KOS SG PTE. LTD.

KOS SG PTE. LTD.

Office Admin Executive | Leading International Law Firm About the Company Our client is a leading international law firm with a strong presence across major financial markets. As the firm continues to expand its operations, it is seeking a capable and professional Office Admin Executive to join its team. This is a pivotal support role that contributes directly to the smooth and efficient running of a fast-paced legal environment, ensuring that employees, visitors, and daily operations are supported to the highest standard. The successful candidate will report to the Office Manager and work closely with a range of internal stakeholders to deliver seamless administrative, facilities, and operational support across the office. About the Role This role offers the opportunity to be an integral part of a professional legal services environment, taking ownership of a broad and varied portfolio of office administration and operational support responsibilities. The ideal candidate is reliable, detail-oriented, and comfortable managing both office-based and occasional outdoor duties. Key Responsibilities Provide reprographic services including printing, photocopying, scanning, binding, and professional document preparation Handle confidential documents with discretion, maintaining proper processes for document storage, retrieval, archiving, and secure disposal Manage all incoming and outgoing mail, courier services, and external deliveries in a timely and organised manner Coordinate document delivery and collection to and from government authorities, courts, legal institutions, and external organisations Provide reception support, including greeting visitors, handling telephone enquiries, and directing calls and requests to the appropriate parties Assist with meeting room setup, office events, workshops, and internal functions, ensuring spaces are well-prepared and presented Maintain office common areas, copy rooms, pantry facilities, and meeting rooms in a clean, tidy, and professional condition at all times Manage stationery, pantry inventory, and office supply procurement, monitoring stock levels and placing orders as required Support invoice verification, banking errands, expense submissions, and other day-to-day administrative and finance-related functions Coordinate equipment maintenance and liaise with external service providers and vendors as required Assist with onboarding logistics for new joiners, including workstation setup and preparation of necessary office supplies and access materials Provide general administrative and operational support as directed by management and senior stakeholders Requirements Secondary School, Diploma, or equivalent qualification Minimum 3 years of relevant experience in a professional services firm, financial institution, or corporate environment Good command of spoken and written English Professional presentation with a strong customer-service-oriented mindset Proficient in Microsoft Office and general computer applications Ability to effectively manage multiple tasks and competing priorities in a dynamic environment Strong organisational and time management skills with excellent attention to detail Reliable, proactive, and capable of working independently with minimal supervision Willingness to perform both office-based and outdoor duties as required Strong sense of responsibility, integrity, and professionalism, particularly when handling confidential legal materials What's on Offer The opportunity to work within a prestigious international law firm with a strong market reputation A collaborative and professional workplace environment Exposure to a dynamic and high-standard professional services setting Competitive compensation and an attractive benefits package