Site Administrator

We are seeking a dedicated Site Administrator to join our team near Frankfurt, Germany for an immediate start. This is a fixed-term contract position lasting 10-12 months, offering an excellent opportunity to contribute to site operations in a dynamic construction environment. The role requires full-time, on-site presence and involves supporting various administrative functions critical to smooth project execution.

• Subcontractor Management: Collect and verify subcontractor working hours, ensuring accurate time recording and compliance with project requirements
• Record Keeping: Maintain comprehensive and organized records of all site activities, documentation, and administrative processes
• Invoice Processing: Receive, review, and file invoices from suppliers and subcontractors, ensuring proper documentation and approval workflows
• Site Induction Coordination: Organize and facilitate site induction programs for new personnel, ensuring compliance with health and safety protocols
• Database Management: Input and maintain accurate data across various database systems, ensuring information integrity and accessibility
• Communication Support: Coordinate with project teams, subcontractors, and management to facilitate smooth information flow
• Document Management: Organize and maintain filing systems for contracts, permits, safety documentation, and project correspondence
• Compliance Monitoring: Assist in ensuring adherence to local regulations and company policies
• Administrative Support: Provide general administrative assistance to site management as required

• Work Authorization: Valid passport allowing work in Germany (UK passport holders must possess appropriate work visa for Germany)
• Experience: Minimum 4 years of administration experience, preferably in construction or similar industrial environment
• Technical Skills: Proficient knowledge of Microsoft Outlook, Excel, Word, and various database systems
• Certification: Valid Safepass Card required
• Previous Experience: Demonstrated experience in similar site administration or construction support role
• Communication Skills: Strong verbal and written communication abilities
• Organizational Skills: Excellent attention to detail and ability to manage multiple tasks simultaneously
• Flexibility: Ability to work in fast-paced construction environment and adapt to changing priorities
• Reliability: Punctual and dependable with strong work ethic

• Schedule: Monday to Friday, 7:00 AM to 5:00 PM
• Location: On-site position near Frankfurt, Germany
• Duration: 10-12 month fixed-term contract
• Environment: Active construction site requiring adherence to safety protocols

This position offers competitive compensation and the opportunity to gain valuable experience in international construction project administration while working with a professional team in Germany's dynamic construction sector.