Ubuy Inc
About the Role We are seeking a highly organized and detail-oriented Abroad Operations Coordinator to join our dynamic e-commerce business. As the Abroad Operations Coordinator, you will play a crucial role in managing and optimizing our international operations and ensuring the smooth flow of our business activities across different regions. Your exceptional coordination skills will contribute to our overall success in expanding our customer base globally. Key Responsibilities International Logistics Management: Coordinate and oversee international shipping and logistics operations Collaborate with shipping carriers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of products Monitor shipment schedules, track shipments, and resolve any delivery issues or delays Analyze shipping performance metrics and implement improvements to enhance delivery efficiency Manage international shipping documentation and ensure accurate customs declarations Supply Chain Coordination: Work closely with the warehouse team to ensure efficient inventory management across international warehouses Coordinate the replenishment and distribution of products to meet demand in different regions Optimize supply chain processes to minimize costs and maximize efficiency Develop and maintain inventory forecasting models for international markets Monitor stock levels and coordinate emergency replenishment when necessary Compliance and Documentation: Ensure compliance with all relevant international import and export regulations Manage and maintain accurate records of all international shipments, customs documentation, and permits Stay updated on any changes in international trade laws and regulations to ensure smooth operations Prepare and review commercial invoices, packing lists, and certificates of origin Coordinate with legal and compliance teams to address regulatory requirements Vendor Management: Collaborate with international suppliers and vendors to maintain strong relationships and ensure timely product sourcing Evaluate vendor performance and negotiate favorable terms and pricing for products and services Assist in identifying and onboarding new international vendors to expand our product range Conduct regular vendor assessments and performance reviews Manage vendor contracts and service level agreements Cross-Functional Collaboration: Provide support and guidance to regional teams to ensure consistent and efficient operations Share insights and recommendations to improve international operations and enhance customer experience Collaborate with customer service teams to resolve international shipping inquiries Work with finance teams to manage international payment processes and currency considerations Support business development initiatives for new international markets Data Analysis and Reporting: Generate regular reports on international operations performance and key metrics Analyze operational data to identify trends and improvement opportunities Present findings and recommendations to senior management Maintain operational dashboards and performance tracking systems Requirements Education and Experience: Bachelor's degree in business administration, Supply Chain Management, International Trade, or a related field Minimum 2 years of proven experience in international operations, logistics, or supply chain management Experience working in e-commerce or retail environments preferred Technical Skills: Familiarity with international trade regulations and customs procedures Proficiency in using software and tools related to logistics and supply chain management Experience with ERP systems and inventory management platforms Strong knowledge of Microsoft Office Suite, particularly Excel for data analysis Familiarity with freight management systems and tracking platforms Core Competencies: Strong analytical and problem-solving skills Excellent organizational and multitasking abilities Exceptional communication and interpersonal skills Detail-oriented with high accuracy in documentation Ability to adapt to a fast-paced and ever-changing e-commerce environment Ability to work independently and collaboratively within a team Strong time management skills with ability to prioritize multiple tasks Cultural sensitivity and awareness for international business operations Preferred Qualifications: Knowledge of multiple languages is an advantage Experience with international trade finance and payment methods Certification in supply chain management or logistics Previous experience in cross-border e-commerce operations This position offers an excellent opportunity to develop expertise in international operations while contributing to the growth of a dynamic e-commerce business. The role provides exposure to various aspects of global trade and supply chain management, making it ideal for professionals looking to advance their career in international business operations. This job description is intended to describe the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The Abroad Operations Coordinator may be required to perform other duties as assigned. Employment Details: Job Type: Full-time Work Location: In person
City University of Hong Kong
About the Role Join City University of Hong Kong, a leading international institution ranked among the world's top universities. We are seeking qualified professionals for Executive Officer positions to support our dynamic administrative operations. This is an excellent opportunity to contribute to a globally recognized university that has achieved remarkable rankings including #54 in Best Global Universities (U.S. News & World Report 2025-2026) and #1 in the World's Most International Universities. Candidates with less experience may be considered for appointment as Executive Officer II, providing a pathway for career development within our organization. Key Responsibilities Support senior management in strategic planning and implementation of university initiatives Coordinate administrative operations across multiple departments and faculties Manage complex projects from conception through completion, ensuring timely delivery Prepare comprehensive reports, presentations, and documentation for senior leadership Facilitate communication between various stakeholders including faculty, staff, and external partners Oversee budget planning and resource allocation for designated programs or departments Ensure compliance with university policies, procedures, and regulatory requirements Represent the university at