International Payroll Specialist

We are seeking an experienced International Payroll & Compliance Specialist to join our dynamic finance team in Lisbon, Portugal. This is a fixed-term employee position with a leading global IoT and connected transportation company that has been certified as a "Great Place to Work™." As a subject matter expert for payroll operations in Italy and France, you will play a crucial role in ensuring accurate payroll processing while navigating complex local employment standards and serving as a trusted advisor to our international workforce.

We are a global leader in IoT and connected transportation, advancing security by connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Our open platform and marketplace, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points daily, we leverage data analytics and machine learning to improve productivity, optimize fleets through fuel consumption reduction, enhance driver safety, and achieve strong regulatory compliance.

• Payroll Processing & Administration: Prepare, validate, and process payroll in accordance with established schedules for multiple countries, ensuring accuracy and timeliness
• Employee Lifecycle Management: Handle employee enrollments and terminations for payroll processing, maintaining comprehensive records and ensuring smooth transitions
• Data Validation & Quality Control: Review payroll period changes including personal and employment information updates, position changes, pay rates, and additional payments for accuracy
• Financial Reporting: Download, review, and validate payroll reports and journal entries, including payroll accruals and periodic taxable benefits reconciliations
• Compliance Management: Monitor changes to employment standards legislation across jurisdictions to ensure ongoing payroll compliance and regulatory adherence
• Employee Support: Address payroll-related inquiries from employees with professionalism and accuracy, providing clear explanations of payroll processes and policies
• Audit & Documentation: Prepare internal audit reports for senior management and maintain detailed documentation of all payroll processes and procedures
• Benefits Coordination: Work closely with internal teams on benefit requirements for leaves of absence requests, disability paperwork, and other employee benefit matters
• Year-End Processing: Assist in preparation of year-end tax forms and annual payroll reconciliations across multiple jurisdictions
• Entitlement Monitoring: Monitor employees' entitlement balance accuracy to prevent overpayments and ensure proper accrual management
• Process Improvement: Identify opportunities to streamline payroll processes and implement best practices across international operations

• Experience: Minimum 5+ years of hands-on experience in Italian and international payroll processing and administration
• Education: Post-Secondary Diploma or Degree in Business, Finance, Accounting, or related field
• Language Skills: Bilingual proficiency in English and Italian (both verbal and written) is required; additional languages such as French, German, Spanish, or Portuguese are considered valuable assets
• Technical Expertise: Solid understanding of payroll methodology, tax calculations, and employment standards across multiple jurisdictions
• Mathematical Skills: Advanced mathematical, accounting, and bookkeeping capabilities with high attention to detail and accuracy
• Technology Proficiency: Technical competence in Google Suite and AI-driven tools, with ability to quickly adapt to new payroll systems and software
• Communication: Excellent proofreading and communication skills with the ability to engage effectively with all levels of the organization
• Personal Attributes: Strong analytical skills with ability to make well-judged decisions, solve problems effectively, and manage multiple payroll schedules simultaneously
• Work Style: Team-player with entrepreneurial mindset who thrives in a flat organizational structure and fast-paced, ever-changing environment

• Flexible Work Arrangements: Hybrid working model with systems and policies supporting both in-person and virtual work
• Home Office Support: Home office reimbursement program to ensure you have the tools needed for remote work success
• Modern Workplace: Access to fantastic, state-of-the-art office facilities in a beautiful, safe, and clean environment
• Sustainable Transportation: Electric vehicle purchase incentive program and public transportation reimbursement
• Financial Security: Employer pension contributions to support your long-term financial planning
• Health & Wellness: Subsidized fitness membership to support your physical well-being
• Professional Development: Co-pay tuition reimbursement program to support continued learning and career advancement
• Work-Life Balance: Flexible arrangements that