University of Auckland

University of Auckland

About the Role We are seeking a dedicated part-time Administrator to provide comprehensive administrative support to the Global Partnerships and Development team and the Associate Director within our International Office. This position offers an excellent opportunity for someone connected to the university community or a former student with international experience who is seeking meaningful part-time employment. The ideal candidate will demonstrate a strong service orientation and possess natural relationship-building abilities to support our diverse international programs and initiatives. This is a part-time position requiring 20 hours per week over a 12-month fixed-term contract. We offer significant flexibility in scheduling, allowing you to choose which days you work or adjust shift lengths to accommodate other commitments and achieve optimal work-life balance. Key Responsibilities International Program Support: Provide comprehensive administrative assistance for international programs, including responding to inquiries from prospective and current students, promoting student mobility opportunities, and maintaining program databases Event Coordination: Plan and coordinate logistics for student events, staff orientation sessions, and detailed itineraries for international visitors, ensuring seamless execution of all activities Financial Administration: Manage various financial processes including preparing purchase orders, processing invoices, tracking expenses, and maintaining accurate financial records in compliance with university policies Operational Support: Coordinate travel arrangements for staff and students, manage documentation requirements, maintain organized filing systems, and ensure adequate office supplies and resources Communications Management: Handle both internal and external communications, draft correspondence, and serve as a liaison between various stakeholders including students, staff, and international partners Database Management: Maintain accurate records of program participants, update contact databases, and generate reports as required for program evaluation and planning Quality Assurance: Ensure all processes meet university standards and compliance requirements while maintaining confidentiality of sensitive information Requirements Demonstrated experience in administration or office-based environments with proven ability to manage multiple tasks simultaneously Strong organizational skills with exceptional attention to detail and ability to maintain accuracy under pressure Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with capability to quickly learn new software systems Ability to handle sensitive information and challenging situations with discretion, professionalism, and composure Proven ability to work collaboratively in team environments while also demonstrating independent problem-solving capabilities Experience managing competing priorities and meeting tight deadlines in fast-paced environments Preferred Qualifications Previous exposure to tertiary education environments or international settings, which may include experience as a current student or participation in international student exchange programs Relevant tertiary qualification in administration, business, or related field Understanding of international education frameworks and student mobility programs Experience with financial administration and budget management Multilingual capabilities or cultural competency in working with diverse populations What We Offer Join Waipapa Taumata Rau | The University of Auckland, New Zealand's premier university employing over 6,000 academic and professional staff supporting more than 47,000 students. As one of New Zealand's largest employers, we foster an environment that supports professional growth and recognizes excellence through a comprehensive benefits package: Competitive Compensation: Attractive salary package negotiable based on skills and experience Generous Leave: Five weeks annual leave plus public holidays Retirement Benefits: Superannuation and KiwiSaver contributions up to 6.75% Flexible Work Arrangements: Options for working from home and adaptive hours to support work-life balance Family Support: Leading and inclusive parental leave options Professional Development: Access to career development programs and training opportunities Campus Amenities: Discounted on-site facilities and services Inclusive Environment: Commitment to equity outcomes and support services for diverse staff members The University is dedicated to meeting its obligations under the Treaty of Waitangi and creating an equitable, safe, and inclusive workplace for all staff and students.