meetings, conferences, and official functions as required Provide analytical support for decision-making processes through data collection and analysis Supervise and mentor junior administrative staff members Requirements Bachelor's degree in relevant field; advanced degree preferred Minimum 3-5 years of progressive administrative experience in higher education or related sector Demonstrated experience in project management and strategic planning Strong analytical and problem-solving capabilities Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite and database management systems Ability to work independently while managing multiple priorities in a fast-paced environment Strong interpersonal skills with ability to work effectively across diverse teams Experience with budget management and financial planning Knowledge of higher education administration and academic processes preferred Selection Process Shortlisted candidates will be invited to participate in a written assessment as part of the comprehensive selection process. This evaluation will assess analytical thinking, communication skills, and relevant professional competencies. Benefits Package We offer a highly competitive salary commensurate with qualifications and experience. Our comprehensive benefits package includes: Generous leave entitlements supporting work-life balance Medical and dental consultations at our well-equipped campus clinic Professional development opportunities within a world-class academic environment Access to university facilities and resources Opportunity to work in Hong Kong's most international university setting Why City University of Hong Kong As one of Asia's premier institutions, we provide an inspiring work environment that values diversity, innovation, and excellence. Our commitment to internationalization and academic distinction creates unique opportunities for professional growth and global collaboration.
Department of Education
About the Role The International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the Department of Education Victoria, working with schools to offer programs that connect students with the world. We are seeking an Administration Officer to join our School Support Unit (SSU) in a fixed-term position until 15 December 2028, supporting the delivery of high-quality international student programs across Victorian government schools. This VPS 3 grade position plays a crucial role in ensuring compliance with federal and state regulations while supporting schools in delivering exceptional services to international students. You will work closely with school leaders, International Student Coordinators, and departmental staff to maintain program standards and enhance student experiences. Key Responsibilities Program Administration & Compliance Work collaboratively with Victorian government schools to deliver a high-quality International Student Program (ISP) that meets all requirements under the Education Services for Overseas Students (ESOS) Act (Cth) Ensure strict compliance with Victorian Registration and Qualifications Agency guidelines and Child Safety Standards for overseas students aged under 18 Monitor compliance trends and assess the efficiency and effectiveness of current procedures Identify opportunities for improvement based on risk assessment and changing regulatory requirements Data Management & Record Keeping Maintain and update comprehensive international student records in the Department's Victorian International Student Information Tool (VISIT) Manage student information in the Commonwealth Government's PRISMS information system Ensure all data entry meets compliance requirements and maintains accuracy standards Generate reports and maintain documentation to support program oversight Stakeholder Engagement & Support Build and maintain productive working relationships with International Student Coordinators (ISCs) across multiple schools Provide administrative support and guidance to school leaders on international student matters Collaborate effectively with Department of Education staff to ensure seamless program delivery Assist schools with incident management by providing administrative support for strategic advice on high-criticality issues Professional Development Support Assist in coordinating professional development opportunities for principals and International Student Coordinators Support the implementation of specific projects that enhance services for fee-paying international students Contribute to the development of training materials and compliance resources Requirements Essential Skills & Experience Strong attention to detail and commitment to producing high-quality work Proven ability to show initiative and drive continuous improvement in processes Experience working effectively in small team environments Demonstrated ability to make positive contributions to workplace culture Excellent communication skills, both written and verbal Proficiency in database management and information systems Desirable Qualifications Previous experience in education administration or international student services Understanding of compliance frameworks and regulatory requirements Knowledge of Victorian education system and policies Experience with student information management systems Background in customer service or stakeholder relationship management What We Offer Professional Development Opportunities to work within a leading international education division Exposure to diverse cultural and educational environments Professional growth through compliance and project management experience Training and development opportunities in education administration Work Environment Collaborative team culture focused on supporting student success Flexible working arrangements within the public sector framework Modern office facilities in Melbourne CBD and Inner Metro locations Opportunity to contribute to Victoria's international education reputation Department Culture The Department of Education values diversity and inclusion in all forms, including gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. We strongly encourage applications from Aboriginal and Torres Strait Islander candidates and are committed to creating an inclusive workplace where all employees can thrive. This role offers an excellent opportunity to contribute to Victoria's international education sector while developing valuable skills in compliance, administration, and stakeholder management within a supportive government environment.
