Executive Assistant - Television Distribution, Singapore

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. NBCUniversal Singapore earned a Great Place to Work certification as a result of our dynamic, inclusive and resilient culture. Here you can live your passion.

NBCUniversal International Television Distribution ('TVD') is responsible for the distribution of NBCUniversal product to all forms of television and new media platforms over 200 territories internationally. NBCUniversal's content portfolio includes a vast and diverse library of more than 4,200 feature films and 110,000 television episodes, including current and classic titles, non-scripted programming, sports, news, long-form and short-form programming and locally produced content from around the world.

Core Purpose: To provide high-level administrative and operational support to the Senior Sales Executives, enabling efficient client engagement, effective deal execution, strong reporting discipline, and smooth day-to-day business operations. Your work enables the team to focus on revenue generation by streamlining processes and optimizing client interactions.

• Manage calendars across time zones for Senior Vice Presidents and Vice-President of the TV Distribution team to ensure strategic sales meetings and high-value client touchpoints take precedence
• Schedule internal, client and partner meetings, including video calls and in-person meetings
• Ensure agendas, dial-in details, meeting rooms and materials are prepared in advance
• Anticipate conflicts and optimize scheduling priorities

• Arrange all business travel including flights, hotels, ground transport and visas where required for client meetings, regional business trips, markets and conferences
• Ensure flawless execution of client-facing activities, manage last-minute changes when needed
• Prepare and submit T&E claims accurately and on time; ensure policy compliance and resolve discrepancies

• Act as liaison for client communications, scheduling calls and meetings with key partners
• Develop meeting schedules for major industry events with a focus on maximizing networking opportunities and client engagement
• Organize client engagement and networking sessions to strengthen revenue-driving relationships
• Maintain and update client lists, invitations, and RSVP tracking for screenings, premieres, and industry events

• Reporting & Data Management: Collate and validate data for weekly, monthly, and quarterly sales reports; coordinate inputs across territories; ensure accuracy, consistency, and timely submission; maintain organized records and version control
• Client & CRM Management: Maintain accurate client contact details and trackers that evolve into CRM insights, enabling personalized outreach and strategic engagement
• Process & Documentation: Organize and maintain shared drives, trackers, and documentation for client engagement, event planning, and sales processes
• Workflow Coordination: Track key deadlines, submissions, and follow-ups; facilitate smooth communication between Sales, Legal, Finance, Marketing, and other NBCU teams to ensure operational efficiency

• Handle courier arrangements, document formatting, and ad-hoc administrative tasks

This role is a key enabler of revenue delivery, ensuring that:

• Sales executives remain focused on clients and deal-making
• Reporting discipline is maintained for management and finance
• Client engagement is professional and seamless
• The