We are seeking a motivated and detail-oriented Administrative Assistant to support the day-to-day operations of the Systemic Sclerosis Unit at the Vall d'Hebron Research Institute (VHIR). This is an excellent opportunity to contribute meaningfully to cutting-edge biomedical research in the field of autoimmune diseases within one of Europe's leading hospital research environments.

In this role, you will play a key part in ensuring the smooth coordination of clinical and research activities — from managing patient data and clinical databases to supporting research teams and facilitating patient interactions. You will work within a multidisciplinary team of healthcare professionals and researchers, making a tangible impact on the quality and efficiency of both patient care and scientific output.

The position is a full-time technical and scientific activities contract linked to project activities, with an expected start date of September 2026.

Responsibilities

Coordinate and manage clinical databases, including systematic data entry and ongoing quality control to ensure accuracy and integrity
Support and actively participate in research projects related to autoimmune diseases, contributing to administrative and operational aspects of study delivery
Coordinate clinical research activities, including contacting patients, scheduling and confirming study visits, and administering research questionnaires
Organise and maintain patient records in compliance with applicable data protection and healthcare regulations
Code and classify healthcare data in accordance with established protocols and standards
Support patient care coordination activities, acting as a liaison between clinical staff, researchers, and patients as required
Analyse and maintain clinical databases, identifying inconsistencies and ensuring data is kept current and complete
Assist with the preparation of reports, documentation, and administrative materials to support ongoing research projects
Collaborate closely with multidisciplinary teams including clinicians, researchers, and administrative staff to ensure seamless project coordination

Requirements

Education & Qualifications

Senior Technician qualification in Healthcare Documentation and Administration (or equivalent)
Additional or specialised training in Microsoft Access, REDCap, and SAP
Full professional fluency in Catalan, Spanish, and English

Experience & Skills

Demonstrated experience working with clinical databases and data management systems in a healthcare or research setting
Proven ability to work effectively as part of a multidisciplinary team, adapting to dynamic priorities and collaborative working practices
Strong organisational and time-management skills, with the ability to handle multiple concurrent tasks and meet deadlines
Excellent communication skills, with experience interacting professionally with healthcare professionals, researchers, and patients
High level of attention to detail and commitment to data quality and confidentiality
Familiarity with healthcare data coding practices and patient record management is an advantage

Working Conditions

Working hours: Full-time (37.5 hours per week) with flexible working arrangements
Contract type: Technical and scientific activities contract linked to project activities
Start date: September 2026
Compensation: Competitive salary aligned with the applicable Collective Agreement pay scale, determined by experience, skills, and responsibilities
Application deadline: 14 August 2026

What We Offer

Joining VHIR means becoming part of a world-class biomedical research institution — a public sector organisation dedicated to promoting and developing research, innovation, and teaching at Vall d'Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).

A dynamic, international scientific environment of excellence where cutting-edge biomedical research is continuously developed
Continuous learning and professional development pathways to support your long-term career growth
Flexible working hours to support work-life balance
23 days of annual leave plus 9 additional personal days
A flexible remuneration programme including meal vouchers, health insurance, transport support, and more
Access to a corporate benefits platform offering significant discounts on travel, culture, technology, gastronomy, sports, and more
"Feel Good, Feel VHIR" — VHIR's comprehensive wellbeing programme built around four pillars: Feel Well, Feel Connected, Feel Empowered, and Feel Welcomed, offering

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About VHIR

Vall d'Hebron Institut de Recerca (VHIR) is a leading biomedical research institution based in Barcelona, Spain, affiliated with the Vall d'Hebron University Hospital. The institute conducts cutting-edge clinical and translational research across a wide range of medical disciplines, including autoimmune diseases, oncology, and rare conditions. VHIR is committed to advancing scientific knowledge and improving patient outcomes through the integration of research, innovation, and high-quality healthcare.