Executive Assistant
The TreasuryJob Description
Executive Assistant — Chief Legal Officer & Chief Information Officer
Te Tai Ōhanga – The Treasury | Enabling Services
About the Role
Are you a highly organised and proactive professional with a passion for delivering exceptional executive support? Te Tai Ōhanga – The Treasury is looking for an experienced and motivated Executive Assistant to join our Enabling Services group and provide critical support to our Chief Legal Officer and Chief Information Officer.
As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of your leaders' day-to-day activities. Your high-quality executive and administrative support will enable them to focus on their strategic priorities. This role requires professionalism, discretion, and the ability to manage competing demands in a dynamic and fast-paced environment.
The ideal candidate will bring a positive, can-do attitude — someone who is eager to learn, thrives as part of a collaborative team, and is committed to contributing to an enjoyable, high-performing work culture.
Key Responsibilities
- Manage and coordinate complex diaries, itineraries, and meeting schedules, resolving conflicts and ensuring priorities are consistently met
- Screen, assess, and manage requests for your leaders' time, ensuring they are well-prepared for all engagements
- Oversee and manage email inboxes, flagging urgent matters and drafting correspondence as required
- Coordinate meetings, including logistics, agendas, minutes, and follow-up actions
- Process invoices, expense claims, and purchasing cards in line with Treasury's finance processes
- Arrange domestic and international travel, including itineraries, accommodation, and expense reconciliation
- Act as the first point of contact for internal and external stakeholders, building and maintaining strong professional relationships
- Liaise with Ministers' offices, senior officials, and other key stakeholders across the public sector
- Provide mentoring and guidance to other administrative staff
- Identify and recommend ideas for improving administrative processes and activities
About Te Tai Ōhanga – The Treasury
At Te Tai Ōhanga – The Treasury, we're focused on securing a better future for Aotearoa New Zealand and the people who call it home. As the Government's lead economic and financial advisor, we work to lift living standards now and for generations to come.
We want Aotearoa to be prosperous — and for that prosperity to be sustainable and inclusive, so all New Zealanders can take part in a healthy and resilient economy and society. Our talented people bring diverse experience to some of the country's most complex and interconnected issues, including child wellbeing, climate change, health, housing, and sustainable public financing. Every day, they influence, advise, and support Ministers, Crown Chief Executives, and Government decision-makers to shape a thriving future for Aotearoa.
About You
To excel in this role, you will bring:
- A proven track record as a high-performing Executive Assistant supporting senior leaders or executives
- Demonstrated ability to work effectively in a complex, fast-paced environment
- Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organisational and time management skills, with the ability to prioritise and manage competing demands with composure
- Excellent written and verbal communication skills, with a professional and approachable demeanour
- High levels of integrity, discretion, and sound judgement when handling sensitive and confidential information
- Strong relationship-building skills, with the ability to work collaboratively across diverse teams and stakeholder groups
- A proactive and solutions-focused mindset, with the ability to anticipate needs and resolve issues independently
- An understanding of and commitment to the principles of Te Tiriti o Waitangi
- A willingness to promote biculturalism and responsiveness to Māori issues
- Knowledge of the government environment and public sector processes
- The ability to meet the requirements to hold a New Zealand Government National Security Clearance
What We Offer
This is an important role, and we'll do all we can to support your success. At Te Tai Ōhanga, we are committed to your wellbeing, development, and sense of belonging:
- Flexible work arrangements to support a positive work/life balance
- Five weeks of annual leave, along with a range of health and wellbeing initiatives
- A vibrant and connected workplace culture, including social events, sports teams, and employee networks
Interested in this position?
Don't miss out on this opportunity. Apply now and take the next step in your career.
About The Treasury
Te Tai Ōhanga - The Treasury is New Zealand's lead economic and financial adviser to the government, playing a central role in shaping the country's fiscal and economic policy. The organisation provides independent advice to ministers on matters including government expenditure, taxation, and long-term economic strategy. As a core public service agency, The Treasury works to improve the living standards of New Zealanders by supporting sound and sustainable economic management.
