Travel Expenses Administrative Specialist
Vector Synergy
Luxembourg, Luxembourg
Full-time
Posted Today
Job Description
Administrative Expenses Specialist
About the Role
Key Responsibilities
Mandatory Qualifications
Required Experience
Preferred Experience
Company Information
Location: Luxembourg
About the Role
We are seeking an experienced Administrative Expenses Specialist to join our team in Luxembourg. This position involves managing various administrative and accounting functions within an international banking environment, focusing on travel expenses, accounts payable/receivable, and VAT compliance processes.
Key Responsibilities
- Control and approval of travel expenses in accordance with organizational travel policy and procedures
- Provide help desk support to travelers for queries regarding expense reimbursements
- Control supplier invoices and assist in the Procure to Pay process
- Handle queries from suppliers and internal counterparties
- Prepare KPI reports for management review
- Assist in payment processing of administrative expenses
- Support VAT compliance processes and recovery claims
- Perform regular controls as outlined in the Internal Control Framework
- Execute accounting, reporting, and reconciliation activities for administrative expenses
- Assist in the production of financial reports
Mandatory Qualifications
- Certified secondary-level education plus certificate/diploma in accounting/administration (minimum 2 years) or equivalent proven experience
- English proficiency: Independent user level (B2 or equivalent CEFR)
- French proficiency: Good knowledge (B1 level or equivalent CEFR) in reading, writing, and speaking
Required Experience
- Minimum 2 years of professional experience in accounting, administrative assistance, or related field
- Experience with common Enterprise Resource Planning (ERP) software
Preferred Experience
- Administrative expenses experience in international organizations
- Staff expense reimbursement processing (travel and other expenses)
- Accounts Payable and Receivable management (validation, problem-solving, client service)
- HR transaction payments
- VAT recovery claims processing
- Client servicing experience
Company Information
VECTOR SYNERGY sp. z o.o. is a professional services company based in Poland, specializing in providing skilled professionals to international organizations and financial institutions.
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Travel Expenses Administrative Specialist
Vector Synergy