CCIS The Conference Company is a leading international conference management organisation with over two decades of experience delivering high-quality events for the global healthcare sector and multinational corporations. Based in Shannon, Co. Clare, CCIS is recognised for its commitment to operational excellence, client satisfaction, and the seamless execution of complex national and international events. As the company continues to grow, it offers its team members real opportunities for career development, leadership exposure, and global industry experience.

About the Role

We are seeking a highly organised and motivated Project Administrator to join our dynamic team. This is a key operational role that supports projects across all stages of the event-management lifecycle — from initial venue research and proposal development through to on-site delivery. Reporting directly to the General Manager, the successful candidate will play an integral part in ensuring that every conference and meeting is planned and executed to the highest standard.

This position is ideally suited to someone with a background in hospitality, events, or a related field who thrives in a fast-paced environment and takes pride in delivering exceptional results. There is strong potential for career advancement for the right individual as the organisation continues to expand its portfolio of global clients.

Key Responsibilities

Conduct thorough venue research and prepare detailed proposals that align with client briefs and budgetary requirements
Support contract negotiations with venues and suppliers, ensuring favourable terms and service standards are maintained
Assist in the end-to-end planning and execution of national and international conferences, meetings, and corporate events
Ensure all client requirements are clearly understood, documented, and delivered upon throughout the project lifecycle
Provide comprehensive administrative support across multiple concurrent projects, including document preparation, project tracking, timeline management, and scheduling
Maintain accurate records and project files, ensuring information is up to date and accessible to the wider team
Coordinate communication between internal teams, clients, venues, and third-party suppliers
Support on-site event delivery, including attendance at domestic and international events when required
Manage competing priorities and deadlines effectively, demonstrating composure and adaptability under time pressure
Contribute proactively to team meetings, process improvements, and the overall success of the projects department

Candidate Requirements

A minimum of two years' experience in the hospitality, events, or a closely related sector is required
Strong written and verbal communication skills, with a consistently high standard of professionalism in all client and stakeholder interactions
Excellent organisational skills and the ability to multitask effectively across several active projects simultaneously
High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new project management tools and systems
A proactive, dependable, and collaborative team player who takes ownership of their responsibilities
Strong critical-thinking and problem-solving skills with the ability to anticipate challenges and act decisively
Flexibility to travel domestically and internationally on occasion as project requirements demand
Candidates must be within commutable distance of Shannon, Co. Clare, as this is a fully on-site, in-person role

What's on Offer

Competitive salary commensurate with experience
Company pension scheme with employer support
International travel opportunities, with exposure to global events and industry networks
On-site parking at the Shannon office
Collaborative and supportive work environment within a vibrant, close-knit team
Regular company socials and team events that foster a positive and connected workplace culture
Leadership exposure and mentorship, working directly alongside senior management with clear pathways for career progression

Applications will be reviewed on an ongoing basis. Early application is encouraged.

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About CCIS The Conference Company

CCIS The Conference Company is a leading international conference management organisation based in Shannon, Co. Clare, Ireland, with over two decades of experience in delivering high-quality events for the global healthcare sector and multinational corporations. The company specialises in the full lifecycle management of national and international conferences and meetings, providing expert planning, coordination, and on-site delivery services. Known for its commitment to operational excellence and outstanding client service, CCIS partners with organisations worldwide to create seamless and impactful event experiences.