Office Administrator
Job Description
Office Administrator
Location: Remote (South Africa)
Employment Type: Full-Time
Department: Operations & Administration
Reports To: Operations Manager / Managing Director
About Lamqora
Lamqora is a modern recruitment and workforce solutions company dedicated to helping businesses attract, hire, and retain exceptional talent. We partner with startups, SMEs, and enterprise organisations to deliver a comprehensive suite of services, including Recruitment, Executive Search, Recruitment Process Outsourcing (RPO), Talent Acquisition, Employer Branding, Workforce Consulting, and HR Technology solutions.
As we continue to expand across the UK, Europe, Africa, and international markets, we are looking for a highly organised and proactive Office Administrator to support our daily operations and ensure the smooth running of the business.
About the Role
As an Office Administrator at Lamqora, you will be responsible for coordinating administrative operations, maintaining company records, supporting internal teams, and ensuring efficient business processes across the organisation.
You will work closely with our Recruitment, Sales, Customer Success, Finance, and Leadership teams to provide administrative support that enables the business to operate at its best — delivering an exceptional experience to both clients and candidates every step of the way.
This role is ideally suited to someone who thrives on organisation, enjoys problem-solving, and is comfortable managing multiple priorities in a fast-paced remote environment. You will be a trusted operational backbone of the business, and your contribution will be visible and valued from day one.
Key Responsibilities
Office Administration
- Manage daily administrative operations across the business
- Maintain organised digital filing systems and company documentation
- Prepare reports, business correspondence, presentations, and operational documents
- Monitor shared company inboxes and distribute enquiries appropriately
- Manage office supplies and software subscriptions where applicable
- Ensure administrative procedures are followed consistently across all departments
Calendar & Meeting Coordination
- Schedule internal meetings, client meetings, interviews, and training sessions
- Coordinate executive and departmental calendars
- Prepare meeting agendas and record accurate meeting minutes
- Follow up on outstanding action items and deadlines
- Coordinate virtual meetings across multiple time zones
Recruitment Administration
- Schedule candidate interviews and manage associated logistics
- Prepare offer letters, contracts, and onboarding documentation
- Update and maintain candidate records within the Applicant Tracking System (ATS)
- Coordinate reference checks and onboarding activities
- Support recruiters with day-to-day administrative tasks to keep the hiring process moving efficiently
CRM & Data Management
- Maintain accurate client, candidate, and prospect records within HubSpot CRM
- Update contacts, companies, deals, and activities consistently
- Perform routine CRM data audits to ensure data integrity
- Generate operational reports and dashboards for management review
Financial & Operational Support
- Assist with preparing quotations, invoices, and purchase requests
- Maintain supplier and vendor records
- Support expense tracking and document reconciliation
- Assist with operational budgeting and procurement administration where required
Customer & Team Support
- Respond to general client and candidate enquiries in a professional and timely manner
- Coordinate internal communications between departments
- Support Customer Success and Business Development teams with administrative requests
- Uphold high standards of professionalism across all business communications
Process Improvement
- Identify opportunities to improve administrative systems and workflows
- Develop and maintain Standard Operating Procedures (SOPs)
- Assist with implementing new business systems and automation tools
- Support operational improvement initiatives across the organisation
Key Performance Indicators
Success in this role will be measured by:
- Accuracy and quality of administrative work
- Timely completion of assigned tasks and deliverables
- CRM and ATS data quality and consistency
- Calendar and meeting coordination efficiency
- Document turnaround times
- Internal stakeholder satisfaction
- Contributions to process improvement
- Compliance with company procedures and standards
Required Experience & Skills
- 2–5 years of experience in Office Administration, Business Administration, Operations Support, or Administrative Coordination
- Excellent written and spoken English communication skills
- Strong organisational and time-management abilities
- High attention to detail and a commitment to accuracy
- Excellent interpersonal and communication skills
- Ability to manage multiple priorities simultaneously without compromising quality
- Comfortable working independently and proactively in a fully remote environment
Preferred Background
Experience within one or more of the following industries is
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About Lamqora
Lamqora is a South Africa-based talent acquisition and recruitment solutions firm specializing in connecting businesses with high-performing professionals across international markets. The company partners with organizations to manage end-to-end recruitment processes, helping clients build strong, capable teams that drive business growth and innovation. With a focus on global talent strategies and remote recruitment capabilities, Lamqora delivers tailored hiring solutions that align with the unique needs of each client.