Event Coordinator

Events & Invitation Management Specialist

Airbus Portugal SA | Parque das Nações, Lisbon | Permanent | Professional Level

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About the Role

Join Airbus Portugal SA as part of the international and cross-divisional Exhibitions, Events & Protocol (GV) team, where you will play a meaningful role in delivering memorable customer experiences that strengthen the Airbus brand and reputation on a global stage.

This position is embedded within a dynamic project environment, supporting the end-to-end invitation and participant management process for a wide portfolio of events, exhibitions, and conferences. In addition to event operations, you will serve as a key support resource for the internal Event Management Platform, helping users across the business get the most out of this critical tool.

If you are organised, tech-savvy, customer-oriented, and thrive in multicultural, fast-paced environments, this is an excellent opportunity to grow your career within one of the world's leading aerospace companies.

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Responsibilities

Invitation Management

• Own and manage the complete invitation process for selected events, from initial planning through to distribution
• Collect and consolidate invitation lists, identifying and resolving duplicate entries to ensure data integrity
• Design and create event invitations within the event management platform
• Send out save-the-date communications, formal invitations, and follow-up reminders in a timely and professional manner

Participant Management

• Manage incoming responses and collect all relevant logistics data from attendees
• Follow up on outstanding registrations and missing information to ensure complete records
• Provide regular status reports and updates to the Project Manager and/or Business Focal Point
• Compile and deliver accurate final participant lists to the relevant stakeholders ahead of each event
• Serve as a first point of contact for participant queries, escalating or redirecting to the Business Focal Point where appropriate

Event Management Platform Support

• Act as the go-to resource for internal users of the Event Management platform, providing guidance and resolving usage queries
• Maintain and coordinate end-user access rights, ensuring appropriate permissions are in place
• Support the Business Owner in implementing platform updates and rolling out new functionalities
• Develop and distribute user-friendly "how-to" guides, best practice tips, and guidelines to help the broader team maximise platform usage

General

• Collaborate effectively with cross-functional and international project teams across Airbus divisions
• Maintain a strong awareness of compliance requirements, acting with integrity in all aspects of the role in line with Airbus values and standards

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Requirements

• Proven experience working with IT tools such as CRM systems, database management platforms, or similar — experience with dedicated event management tools is a distinct advantage
• Highly structured and organised approach to work, with strong attention to detail
• Effective communication skills, both written and verbal, with the ability to liaise confidently across teams and levels
• Solid project management skills, with the ability to manage multiple tasks and deadlines simultaneously
• Strong customer orientation and a proactive, solution-driven mindset
• Comfortable working in a multicultural environment and collaborating with international stakeholders
• Collaborative team player who takes ownership and contributes positively to team dynamics
• Proficient in Google Workspace or equivalent tools including Sheets, Slides, and Docs
• Fluent in English (additional European languages are an advantage)

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Benefits

• Diverse career opportunities across Airbus European core countries and other regions worldwide
• Hybrid working model, offering flexibility to combine onsite and remote work
• Modern office location at Parque das Nações, Lisbon, with excellent public transport connections
• Engaging onboarding experience designed to set you up for success from day one
• A motivated, collaborative team that is actively shaping the future of Airbus Global Business Services (GBS)
• Broad exposure to a wide range of business activities and functions, from communications and events to audit and environmental topics
• A workplace culture grounded in inclusion, equal opportunities, and workforce diversity — all applications are welcomed regardless of background, age, gender, disability, sexual orientation, or religious belief

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Airbus is committed to equal opportunities for all and will never request any form of monetary exchange as part of a recruitment process. Airbus supports flexible working arrangements wherever possible to foster collaboration and innovative thinking.