Precision for Medicine
Manager of Clinical Systems — Records Management (LATAM) About the Role As part of an exciting expansion across Mexico, Brazil, Argentina, Colombia, Chile, and Peru, we are looking for an experienced and driven Manager of Records Management to join our growing LATAM team. This is a pivotal leadership role responsible for building and overseeing a high-performing team of Documents Specialists, Quality Review Specialists, and TMF Leads who ensure the quality and compliance of study-specific Trial Master Files (TMF) across a dynamic portfolio of clinical programs. In this role, you will provide hands-on leadership and strategic oversight to ensure that essential clinical study documents are filed in accordance with Good Clinical Practice (GCP), relevant regulatory requirements, and established Standard Operating Procedures (SOPs). You will also partner closely with cross-functional leadership to drive continuous process improvement and operational efficiency across the Records Management function and broader Clinical Solutions team. This is a remote-eligible position offering the opportunity to make a meaningful impact on clinical trial operations at a regional scale. Responsibilities TMF Oversight & Quality (60%) Oversee staff performing TMF-related activities, including document quality review and processing, TMF quality review, and study-level engagement to ensure filing of essential clinical study documents Review the study TMF Plan and TMF Document Index to ensure alignment of staff activities with study-specific requirements Assist in addressing cross-functional questions related to TMF management and alignment with study-specific documentation Ensure proper execution of role-specific activities and oversee the quality of TMF support provided by Documents Specialists, Quality Review Specialists, and/or TMF Leads Complete periodic and random quality and completeness checks of work performed by team members Review TMF metrics via system reports and dashboards; identify process and staff performance challenges and take corrective action as needed Ensure all required TMF-related documentation is filed accurately in the eTMF system Identify systemic issues with quality and completeness of study-specific TMFs, recommend solutions, and support team members in implementing mitigation strategies Support staff in communications with project teams related to issues and noncompliance with TMF-related standards Proactively anticipate challenges to TMF compliance and identify early risk signals; develop and implement plans to increase compliance and follow up on non-compliance Support audits and inspections, attending audit/inspection meetings as required Address escalations related to TMF issues and lead the implementation of solutions and mitigation strategies Support team members on internal and external study calls when issues or escalations arise Contribute to Business Development activities, including proposal responses and participation in Bid Defense meetings related to TMF processes Monitor team member assignments on studies in alignment with budgets; oversee reporting of potential out-of-scope activities to Project Management as needed Oversee staff performing responsibilities in Sponsor eTMF systems and deliver insightful solutions for challenges faced by team members Engage with cross-functional stakeholders and Sponsors to proactively eliminate emerging issues with TMF completeness or quality Staff Management (30%) Conduct weekly or biweekly one-on-one meetings with team members to discuss workload, performance, responsibilities, and professional development Ensure effective prioritization of work and team members' ability to meet expected timelines while delivering quality outcomes Perform annual and semi-annual performance reviews, providing clear and constructive feedback to promote performance excellence Identify staff development and training needs to ensure consistently high-level performance across the team Train staff in the execution of their responsibilities and in the adoption of ongoing and new processes and procedures Review applications, interview candidates, and make informed hiring decisions for new team members Ensure the team is fully staffed and capable of supporting all clinical documents management requirements within the TMF Execute financial oversight and ensure team members have assigned studies or tasks to support appropriate allocation to billable work and full utilization Process Improvement (10%) Support process improvement initiatives and adoption of best practices across Clinical Solutions Collaborate in drafting SOPs, Forms, and Work Instructions as assigned by leadership Communicate emerging trends and recommend process improvements and targeted training for the Records Management team Identify gaps in knowledge, processes, or expectations among external project team members and recommend re-training, communication, and engagement strategies Provide subject matter expertise and support to internal stakeholders and external partners in promoting TMF best practices Requirements Education & Experience Bachelor's degree or international equivalent
Rocket Lab Corporation
About Rocket Lab Rocket Lab is an end-to-end space company delivering responsive launch services, complete spacecraft design and manufacturing, payloads, satellite components, and more — all with the goal of opening access to space. The rockets and satellites Rocket Lab builds and launches enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation, missions to combat climate change, national security, and exciting new technology demonstrations. Rocket Lab's Electron rocket has become the second most frequently launched U.S. rocket annually and has delivered more than 230 satellites to orbit. Alongside Electron, Rocket Lab is developing Neutron — a medium-lift, reusable launch vehicle designed for larger constellation deployment. The Space Systems business designs and builds an extensive line of satellites, payloads, and components, including spacecraft selected to support NASA missions to the Moon and Mars, and components used on the James Webb Space Telescope. About the Supply Chain Team Rocket Lab's Supply Chain team is responsible for the flow of all materials, products, and components through the business. With many of Rocket Lab's own products functioning as critical components to internal and customer missions alike, the Supply Chain team has a direct impact on the success of every rocket and satellite program. They set up assembly kits that enable technicians to build Electron and Neutron rockets, manage inventory, oversee shipping and receiving, handle direct and indirect procurement, and inspect and verify that all materials and products meet compliance standards. They are the chain that links all teams together — and are critical to Rocket Lab's success. About the Role Based on-site at Rocket Lab's Auckland Production Complex in Mt. Wellington, Auckland, the Inventory Coordinator II is responsible for ensuring the seamless flow of thousands of components and hundreds of orders to internal and external customers on a just-in-time basis. This role exists to support Operations teams in achieving daily and weekly production targets, including managing production deviations and re-prioritisation as needed. By championing Supply Chain DIFOT (Delivery in Full, On Time) and maintaining high customer service levels, the Inventory Coordinator ensures the right parts are delivered to the right place at the right time — enabling efficient and effective production outcomes. This is a night shift position, working 40 hours per week on the following schedule: Monday – Thursday: 3:00 PM – 1:30 AM Responsibilities Receive and process inwards goods on a FIFO (First In, First Out) basis, following all relevant SOPs and ensuring accurate stock rotation and inventory records in LN Investigate and resolve inventory discrepancies, and complete daily cycle counts to maintain accuracy across all stock locations Uphold standard operating procedures and maintain a tidy, organised warehouse environment in line with 5S principles Deliver components, production kits, and Kanban materials accurately and on time to support production priorities Efficiently pick, pack, and dispatch items, and complete logistics runner tasks to support ongoing operations Move and replenish raw materials as needed, collaborating cross-functionally to identify and relieve bottlenecks Provide professional, service-focused assistance to walk-up customer inquiries from internal stakeholders Follow all health and safety policies, wear correct PPE at all times, and promptly report near misses or incidents Perform other duties as reasonably required to support Supply Chain and Operations teams Required Qualifications High school diploma and 2+ years of experience within a manufacturing environment Proficient in Microsoft Office products including Outlook, Excel, Word, PowerPoint, and Access Knowledge of MRP/ERP systems Ability to work the designated night shift schedule (Monday – Thursday, 3:00 PM – 1:30 AM) Preferred Qualifications Associate's or Bachelor's degree in a relevant field 2+ years of experience in a stores environment, including handling both inwards and outwards goods in fast-paced, high-growth manufacturing, automotive, or aviation industries Hands-on experience in stock management and quality control processes Highly organised with exceptional attention to detail Proven ability to work productively and methodically without direct supervision Strong verbal and written communication skills, with the ability to build effective working relationships in a demanding, customer-focused environment Experience working under pressure and meeting tight deadlines, with the flexibility to manage multiple priorities simultaneously Reliable and willing to
Precision Medicine Group
Manager of Clinical Systems (Records Management) — LATAM About the Role As part of an exciting expansion across Mexico, Brazil, Argentina, Colombia, Chile, and Peru, we are seeking a talented and experienced Manager of Records Management to build and lead our growing Clinical Systems team in the LATAM region. This is a high-impact leadership role at the intersection of clinical operations, quality management, and team development — ideal for a seasoned professional ready to shape the future of Trial Master File (TMF) management across a dynamic and growing portfolio. In this role, you will oversee a team of Documents Specialists, Quality Review Specialists, and TMF Leads, ensuring the quality and compliance of study-specific Trial Master Files across a broad range of clinical programs. You will serve as a subject matter expert, a people leader, and a strategic partner to cross-functional stakeholders — all while driving continuous process improvement and operational excellence within Clinical Solutions. Responsibilities TMF Oversight & Quality (60%) Oversee staff performing TMF-related activities, including document quality review and processing, TMF quality reviews, and study-level engagement to ensure proper filing of essential clinical study documents Review study TMF Plans and TMF Document Indexes to confirm alignment of staff activities with study-specific requirements Assist in addressing cross-functional questions related to TMF management and study-specific documentation alignment Ensure proper execution of role-specific activities and oversee the quality of TMF support delivered by Documents Specialists, Quality Review Specialists, and TMF Leads Complete periodic and random quality and completeness checks of work performed by team members Review TMF metrics via system reports and dashboards, identifying process and staff performance challenges Ensure all required TMF-related documentation is filed in the eTMF in a timely and compliant manner Identify systemic issues with quality and completeness of study-specific TMFs, recommend solutions, and support team members in implementing mitigation strategies Support staff in communications with project teams regarding TMF-related issues and noncompliance with established standards Work proactively with staff to anticipate challenges to TMF compliance and identify early signals of risk Develop and implement compliance improvement plans and follow up on outstanding noncompliance issues Support audits and inspections and attend audit/inspection meetings as needed Address escalations related to TMF issues and lead the implementation of solutions and mitigation strategies Support team members on internal and external study calls when issues or escalations arise Contribute to Business Development activities, including proposal responses and participation in Bid Defense meetings related to TMF processes Monitor team member study assignments in line with budgets and oversee reporting of potential out-of-scope activities to the Project Manager as needed Oversee staff performing responsibilities within Sponsor eTMF Systems, providing insightful solutions to challenges they face Engage with cross-functional stakeholders and Sponsors to proactively resolve emerging issues with TMF completeness or quality Staff Management (30%) Conduct weekly or biweekly one-on-one meetings with direct reports to discuss workload, priorities, performance, and professional development Ensure effective prioritization of work and the team's consistent ability to meet expected timelines with high-quality deliverables Complete annual and semi-annual performance reviews, providing clear, direct, and constructive feedback to promote performance excellence Identify staff development and training needs to maintain a high level of team performance Train team members in the performance of their responsibilities and in the adoption of new and updated processes and procedures Review applications, conduct interviews, and make hiring decisions for new team members Ensure the team remains fully staffed and capable of supporting all clinical document management requirements Execute financial oversight, ensuring team members have assigned studies or tasks for appropriate allocation to billable work and full utilization Process Improvement (10%) Support process improvement initiatives and process adoption across Clinical Solutions Collaborate on drafting SOPs, Forms, and Work Instructions as assigned by leadership Communicate observed trends and suggest process improvements and targeted training opportunities for the Records Management team Identify gaps in knowledge, process, or understanding among external project team members regarding TMF management expectations, and recommend retraining, communication strategies, or other forms of engagement Provide subject matter expertise and support to internal stakeholders and external partners in promoting TMF best practices Requirements Education & Experience Bachelor's degree or its international equivalent A minimum of 8 years of related experience