and property documentation Coordinate client meetings and property viewings Maintain confidential client information and transaction details Data Management and Technology: Support the team with accurate data entry and CRM system updates Generate regular reports on property performance and administrative metrics Maintain digital filing systems and database integrity Assist with marketing material preparation and distribution Requirements Experience and Education: Minimum 2-3 years of administrative experience in a professional environment At least 1 year of experience specifically in the real estate sector Bachelor's degree or relevant professional qualification Understanding of UAE real estate market dynamics and regulations preferred Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with CRM or property management systems is highly advantageous Strong data entry skills with high accuracy standards Familiarity with digital document management systems Personal Attributes: Exceptional organizational and multitasking abilities Strong communication and interpersonal skills Detail-oriented with excellent problem-solving capabilities Ability to work independently while maintaining team collaboration Professional demeanor and appearance Adaptability to fast-paced real estate environment Must be available to join immediately What We Offer Competitive salary package commensurate with experience Comprehensive career growth opportunities in the expanding real estate sector Supportive and professional work environment with experienced mentorship Ongoing training and development programs to enhance skills Annual leave and public holidays as per company policy Performance-based incentives and recognition programs Opportunity to work with prestigious local and international developers Professional development in one of the UAE's most dynamic industries Join ITW Properties and become part of a team that values excellence, innovation, and client satisfaction in the UAE's thriving real estate market.
City University of Hong Kong
About the Role Join City University of Hong Kong, a globally recognized institution ranked among the top universities worldwide. As part of our dynamic academic community, this position offers an exceptional opportunity to contribute to our mission of excellence in education, research, and innovation at one of Asia's most prestigious and internationally focused universities. Key Responsibilities Contribute to the university's academic and research objectives through dedicated professional service Collaborate with faculty, staff, and students to support institutional goals and initiatives Participate in university-wide projects and committees as assigned Maintain high standards of professional conduct and academic integrity Support the university's commitment to diversity, inclusion, and international excellence Engage in continuous professional development to enhance skills and knowledge Contribute to the positive campus culture and community engagement Assist in promoting the university's global reputation and international partnerships Requirements Relevant qualifications and experience commensurate with the position level Strong communication and interpersonal skills Ability to work effectively in a multicultural, international environment Commitment to excellence in higher education and research Demonstrated ability to work independently and as part of a team Proficiency in English; additional language skills advantageous Strong organizational and time management abilities Adaptability and openness to diverse perspectives and approaches Benefits Package Competitive compensation package commensurate with qualifications and experience Comprehensive leave entitlements including annual leave and professional development opportunities Medical and dental consultations available at the campus clinic for convenient healthcare access Professional development opportunities within a world-class academic environment International exposure through the university's extensive global network and partnerships Campus facilities access including libraries, research centers, and recreational amenities About City University of Hong Kong City University of Hong Kong stands as a beacon of academic excellence, consistently ranked among the world's top institutions. We are proud to hold the #54 position in Best Global Universities Rankings (U.S. News & World Report 2025-2026), #73 in World University Rankings (THE 2026), and #1 in the World's Most International Universities (THE 2024, 2025 & 2026). Our prestigious rankings include Young University Rankings #4 (THE 2024), Asia University Rankings #16 (THE 2025) and #7 (QS 2026). As an equal opportunity employer committed to diversity and inclusion, we welcome applications from qualified candidates of all backgrounds. We foster an inclusive environment that celebrates different perspectives and promotes innovation through cultural exchange and collaboration.
Perry Johnson Registrars, Inc.
About the Role Perry Johnson Registrars, Inc., an international company headquartered in the United States with operations in Bangalore, India, is seeking a dedicated Administrative Assistant to join our dynamic team. This full-time position offers the flexibility of remote work while supporting our growing operations in the Indian market. Key Responsibilities Schedule Management: Coordinate and maintain calendars, appointments, and meetings for team members and clients across different time zones Document Processing: Handle the processing, organization, and management of audit documents and certification materials with accuracy and attention to detail Client Communication: Conduct professional phone calls and email correspondence with clients, auditors, and certification bodies to facilitate smooth business operations General Office Support: Provide comprehensive administrative assistance including data entry, filing, record keeping, and database management Audit Coordination: Assist with audit-related activities, including document preparation, timeline management, and communication with auditing teams Report Preparation: Compile and format reports, presentations, and other business documents as required Customer Service: Respond to client inquiries and provide information about certification processes and company services Quality Assurance: Ensure all administrative processes meet company standards and regulatory requirements Requirements Education: Bachelor's degree or equivalent administrative experience preferred Communication Skills: Excellent written and verbal English communication abilities for international business correspondence Technical Proficiency: Strong computer skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software systems Organizational Abilities: Proven track record of managing multiple tasks, prioritizing workload, and meeting deadlines in a fast-paced environment Attention to Detail: High level of accuracy in document processing and data management Professional Demeanor: Ability to represent the company professionally in all client and stakeholder interactions Remote Work Capability: Self-motivated with the ability to work independently and maintain productivity in a remote work environment Time Management: Excellent ability to manage time across different time zones and coordinate with international teams Benefits Remote Work Flexibility: Work from the comfort of your home with flexible scheduling options International Exposure: Opportunity to work with a global company and gain experience in international business operations Professional Development: Growth opportunities within an established certification and registration company Competitive Compensation: Attractive salary package commensurate with experience and qualifications Join our team and contribute to our mission of providing world-class certification and registration services while developing your career in a supportive, international work environment.