Project Coordinator

About the Role

Join Aecon Group Inc., a leading infrastructure company delivering transformative transportation networks, critical energy projects, and nuclear programs across North America and internationally. We're seeking a Project Coordinator to support our Major Projects East operations in the Virgin Islands, working on world-class infrastructure projects that connect communities and power future generations.

Reporting directly to the Project Manager, you'll play a crucial role in ensuring efficient and profitable project execution in St. Thomas/St. Croix, supporting complex civil construction operations that enhance Caribbean island communities through innovative infrastructure solutions.

Key Responsibilities
Project Support & Coordination:

• Assist in efficient scheduling and deployment of various work crews to optimize project timelines
• Perform comprehensive site previews and inspections in preparation for locate requests
• Support project planning activities and coordinate with multiple stakeholders
• Facilitate communication between field teams, management, and external partners
• Generate detailed reports for major customers and internal stakeholders as required

Inventory & Materials Management:

• Assist in inventory management, control, and related systems development
• Coordinate and procure specialty materials and specialized tooling
• Manage small specialty tool inventory including control, maintenance, and certification tracking
• Ensure safe, organized storage and handling of materials and equipment
• Receive, validate, off-load, and process vendor deliveries and related paperwork
• Facilitate rush deliveries of critical materials and tooling to field crews

Data Analysis & Reporting:

• Review and summarize weekly equipment utilization reports and correct misallocations
• Query, analyze, and report on operational data from various systems to enhance efficiency
• Develop comprehensive understanding of project budgets, cost reports, and revenue forecasts
• Track and maintain area-specific worker training matrices
• Monitor quality assurance processes and track non-conformances with appropriate follow-up

Safety & Compliance:

• Ensure compliance with Aecon Health & Safety and Environmental Manual requirements
• Track quality and frequency of safety inspection reporting
• Assist in acquiring required safety and experience documentation from subcontractors
• Support implementation of safety protocols and continuous improvement initiatives

Administrative Functions:

• Manage time entry, travel booking, and weekly scheduling for field personnel
• Coordinate training programs and maintain certification records
• Support document management and project administration activities

Requirements
Education & Licensing:

• Bachelor's degree in Civil Engineering, Construction Management, or equivalent experience
• Valid driver's license with clean driving record

Technical Skills:

• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Experience with SharePoint and project management software
• Strong analytical skills for data interpretation and reporting
• Familiarity with construction industry software and systems preferred

Experience & Knowledge:

• Previous experience in the construction or infrastructure industry strongly preferred
• Understanding of civil construction processes and project management principles
• Knowledge of safety protocols and quality assurance practices
• Familiarity with inventory management and procurement processes

Personal Attributes:

• Excellent written and verbal communication skills
• Strong organizational abilities with attention to detail
• Self-motivated with ability to work independently and as part of a team
• Adaptable to flexible work schedules to meet project deadlines
• Problem-solving mindset with proactive approach to challenges
• Commitment to safety and quality standards

What We Offer

At Aecon, we're committed to supporting our employees' success and well-being through:

Comprehensive Benefits:

• Complete health and wellness programs supporting mental, emotional, and physical well-being for you and your family
• Competitive compensation package commensurate with experience

Professional Development:

• Access to Aecon University for continuous learning and skill enhancement
• Tuition reimbursement programs for continued education
• Leadership development programs and career advancement opportunities
• Mentorship and professional growth initiatives

Culture & Values:

• Safety Always - Our #1 core value anchoring our workplace culture
• Work environment built on integrity, accountability, and inclusion
• Opportunities in a company where people feel valued, supported, and empowered
• Collaborative team environment focused on mutual respect and innovation

Join our best-in-class team and help build infrastructure with purpose. At Aecon, you'll be part of delivering some of the most impactful infrastructure projects of this generation while building a rewarding career in a company committed to excellence, safety, and community impact.

Aecon is an equal opportunity employer committed to fostering belonging across our organization. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin