University of Auckland
About the Role We are seeking a dedicated part-time Administrator to provide comprehensive administrative support to the Global Partnerships and Development team and the Associate Director within our International Office. This position offers an excellent opportunity for someone connected to the university community or a former student with international experience who is seeking meaningful part-time employment. The ideal candidate will demonstrate a strong service orientation and possess natural relationship-building abilities to support our diverse international programs and initiatives. This is a part-time position requiring 20 hours per week over a 12-month fixed-term contract. We offer significant flexibility in scheduling, allowing you to choose which days you work or adjust shift lengths to accommodate other commitments and achieve optimal work-life balance. Key Responsibilities International Program Support: Provide comprehensive administrative assistance for international programs, including responding to inquiries from prospective and current students, promoting student mobility opportunities, and maintaining program databases Event Coordination: Plan and coordinate logistics for student events, staff orientation sessions, and detailed itineraries for international visitors, ensuring seamless execution of all activities Financial Administration: Manage various financial processes including preparing purchase orders, processing invoices, tracking expenses, and maintaining accurate financial records in compliance with university policies Operational Support: Coordinate travel arrangements for staff and students, manage documentation requirements, maintain organized filing systems, and ensure adequate office supplies and resources Communications Management: Handle both internal and external communications, draft correspondence, and serve as a liaison between various stakeholders including students, staff, and international partners Database Management: Maintain accurate records of program participants, update contact databases, and generate reports as required for program evaluation and planning Quality Assurance: Ensure all processes meet university standards and compliance requirements while maintaining confidentiality of sensitive information Requirements Demonstrated experience in administration or office-based environments with proven ability to manage multiple tasks simultaneously Strong organizational skills with exceptional attention to detail and ability to maintain accuracy under pressure Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with capability to quickly learn new software systems Ability to handle sensitive information and challenging situations with discretion, professionalism, and composure Proven ability to work collaboratively in team environments while also demonstrating independent problem-solving capabilities Experience managing competing priorities and meeting tight deadlines in fast-paced environments Preferred Qualifications Previous exposure to tertiary education environments or international settings, which may include experience as a current student or participation in international student exchange programs Relevant tertiary qualification in administration, business, or related field Understanding of international education frameworks and student mobility programs Experience with financial administration and budget management Multilingual capabilities or cultural competency in working with diverse populations What We Offer Join Waipapa Taumata Rau | The University of Auckland, New Zealand's premier university employing over 6,000 academic and professional staff supporting more than 47,000 students. As one of New Zealand's largest employers, we foster an environment that supports professional growth and recognizes excellence through a comprehensive benefits package: Competitive Compensation: Attractive salary package negotiable based on skills and experience Generous Leave: Five weeks annual leave plus public holidays Retirement Benefits: Superannuation and KiwiSaver contributions up to 6.75% Flexible Work Arrangements: Options for working from home and adaptive hours to support work-life balance Family Support: Leading and inclusive parental leave options Professional Development: Access to career development programs and training opportunities Campus Amenities: Discounted on-site facilities and services Inclusive Environment: Commitment to equity outcomes and support services for diverse staff members The University is dedicated to meeting its obligations under the Treaty of Waitangi and creating an equitable, safe, and inclusive workplace for all staff and students.
Department of Internal Affairs NZ
About Us The Identity Services branch delivers identity products and services that enable customers to register their life events, access services from other public and private sector agencies and businesses, and travel seamlessly overseas. The branch has programmes of work and support functions that include data analysis and insights, information sharing, forecasting, systems, service design, risk and assurance, intelligence and investigations, engagement and education, operational policy, product innovation, international product strategy and commercial. The Role As a Workforce Analyst in our team, you'll play a critical role in ensuring our frontline teams are resourced to meet demand across all channels of service delivery. You'll provide high-quality planning and analytical insight that allows the business to deploy its people efficiently and effectively, ensuring the right skills are available in the right places at the right time. Key Responsibilities: Analyze data to understand customer demand trends, channel shifts, and the impact of operational changes Shape workforce plans and support recruitment and scheduling decisions Provide advice to help optimize capacity across the wider group Partner with system and technical teams to maintain and improve workforce planning tools Monitor system performance and identify opportunities for enhancements Deliver insights that directly contribute to improved service delivery and better workforce utilization This role reports to the Manager Forecasting and Planning and can be based in Auckland, Wellington, or Christchurch. What You Bring Essential Requirements: Experience in forecasting, planning, or schedule management within a busy, production-based environment Solid understanding of how operational systems and processes interact Comfort working with large and complex datasets Ability to identify trends, interpret insights, and communicate their impact on workforce requirements Well-developed Excel capability and sharp analytical mindset Confidence working with digital tools and technology Strong relationship-building skills across diverse stakeholders New Zealand citizenship Desirable: Relevant tertiary qualification or equivalent experience What We Offer At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo. Salary Range: $71,767 - $89,310 Application Details Applications close Friday 17th April at 5pm. You must have the legal right to live and work in New Zealand to be considered for this role. We're committed to ensuring our application process is accessible to everyone and can provide support to ensure the process meets your needs.
NBCUniversal
About NBCUniversal NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. NBCUniversal Singapore earned a Great Place to Work certification as a result of our dynamic, inclusive and resilient culture. Here you can live your passion. About NBCUniversal International Television Distribution NBCUniversal International Television Distribution ('TVD') is responsible for the distribution of NBCUniversal product to all forms of television and new media platforms over 200 territories internationally. NBCUniversal's content portfolio includes a vast and diverse library of more than 4,200 feature films and 110,000 television episodes, including current and classic titles, non-scripted programming, sports, news, long-form and short-form programming and locally produced content from around the world. Role Overview Core Purpose: To provide high-level administrative and operational support to the Senior Sales Executives, enabling efficient client engagement, effective deal execution, strong reporting discipline, and smooth day-to-day business operations. Your work enables the team to focus on revenue generation by streamlining processes and optimizing client interactions. Key Responsibilities Calendar & Meeting Management for Senior Sales Executives Manage calendars across time zones for Senior Vice Presidents and Vice-President of the TV Distribution team to ensure strategic sales meetings and high-value client touchpoints take precedence Schedule internal, client and partner meetings, including video calls and in-person meetings Ensure agendas, dial-in details, meeting rooms and materials are prepared in advance Anticipate conflicts and optimize scheduling priorities Travel, Logistics & Expense Management Arrange all business travel including flights, hotels, ground transport and visas where required for client meetings, regional business trips, markets and conferences Ensure flawless execution of client-facing activities, manage last-minute changes when needed Prepare and submit T&E claims accurately and on time; ensure policy compliance and resolve discrepancies Sales Support Act as liaison for client communications, scheduling calls and meetings with key partners Develop meeting schedules for major industry events with a focus on maximizing networking opportunities and client engagement Organize client engagement and networking sessions to strengthen revenue-driving relationships Maintain and update client lists, invitations, and RSVP tracking for screenings, premieres, and industry events Sales Reporting & Operations Reporting & Data Management: Collate and validate data for weekly, monthly, and quarterly sales reports; coordinate inputs across territories; ensure accuracy, consistency, and timely submission; maintain organized records and version control Client & CRM Management: Maintain accurate client contact details and trackers that evolve into CRM insights, enabling personalized outreach and strategic engagement Process & Documentation: Organize and maintain shared drives, trackers, and documentation for client engagement, event planning, and sales processes Workflow Coordination: Track key deadlines, submissions, and follow-ups; facilitate smooth communication between Sales, Legal, Finance, Marketing, and other NBCU teams to ensure operational efficiency General Administration Handle courier arrangements, document formatting, and ad-hoc administrative tasks Why This Role Is Valuable to TVD This role is a key enabler of revenue delivery, ensuring that: Sales executives remain focused on clients and deal-making Reporting discipline is maintained for management and finance Client engagement is professional and seamless The
DIMENSIONS INTERNATIONAL COLLEGE
Receptionist - Orchard Campus Location: Orchard Campus (Nearest MRT: Somerset Station) Working Hours: Monday to Friday, 8:30 AM to 6:00 PM Salary: $2,000 - $2,500 per month (commensurate with experience) Job Type: Full-time, Permanent Key Responsibilities: Station at reception counter and provide excellent front desk service Answer phone inquiries and transfer calls to appropriate departments Take detailed messages for Directors and Management Handle front desk duties including managing deliveries and walk-in inquiries Monitor and manage student attendance; issue late slips and advisory letters as needed Assist Executives with administrative tasks including data entry, document verification, and printing materials for teachers Support campus operations by coordinating printer and water cooler servicing, ordering stationery and campus supplies, and arranging contractor services for repairs Perform other duties as assigned Requirements: Ability to work independently and collaboratively in a team environment Excellent telephone etiquette and communication skills Strong follow-up and organizational abilities Proficient in computer skills, particularly MS Office applications Ability to work effectively under pressure Professional and courteous demeanor Benefits: Professional development opportunities Full-time permanent position with stable working hours We regret that only shortlisted candidates will be notified.