Australian National University
About the Role The Student Orientation Coordinator is a pivotal position within the Student Engagement and Education Management (SEEM) Division, operating under the Deputy Vice-Chancellor (Education) Portfolio. This full-time, fixed-term role (until August 2027) is designed for a service-oriented professional who excels at creating meaningful student experiences and fostering inclusive campus communities. As part of the dynamic Transition and Retention team, you will be instrumental in supporting students throughout their entire academic journey, from initial enrollment through graduation. SEEM is dedicated to providing comprehensive administrative support that enhances student success and engagement across all stages of the university experience. Key Responsibilities Program Development & Delivery: Plan, coordinate, and execute comprehensive orientation programs for both domestic and international students, with particular focus on Orientation Week activities and year-round transition support initiatives Stakeholder Collaboration: Work closely with internal teams including academic departments, student services, accommodation services, and international student support, as well as external community partners and service providers Student Engagement: Design and implement co-curricular engagement activities that promote student integration, academic success, and social connection within the university community Event Management: Oversee logistics for large-scale orientation events, including venue coordination, resource allocation, volunteer management, and timeline development Data Analysis & Reporting: Monitor program effectiveness through student feedback, participation metrics, and retention data to continuously improve orientation and transition services Team Leadership: Provide supervision and mentorship to team members and student volunteers as required, fostering a collaborative and inclusive work environment Cross-Cultural Support: Develop culturally responsive programming that addresses the unique needs of diverse student populations, including international students and Indigenous students Quality Assurance: Maintain high standards of service delivery while ensuring compliance with university policies and procedures Requirements Educational Background: Relevant tertiary qualification in education, student services, event management, or related field Professional Experience: Demonstrated experience in program coordination, event management, or student services within higher education or similar environments Communication Skills: Excellent written and verbal communication abilities with proven capacity to engage effectively with diverse stakeholders including students, staff, and external partners Project Management: Strong organizational and project management skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment Cultural Competency: Understanding of and sensitivity to the needs of diverse student populations, including international students and students from various cultural backgrounds Technology Proficiency: Competency with event management systems, student information systems, and standard office software applications Leadership Capabilities: Demonstrated ability to work independently while also contributing effectively to team environments, with potential for supervisory responsibilities Problem-Solving: Strong analytical and problem-solving skills with ability to adapt programs based on student feedback and changing institutional needs What We Offer Competitive Compensation: Attractive salary package with 17% superannuation contribution Professional Development: Opportunities for career growth within a leading research university environment Work-Life Balance: Full-time position with flexible working arrangements and comprehensive leave entitlements Inclusive Environment: Join a workplace that values diversity and inclusion, with strong commitment to equal employment opportunities Meaningful Impact: Make a direct difference in student success and university community building Collaborative Culture: Work within a supportive team environment that encourages innovation and professional excellence The Australian National University actively encourages applications from Aboriginal and Torres Strait Islander people and is committed to creating an inclusive workplace that celebrates diversity across all backgrounds and identities. The successful candidate must have rights to live and work in Australia and will be required to undergo a background check as part of the recruitment process.
