BEAUTYSTREAMS
About Beautystreams Beautystreams is a leading global trend intelligence platform serving the beauty industry. We deliver market research, consumer insights, and forward-looking trend forecasts to brands and retailers worldwide, helping shape the future of beauty through data-driven intelligence. About the Role We are seeking a sharp, proactive Executive Business Partner to provide high-level administrative and operational support directly to our CEO. This is a high-trust, high-autonomy position designed for a seasoned professional who thrives in dynamic, fast-paced environments and excels at anticipating needs before they are expressed. You will serve as a strategic partner, bringing calm and organization to complex situations while maintaining the highest standards of discretion and professionalism. This is a fully remote position with significant travel requirements. You must be available to accompany the CEO on domestic and international business trips, serving as a trusted partner in managing logistics and ensuring seamless execution of business objectives across global markets. Key Responsibilities Executive Support & Calendar Management Own the CEO's calendar end-to-end, strategically scheduling meetings across multiple time zones while protecting critical focus time Coordinate complex scheduling with internal teams, external stakeholders, and international partners Manage meeting preparation, including agenda development, briefing materials, and follow-up actions Serve as primary gatekeeper for CEO access, ensuring efficient prioritization of requests Travel Coordination & Logistics Plan and execute comprehensive travel arrangements including flights, accommodations, ground transportation, dining reservations, and meeting logistics Accompany the CEO on business trips to provide on-site support and ensure smooth operations Handle travel contingencies and last-minute changes with resourcefulness and calm professionalism Manage travel documentation, expense reporting, and post-trip administrative tasks Communications Management Screen and prioritize incoming emails, drafting responses and correspondence as appropriate Manage inbound calls and maintain response timelines to ensure stakeholder satisfaction Facilitate internal and external communications on behalf of the CEO Prepare executive communications, presentations, and reports as needed Operational Support Support internal initiatives including HR coordination, team communications, and operational reporting Assist with project management and cross-functional collaboration Maintain confidential filing systems and document management protocols Coordinate board meetings, investor relations activities, and strategic planning sessions Legal & Compliance Coordination Assist with legal-adjacent tasks including contract review preparation and compliance tracking Coordinate with external legal counsel and manage legal documentation workflows Support due diligence processes and regulatory compliance initiatives Maintain confidentiality protocols for sensitive legal and business matters Requirements Essential Qualifications Native-level fluency in English, both written and spoken Minimum 3-5 years of experience in executive support, operations coordination, or senior administrative functions Proven ability and willingness to travel internationally (up to 50% travel requirement) Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously Strong independent work capabilities with minimal supervision required Professional Skills Advanced proficiency in calendar management systems, travel booking platforms, and office productivity software Excellent written and verbal communication skills with ability to represent the organization professionally Strong problem-solving abilities and resourcefulness in handling unexpected challenges Cultural sensitivity and adaptability for international business environments Discretion and integrity in handling confidential and sensitive information Preferred Qualifications Background or working knowledge in legal matters, including contracts, NDAs, and compliance procedures Experience supporting C-level executives in fast-growing or international organizations Familiarity with the beauty industry or consumer goods sector Multilingual capabilities for international business support What We Offer Remote Flexibility: Fully remote work arrangement with a globally distributed team Leadership Exposure: Direct access and visibility with senior leadership and strategic decision-making processes Competitive Compensation: Attractive compensation package commensurate with experience and qualifications Industry Exposure: Unique opportunity to gain insights into high-level operations within the dynamic beauty industry Professional Growth: Exposure to international business practices, strategic planning, and executive operations Career Development: Opportunity for recurring engagement and expanded responsibilities based on strong performance Travel Opportunities: International travel experience with exposure to global markets and business cultures This role offers an exceptional opportunity for a motivated professional to play a critical role in supporting executive leadership while gaining valuable exposure to international business operations in the innovative beauty intelligence sector.
