Administrative Assistant

About the Role

Te Kura Whatu Oho Mauri School of Psychological and Social Sciences is seeking an experienced Administrative Support professional to join our dynamic team in a varied and fast-paced role. This position provides essential support to the wider operations of our School while offering dedicated assistance to Te Puna Haumaru - Centre for Security and Crime Science.

This is a part-time position (18.75 hours per week) on a 12-month fixed-term contract, providing coverage during a period of parental leave. We offer flexibility in arranging these hours by mutual agreement, making this an excellent opportunity for work-life balance.

You will work collaboratively with the School Manager, Centre Director, academic staff, and students to ensure the seamless delivery of teaching, research, and engagement activities. As part of our supportive administrative team, you'll play a vital role in maintaining the high standards of service that our School is known for.

Key Responsibilities

• Provide high-level administrative support across multiple departments and functions
• Coordinate meetings, events, and the Centre's seminar series from planning through execution
• Manage internal and external communications with professionalism and attention to detail
• Assist with financial processes including budget monitoring, invoice processing, and expense management
• Arrange comprehensive travel logistics for staff and visiting researchers
• Prepare and process employment contracts and related HR documentation
• Support academic programme administration including examination coordination, timetabling, and postgraduate student processes
• Maintain accurate records and databases using various administrative systems
• Provide reception and front-of-house services as required
• Assist with research project administration and compliance requirements
• Support event planning and logistics for academic conferences and workshops
• Coordinate with external stakeholders, government agencies, and partner organisations
• Handle confidential information with discretion and maintain strict confidentiality protocols

Requirements

• Proven experience in administrative roles, preferably in tertiary education or similar complex environments
• Exceptional organisational skills with demonstrated ability to manage competing priorities and meet strict deadlines
• Strong written and verbal communication skills for interacting with diverse stakeholders
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with administrative systems, databases, and financial processes
• High level of attention to detail and commitment to delivering quality service
• Ability to work both independently and collaboratively within a team environment
• Proactive approach with strong problem-solving capabilities
• Professional demeanor and excellent interpersonal skills
• Discretion in handling sensitive and confidential information
• Flexibility and adaptability in a dynamic academic environment
• Legal right to live and work in New Zealand

About Te Kura Whatu Oho Mauri

Te Kura Whatu Oho Mauri is a vibrant, research-focused School committed to providing a creative and supportive environment for learning and research. We actively promote bicultural practice in psychology in line with Te Tiriti o Waitangi and maintain strong connections with Māori communities locally and nationally.

Te Puna Haumaru - Centre for Security and Crime Science is our dedicated research centre focused on producing high-quality empirical research that tangibly improves efforts to reduce crime and harm in New Zealand. The Centre provides an innovative environment for learning while preparing graduates for careers in crime prevention and related professions.

Why Join Us

The University of Waikato stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. When you join our team, you'll enjoy:

• Competitive salary commensurate with qualifications and experience
• Discounted onsite parking for convenient access to campus
• Career development opportunities within a prestigious academic institution
• Flexible working arrangements to support work-life balance
• Access to university facilities and resources
• Professional development support and training opportunities
• Collaborative and supportive work environment
• Opportunity to contribute to meaningful research and educational outcomes

Our university is distinctive for the diversity of its staff and students, and we encourage applicants with relevant capabilities from all backgrounds to apply. Our policies are guided by the principles of Te Tiriti o Waitangi and equal opportunity for all.

Applications close Sunday, 24 May 2026