Government schools
About the Role Join Strathmore Secondary College as an International Student Program Homestay Coordinator in this fixed-term, full-time position supporting our thriving international student community. As part of our Education Support team (Level 1, Range 3), you'll play a vital role in ensuring the safety, wellbeing, and successful integration of international students through comprehensive homestay program management. Strathmore Secondary College is a high-performing institution of approximately 2,000 students located in Melbourne's northern suburbs. Our college has achieved remarkable recognition, becoming the first secondary school in the Asia-Pacific region to receive Visible Learning Certification in 2024. We're committed to academic excellence while fostering an inspiring and nurturing environment guided by our PRIDE values: Perseverance, Respect, Integrity, Diversity, and Excellence. Key Responsibilities Homestay Program Management: Oversee all international student homestay requirements in compliance with Department of Education International Student Program policies and regulations Monitor and maintain comprehensive homestay program databases with accurate, up-to-date information Coordinate homestay placements matching students with appropriate host families Prepare and distribute homestay responsibility agreements and documentation Compliance and Safety Monitoring: Regularly verify Working with Children Check validity and send renewal reminders to homestay providers Follow up on outstanding mandatory documents and ensure compliance with Child Safe Standards Assist students turning 18 with Working with Children Check applications Conduct site visits and complete inspection checklists for homestay properties Maintain detailed records of inspections and compliance activities Administrative Support: Enter homestay profile data into the Department of Education VISIT system Process and distribute homestay invoices to parents and students Prepare arrival and enrollment documentation for incoming international students Support change of welfare procedures and related paperwork Maintain holiday registers including forms, itineraries, and parental consent documentation Stakeholder Communication: Liaise with parents, agents, and students regarding homestay arrangements and visa requirements Provide written and verbal communication support regarding compliance requirements and student progress Coordinate with the Finance Manager on invoice payments and follow-up procedures Collaborate with front office administration and the International Student Coordinator on enrollment processes Student Support Services: Assist with arrival and reception support for new international students Monitor student wellbeing within homestay placements Support visa-related inquiries and documentation Coordinate with various school departments including library, timetabling, and student management systems Requirements Essential Qualifications and Experience: Demonstrated capacity to perform duties within established guidelines and frameworks Strong coordination and support skills relevant to educational administration Proven ability to work collaboratively in team environments Excellent oral and written communication skills with diverse stakeholders Technical knowledge and expertise in database management and administrative systems Key Competencies: Experience in compliance monitoring and regulatory requirements Strong organizational skills with attention to detail and accuracy Ability to manage multiple priorities and meet strict deadlines Problem-solving skills and capacity to work with minimal supervision Cultural sensitivity and understanding of international student needs Professional Attributes: Commitment to professional learning and continuous improvement Ability to provide advice and support to management and school staff Strong interpersonal skills for working with students, families, and external agencies Understanding of child safety requirements and duty of care obligations Flexibility to adapt to changing priorities and operational needs Working Conditions This role operates within Range 3 parameters, featuring management responsibility and accountability for professional support services. You'll have latitude in determining how to achieve targets and goals within established procedures and school policy. The position involves managing staff and resolving issues with minimal reference to senior management, while providing timely reports and advice on matters relating to the international student program. Professional Development and Support Strathmore Secondary College is committed to supporting employee growth through comprehensive induction programs, ongoing professional development opportunities, and access to the latest educational innovations. As part of our diverse and inclusive workplace, you'll join a team of 290 dedicated staff members working collaboratively to support student success. Our college values diversity and inclusion in all forms and provides a safe, respectful, and inclusive workplace environment. We offer flexible work arrangements and reasonable adjustments to support all employees in achieving their professional goals while maintaining work-life balance. School Environment You'll work within a dynamic educational environment that celebrates academic excellence, music, visual and performing arts, and sport. Our college's partnership with the Victorian Space Science