ABG Sundal Collier
About the Role ABG Sundal Collier (ABGSC) is seeking a dedicated student to join our Oslo reception team as a Part-time Reception & Office Assistant. As the independent Nordic investment bank developed over 40 years, we enable businesses and capital to grow and perform across our offices in Oslo, Stockholm, Copenhagen, London, New York, Frankfurt, Singapore, and Lucerne. In this role, you will serve as a key point of contact for employees and visitors, ensuring a professional and welcoming experience that reflects our commitment to excellence and collaborative culture. Key Responsibilities Reception and Guest Services: Act as the primary point of contact for clients, visitors, and employees, providing a warm and professional welcome Manage visitor registration and ensure security protocols are followed Handle incoming calls and direct inquiries to appropriate departments Respond to straightforward email enquiries and provide general information about the company Maintain reception area presentation and ensure it reflects our professional standards Meeting and Event Support: Maintain the meeting room calendar and coordinate scheduling with reception colleagues Prepare, set up, and clear meeting rooms before, during, and after meetings Handle basic food and beverage preparation and service for meetings and events Set up and provide technical assistance with AV equipment in meeting rooms Support the professional execution of meetings, seminars, and events, including occasional evening engagements Print and prepare meeting materials as requested Ensure meeting spaces are properly equipped and maintained Administrative Support: Assist with general office administration tasks as needed Support various departments with ad-hoc projects and initiatives Help maintain office supplies and coordinate with vendors when necessary Contribute to creating a positive workplace environment through proactive service Requirements Education and Experience: Currently enrolled as a first- or second-year student pursuing a Bachelor's degree Previous experience or education in customer service, reception, or similar field is advantageous Demonstrated ability to balance work responsibilities with academic commitments Core Competencies: Structured and highly organised with exceptional attention to detail Outgoing and adaptable personality, comfortable in dynamic and fast-paced environments Strong service orientation with a natural can-do attitude Collaborative team player who maintains positivity under pressure Professional demeanor when interacting with diverse stakeholders Ability to handle unexpected situations with calm and solutions-oriented approach Language and Communication: Excellent verbal and written communication skills in both Norwegian and English Strong interpersonal skills and ability to represent the company professionally Comfortable using standard office technology and learning new systems What We Offer Professional Development: Real workplace experience in a prestigious investment banking environment Opportunity to develop professional skills while pursuing academic goals Exposure to high-level business operations and client interactions Mentorship and support from experienced colleagues who will help you settle in and grow Work Environment: Inclusive workplace with genuine team spirit and welcoming atmosphere Part of the independent Nordic investment bank with strong team culture Central Oslo location with excellent transportation connections Flexible part-time schedule designed to complement your studies Benefits and Perks: Access to company canteen with breakfast and lunch facilities Competitive compensation package Opportunity to work occasional evening events with additional compensation Professional networking opportunities within the financial services industry Collaborative culture where every voice is heard and contributions are valued This role offers an excellent opportunity for a motivated student to gain valuable experience in a professional financial services environment while maintaining focus on academic achievements. Join our team and become part of a dedicated group united in striving for excellence. Application Deadline: 31 May, 2026
MAERSK
About the Role APM Terminals is seeking an exceptional Executive Assistant to the Managing Director based in Lázaro Cárdenas. This high-impact position provides strategic administrative support directly to senior leadership, playing a critical role in enabling executive effectiveness and driving operational excellence. As a trusted partner to the Managing Director, you will operate in a fast-paced, international environment while maintaining the highest levels of discretion and professional judgment. With a vision to be a true integrator of container logistics and simplify our customers' supply chains, APM Terminals is building one global organization focused on supporting employees so they can best support our customers. This role offers direct exposure to strategic decision-making processes and the opportunity to build strong regional and global networks within our collaborative, diverse, and high-performing team environment. Key Responsibilities Executive & Strategic Support Act as a trusted partner to the Managing Director, providing proactive support and enabling focus on strategic priorities Take full ownership of the MD's calendar, managing complex scheduling across multiple stakeholders and time zones Provide comprehensive email and communication support, ensuring proper prioritization and timely follow-ups Act as an effective gatekeeper, optimizing the MD's time and decision-making effectiveness Anticipate needs and provide solutions before issues arise, demonstrating exceptional foresight and planning Planning & Coordination Organize and coordinate leadership meetings, town halls, and offsites with meticulous attention to detail Facilitate customer and stakeholder engagements, ensuring seamless execution Prepare and support presentations, reports, and materials for executive and board-level meetings Track action items, deadlines, and deliverables to ensure execution discipline and accountability Coordinate cross-functional initiatives and ensure alignment between various departments Travel & Expense Management Plan and execute comprehensive end-to-end travel logistics for both domestic and international trips Manage and process travel expenses with accuracy, ensuring full compliance with company policies Negotiate with vendors and service providers to optimize travel arrangements and costs Maintain detailed travel records and documentation for reporting purposes Stakeholder & Communication Management Act as a key liaison between the MD and local and regional leadership teams Serve as primary point of contact with global stakeholders and functions Manage visitors including customers, candidates, and senior officials with the highest level of professionalism Support and maintain internal communication channels across various platforms Facilitate effective information flow between departments and leadership levels Operational & Administrative Excellence Maintain documents, trackers, and reporting tools with exceptional accuracy and attention to detail Support Workday and system-related administrative processes including approvals and onboarding/offboarding coordination Coordinate people communications, updates, and engagement initiatives Lead or support ad-hoc projects and special initiatives as assigned Implement process improvements to enhance efficiency and effectiveness Requirements Experience & Qualifications Bachelor's degree in Business Administration, Finance, Communications, or related field preferred Proven experience as an Executive Assistant supporting senior leadership at Director level or above Experience in multinational or matrix organizations highly valued Demonstrated track record of supporting C-level executives in complex business environments Skills & Capabilities Exceptional organizational and prioritization skills with ability to manage competing demands Strong stakeholder management and influencing skills across all organizational levels High level of discretion, professionalism, and confidentiality in handling sensitive information Excellent written and verbal communication skills with ability to adapt tone and style Proven ability to manage multiple priorities effectively in fast-paced environments Proactive, solution-oriented mindset with high dependability and reliability Ways of Working Service-oriented mindset with strong ownership and accountability for deliverables Ability to work independently while collaborating effectively across global teams Strong attention to detail combined with continuous improvement mindset Comfortable navigating ambiguity and adapting to shifting priorities Cultural sensitivity and ability to work effectively in diverse, international settings Technical Skills Proficient in Microsoft Office Suite including Excel, PowerPoint, Outlook, and Teams Experience with HR systems such as Workday considered an advantage Strong digital and systems agility with ability to quickly learn new technologies Familiarity with project management tools and collaboration platforms Languages Fluent in English and Spanish required Additional languages considered an asset given our global operations What We Offer At APM Terminals, we enable you to become your best version